Tender management softwareScanned annexes, searchable
Flow reads scanned PDFs and searches every document for the clause you ask about, returning the page and its exact location.
Tender management softwareTender management software vs manual processcompared task by task.
One works tender, prepared by hand and with Flow, the Tendersight agent: which tasks Flow takes on, and which stay with your team.
Tender files read in the background
Authority forms filled as copies
Submission stays with your team
By hand, your team reads, retypes and rechecks every document. With Flow, your team checks what Flow prepared.
The steps of a tender stay the same: find, read, answer, price, fill, review, submit. What changes is who does the first pass, and whether each answer can be traced to its source.
Tender management software vs manual process.
Eight tasks from a typical tender, done by hand and done with Flow.
Finding notices
Manual process
Searching TED and national portals one at a time, with keywords that miss notices filed under other CPV codes.
With Flow
Flow searches 28+ official sources from one request, chooses the CPV codes and saves the search as an alert.
Monitoring
Manual process
Someone rechecks the portals every morning.
With Flow
A scheduled task runs the search on weekdays and opens a conversation with the new notices.
Reading the tender file
Manual process
Reading every document, scanned annexes included, to list requirements, documents and deadlines.
With Flow
In-depth analysis extracts requirements, required documents, risks and clarification points in the background, and reads scanned PDFs.
Answering requirements
Manual process
Copying text from past offers and rechecking it against the new wording.
With Flow
Flow drafts an answer to each requirement from your documents and cites the page it relied on.
Authority forms
Manual process
Retyping company details into each authority's Word and Excel templates.
With Flow
Flow fills the authority's own files and saves a filled copy. The original is never modified.
Pricing
Manual process
Entering unit rates into the bill of quantities, line by line.
With Flow
Flow updates the financial offer lines for measured works, rate cards or lump sums, with a grand total, after you confirm.
Final checks
Manual process
Checking by eye that internal notes are not left in the submission files.
With Flow
Each file is marked internal working or external submission, and submission files are checked for internal-only content.
Submission
Manual process
Your team uploads the offer to the authority's portal.
With Flow
Your team uploads the offer to the authority's portal. Flow does not submit bids.
The same works tender, prepared with Flow.
A road construction contractor bidding for a county road rehabilitation in Romania. Five manual tasks, as Flow handles them.
A scheduled task searches SEAP and TED by CPV code, country and value every weekday. Each run opens a conversation with the new notices.
In-depth analysis goes through the data sheet, specifications, bill of quantities and scanned annexes, and extracts what the offer needs. It runs in the background.
For qualification requirements, Flow quotes the clause and the page, and says where your documents fall short.
Flow enters your unit rates into the financial offer lines for measured works and shows the grand total. Nothing is saved until you approve.
The offer form, bill of quantities and work schedule are completed in the authority's own files. Internal notes stay out of the submission files.
The manual checklist, as requests to Flow.
Examples of requests from a road construction contractor bidding for county and municipal works in Romania.
- Search
Search tenders in Romania for CPV 45233141 published in the last 14 days with an estimated value above RON 10 million.
- Documents
Find the bid guarantee amount and its validity period in the Cluj tender file, with page references.
- Pricing
Fill the bill of quantities for Lot 1 with our 2026 unit rates and show me the grand total before you save it.
- Company
Read our company profile and banking details and flag empty fields required for Romanian public tenders.
- Schedule
Every Monday at 08:00, summarise the pursuits due in the next 14 days and how complete each one is.
- Research
Search the web for current asphalt mix prices in Romania and list the sources.
More of the manual list, handed over.
Scanned annexes, portal searches, contradictions in the file, and where your data stays.
One request across 28+ sources
Ask in plain words. Flow searches TED and national portals with CPV, country, value and deadline filters.
Your data stays with your team
Flow works inside your team's data. Teammates can open each other's conversations read-only, and every approval is recorded.
Contradictions in the file, raised early
Where the specification and the bill of quantities disagree, Flow drafts the clarification request. It opens in your email client and your team sends it.
What stays with your team.
Flow prepares the work. The decisions, signatures and submission remain with the people accountable for the bid.
Whether to bid
Flow can run the go or no-go assessment. The decision is made by your team.
The final price
Flow enters rates and totals for confirmation. Your team sets the margin and approves the offer lines.
Signatures and declarations
Flow fills declarations with your company details. Your legal representative reviews and signs them.
Questions to the buyer
Flow drafts clarification requests. Your team decides what to ask and sends them.
Legal review
Flow cites its sources but does not guarantee legal correctness. The final review stays with your team.
Submission
Flow does not submit bids to authority portals. Your team uploads and submits the offer.
Compare it on a tender you prepared by hand.
In a demo we run a tender you have already bid on through Flow, so your team can compare the result with its own offer.
Questions about moving from a manual process
What is the difference between tender management software and a manual process?
In a manual process your team searches portals, reads every document, retypes company data into forms and tracks deadlines in spreadsheets. With Tendersight, Flow does the first pass: it searches, reads the tender file, drafts answers with sources and fills the authority's forms as copies. Your team reviews, decides and submits.
Which tasks does Flow take over?
Searching notices and running scheduled searches, in-depth analysis of the tender file, searching inside documents including scanned PDFs, drafting answers to requirements, updating financial offer lines, filling Word and Excel forms and drafting clarification emails. Changes to offers, documents and company details wait for your approval.
What still has to be done by the team?
Deciding whether to bid, approving prices, signing declarations, sending questions to the buyer, the final review and submitting the offer on the authority's portal. Flow does not submit bids or send emails.
Can we keep our spreadsheets and templates?
Yes. Flow fills the authority's own .docx, .xlsx and .pptx files, imports tender documents into the bid's library, produces Excel files that list their sources and assumptions, and connects to Google Drive and Google Sheets through integrations.
Does it make sense for a small bid team?
Flow is available on every plan, including the free plan with a lighter, metered assistant, so a small team can try it on a live tender before choosing a paid plan.
How do we move from a manual process?
Start with a search: describe the contracts you bid for and let Flow choose the CPV codes. Then add your company profile, references and price lists, so answers and prices come from your own documents. Documents from a tender you are already working on can be imported into a bid.
Keep your process. Hand over the manual work.
Start free, describe the contracts you bid for and ask Flow to read your next tender file.