Tender management software
Tuesday: pricing Lot 2 together
Flow has matched 58 of the 64 items and applied the approved quotation. In the financial offer, colleagues adjust quantities and prices side by side, and the six open items wait for a decision.
Tender management softwareBenefits of tender management softwarewhen Flow does the reading.
Flow, the Tendersight agent, takes over searching, reading and form filling, so the same team can prepare more bids and review each one properly.
150% more weekly opportunities identified
70% less time on bid preparation
10× bid efficiency, same headcount
Less time on searching and paperwork leaves more for pricing and the technical offer.
Flow does the reading, searching and form filling that take up a bid manager's week. Your team keeps the decisions: which tenders to bid, what to offer and at what price.
The benefits, outcome by outcome.
Three figures Tendersight publishes, and three changes in how the work gets done.
150% more weekly opportunities identified
Flow picks the CPV scope from a description of what you supply and runs the search on a schedule, across 28+ official sources.
70% less time on bid preparation
The tender file is read once, requirements come out as a list, and the authority's forms are filled as copies for review.
10× bid efficiency with the same headcount
Long jobs run in the background and side agents take separate parts, so one bid manager can keep several offers in progress.
Gaps found at the start
In-depth analysis lists required documents, evidence requests and risks when the bid begins, not close to the deadline.
Answers a reviewer can verify
Each answer points to the document, page and quote it relies on, so a reviewer checks it instead of searching for it.
Decisions on record
Plans, approvals and changes stay in the conversation, and teammates can open each other's threads read-only.
Where the time comes back from.
Four pieces of work Flow takes on, shown for a supplier bidding for school furniture in Poland and Czechia.
Describe what you supply. Flow picks the CPV codes, filters by country, value and deadline, and saves the search so new notices keep arriving.
Each answer carries the datasheet quote and page it relies on, so a reviewer can confirm it without opening the file.
For supply lots, Flow matches requested items to your products, prepares quotations and lists the items it could not match.
Every file is marked internal working or external submission. Submission files are checked for internal notes, such as pricing strategy, before they are saved.
A bid week, shared with Flow.
Two example days for the same supplier. Flow prepares the work, and the team makes the calls.
Thursday: finishing the Kraków offer
Flow has filled the price form and the technical description. The bid manager works through the stages to the final checkup, resolves what is flagged and does the final review before submission.
Faster, and still under your control.
Prices, documents and decisions pass through your team. The routine checks keep running in between.
The weekly check runs on its own
The Friday task opens a new conversation each week with what every open offer still needs. Runs that need a decision are marked.
Risks listed before you price
In-depth analysis extracts risks, guardrails and clarification points from the tender file before the offer is built.
Prices change only with approval
Updates to the financial offer show a confirmation card with the lines and the total. Nothing is saved until someone approves.
Large offers, split into a plan
For a framework with several lots, Flow proposes a plan, and side agents work on separate lots once you approve it.
Questions to the buyer, drafted early
Where delivery terms are unclear, Flow drafts the clarification request. Your team sends it.
Typical requests from a supply team.
Examples of requests from a furniture supplier bidding for school contracts in Poland and Czechia.
- Search
Find school furniture tenders in Poland and Czechia with a submission deadline in the next 30 days.
- Catalogue
Build our product catalogue from these three price lists and the chair datasheets.
- Pricing
Match the 64 items in Lot 2 to our catalogue and list the ones we cannot supply.
- Research
Search the web for current prices of height-adjustable school desks in Poland and list the sources.
- Documents
Check the Brno offer files and flag any internal notes before we export them.
- Schedule
Every Tuesday at 09:00, list new award notices for school furniture in Poland and summarise each one.
Measure it on one of your own tenders.
In a demo we run a live tender from your market through Flow, with your team watching each step.
Questions on tender management benefits
What are the benefits of tender management software?
Less time finding and reading tenders, fewer gaps in the offer, and more bids from the same team. Tendersight's published figures are 150% more weekly opportunities identified, 70% less time on bid preparation and 10× bid efficiency with the same headcount.
Where does the time saving come from?
From the work Flow takes over: searching notices, reading the tender documents, extracting requirements, matching products, preparing quotations and filling the authority's forms. Your team reviews the results instead of producing them from scratch.
Will it improve our win rate?
No software can promise a win. What changes is where your team's time goes: with the reading and form filling handled by Flow, more of it goes to pricing, the technical offer and the go or no-go decision. Reports show bids submitted and won, so you can follow the effect.
How does a team get started?
Start on the free plan, describe what you supply and ask Flow to search. Adding your product catalogue and company documents lets Flow answer requirements and match products from your own data.
Does Tendersight work with the tools we already use?
Flow connects to tools such as Gmail, Google Drive, Google Calendar, Slack and Google Sheets through integrations, and produces PDF, Word and Excel files your team can download.
What stays with our team?
Decisions, final review and submission. Flow asks for approval before it changes offers, documents, products or company details, and it does not submit bids or send emails.
Bid more often with the same team.
Start free, add your product catalogue and ask Flow to find the tenders it matches.