# TenderSight — Full content corpus

Source: https://tendersight.ai
Generated for AI agents. Each section is one page in Markdown.



---

---
title: "Public Procurement Software: A Buyer's Guide for EU SMEs (2026)"
description: "Public procurement software helps SMEs find, bid on, and win government contracts across the EU. Here's what it does, the must-have features, pricing, and how to choose."
locale: en
type: blog
category: guide
author: "Viktor Széchenyi"
published: 2026-06-30T09:00:00.000Z
canonical_url: /en/blog/public-procurement-software
md_url: /en/blog/public-procurement-software.md
last_updated: 2026-06-24T14:06:58.000Z
---

**Public procurement software is technology that helps organisations find, manage, and respond to public-sector contracts.** For suppliers, it surfaces relevant tenders, tracks deadlines and compliance, and helps draft winning responses. For public buyers, it manages the sourcing process from notice to award. This guide focuses on the supplier side, where the right tool can be the difference between competing for a handful of contracts a year and competing for hundreds.

Below: what the software does, the main categories, the EU-specific requirements that trip teams up, and a practical checklist for choosing.

> **TL;DR**
> - Public procurement software spans **discovery, compliance, bid response, and contract management**.
> - For EU suppliers, the must-haves are **TED + national portal coverage, multilingual search, CPV codes, ESPD support, and threshold awareness**.
> - The market splits into **alert services, bid/proposal tools, and end-to-end AI platforms**.
> - Choose on **data coverage and compliance depth first**, then workflow fit.
> - Modern ("AI-native") platforms collapse several older tool categories into one.

## What is public procurement?

Public procurement is the process by which governments and public bodies buy goods, services, and works from private suppliers. In the EU it is heavily regulated to ensure transparency, fair competition, and value for money, governed by the EU procurement directives and implemented through national law.

> **Scale:** Public procurement accounts for roughly **€2 trillion a year, around 14% of EU GDP.** Contracts above EU thresholds must be advertised EU-wide on **TED (Tenders Electronic Daily)**; smaller contracts appear on national and regional portals.

For a supplier, the practical problem is that opportunities are fragmented across **27 member states, dozens of portals, and 24 official languages**, each with its own format and rules.

## What does public procurement software do?

The category covers four broad jobs. Most tools do one or two well; AI-native platforms increasingly cover all four.

| Job | What it solves | Who needs it |
|---|---|---|
| **Discovery** | Finding relevant tenders across portals and languages | Every supplier |
| **Compliance** | ESPD, CPV codes, thresholds, deadlines, document rules | EU bidders |
| **Bid response** | Extracting requirements and drafting answers | Active bidders |
| **Contract management** | Managing awarded contracts and renewals | Frequent winners |

### Discovery

The foundational job. Good software aggregates TED, national e-procurement portals, and regional sources, then lets you search semantically (by what you actually do) rather than only by keyword. The best tools rank by genuine fit and notify you the moment a matching notice appears.

### Compliance

EU procurement has specific machinery that generic tools ignore:

- **ESPD (European Single Procurement Document):** a self-declaration replacing many certificates at the application stage.
- **CPV codes (Common Procurement Vocabulary):** the classification system buyers use to describe what they are buying.
- **EU thresholds:** value limits that determine whether a contract must be advertised EU-wide and which rules apply.
- **Deadlines and clarification windows:** strict, and missing them is fatal.

### Bid response

Once you decide to bid, the software helps extract every requirement from the tender documents, map them to your evidence, and draft responses. AI-native tools generate source-linked first drafts; older tools rely on templates and manual libraries.

### Contract management

After award, some platforms track obligations, milestones, and renewal dates so you do not lose a contract you already won.

## The three main categories of tool

1. **Tender alert services.** Cheap, simple notifications based on keywords. Good for awareness, weak on relevance, no help responding.
2. **Bid / proposal (RFP) tools.** Help you write and manage content libraries, but do not find tenders or handle EU-specific compliance.
3. **End-to-end AI procurement platforms.** Combine discovery, fit scoring, compliance, and AI-assisted drafting in one workflow. This is where the market is consolidating.

> *"Most teams start with cheap alerts, outgrow them, bolt on a proposal tool, and end up paying for two products that still leave gaps. End-to-end platforms exist to close those gaps."*

## What EU suppliers specifically need

If you bid on EU public contracts, do not buy any tool that cannot demonstrably handle the following:

- [ ] **TED coverage** plus the **national and regional portals** in your target countries.
- [ ] **Multilingual discovery** across all relevant EU languages.
- [ ] **CPV-aware matching** so opportunities are classified correctly.
- [ ] **ESPD support** in the response workflow.
- [ ] **Threshold awareness** so you understand which rules apply.
- [ ] **Deadline and clarification tracking** with reminders.
- [ ] **EU data residency** and a no-shared-training guarantee for your bid data.

## How to choose: a step-by-step process

1. **List your markets and CPV codes.** Define exactly which countries and categories you sell into.
2. **Map your current process.** Where do you lose time, find out about tenders too late, or miss compliance steps?
3. **Demand the source list.** Ask each vendor for the exact portals they cover, and check your key sources are included.
4. **Test relevance, not volume.** A tool that sends 500 notices is worse than one that sends the 5 you should bid on.
5. **Check answer traceability.** Every AI-drafted answer should link to evidence you can verify.
6. **Review security in writing.** Data residency and training policy.
7. **Pilot on real tenders.** Run two or three live opportunities end to end before committing.

## Worked example: a mid-size facilities provider

A facilities-management firm bidding across three EU countries was using one alert service per country plus a shared drive of past bids.

- **Problem:** Notices arrived in three inboxes, half irrelevant; responses were assembled by hand; one missed clarification deadline cost a major contract.
- **Switch:** A single platform covering all three countries' portals, ranked by fit, with ESPD support and deadline tracking, and AI first drafts grounded in their bid library.
- **Result:** One consolidated shortlist, no missed deadlines, and the bid team's time redirected from searching and formatting to strategy and pricing.

## Build vs buy

Some large organisations consider building their own portal scrapers and tooling. In practice this rarely pays off: portals change formats, languages multiply, and compliance rules evolve. Maintaining reliable coverage is a full-time engineering effort, which is exactly what dedicated procurement software vendors absorb on your behalf.

## Pricing models explained

Vendors price in three main ways. Understanding them prevents surprise costs:

| Model | How it works | Best for |
|---|---|---|
| Per seat | Flat fee per user per month | Teams with a few dedicated bid managers |
| Per tender / usage | Pay for tenders tracked or responses generated | Occasional bidders |
| Platform fee | One subscription covering the whole team and pipeline | Active bidders who want predictable cost |

Watch for hidden charges: extra country coverage, document storage limits, and per-response AI fees. Always confirm what a quoted price includes before comparing vendors.

## How to measure whether it is working

Pick a small set of metrics and review them each quarter:

- **Relevant opportunities surfaced** versus what you found before.
- **Time from notice to bid/no-bid decision.**
- **Hours per response.**
- **Number of compliant bids submitted.**
- **Win rate** over one to two bidding cycles.
- **Missed deadlines**, which should fall to zero.

If the tool raises the number of quality bids your team can submit without dropping the win rate, it is paying for itself.

## Common buying mistakes

1. **Choosing on price alone.** A cheap alert service that misses half your tenders is the most expensive option in lost contracts.
2. **Underestimating coverage gaps.** Confirm regional and below-threshold portals, not just TED.
3. **Ignoring multilingual needs.** Opportunities in other languages are invisible to keyword-only English search.
4. **No security review.** Get data residency and training policy in writing.
5. **No pilot.** Always run real tenders through a tool before signing.

## What is changing in 2027

Two shifts are reshaping the category:

- **AI-native consolidation.** Buyers increasingly want one platform that does discovery, compliance, and drafting, rather than stitching together alerts and proposal tools.
- **Answer-engine visibility.** Suppliers are starting to ask not just "can we find tenders" but "can the tool ground every drafted answer in verifiable evidence," because unsourced AI text is a compliance risk.

The practical takeaway: prioritise platforms that are grounded in real data and transparent about their sources, over tools that bolt a chatbot onto an old workflow.

## Mini glossary

- **TED:** Tenders Electronic Daily, the EU's official journal for public tenders above threshold.
- **CPV:** Common Procurement Vocabulary, the EU classification of procurement subject matter.
- **ESPD:** European Single Procurement Document, a standardised self-declaration.
- **Threshold:** the contract value above which EU-wide advertising and rules apply.
- **Contracting authority:** the public body running the tender.

## Fitting the software into your workflow

The best tool is the one your team actually uses. Before buying, map how it connects to the systems you already rely on: where shortlisted tenders land, how draft responses move into review, how approvals are tracked, and how won contracts hand off to delivery. Look for a platform that pushes a clean, ranked shortlist into your existing routine rather than forcing a second place your team must remember to check. Integration with your CRM and document storage, plus clear roles and permissions for reviewers and approvers, turns the software from a side tool into the backbone of your bidding process.

A short pilot focused on workflow, not just features, is the surest test. Run two or three real tenders end to end and watch where work stalls. If the tool removes the searching and formatting drudgery and lets your specialists spend their time on strategy and pricing, it is the right fit.

## How TenderSight fits

TenderSight is an AI-native platform purpose-built for EU public procurement. It aggregates TED and national portals, matches opportunities semantically across languages, handles CPV and ESPD, tracks deadlines, and drafts source-linked responses, replacing the patchwork of alerts and proposal tools with one workflow. Explore [tender management software](/en/tender-management-software/), the wider [platform](/en/platform/), or [book a demo](/en/book-demo/).

## Frequently asked questions

**What is the difference between public procurement software and a tender alert service?**
Alert services only notify you of opportunities. Public procurement software can also score fit, handle EU compliance, and help you respond. Alerts are a feature; software is a workflow.

**Do I need separate tools for each EU country?**
No. Modern platforms cover TED plus national and regional portals across countries in one place, which removes the cost and gaps of running several single-country tools.

**Is public procurement software only for large suppliers?**
No. Smaller suppliers often gain the most, because automation lets a small team compete for opportunities they could never track manually.

**What is the ESPD and does the software handle it?**
The European Single Procurement Document is a standardised self-declaration used at the application stage. Good EU-focused software supports it directly in the response workflow.

**How important is data coverage?**
It is the single most important factor. If a tool does not index the portals where your tenders are published, no other feature compensates.

## Next steps

Start by writing down your target countries, CPV codes, and the compliance steps you handle today. Use that list to test vendors on coverage and compliance first, then on workflow. To see how an AI-native platform handles EU discovery, compliance, and drafting in one place, [book a demo with TenderSight](/en/book-demo/).


---

---
title: "AI Bid Management Software: What It Is and How It Works (2026)"
description: "AI bid management software automates tender discovery, requirement matching, bid writing, and pipeline tracking. Here's how it works, what to look for, and how it compares to manual bidding."
locale: en
type: blog
category: guide
author: "Viktor Széchenyi"
published: 2026-06-26T09:00:00.000Z
canonical_url: /en/blog/ai-bid-management-software
md_url: /en/blog/ai-bid-management-software.md
last_updated: 2026-06-24T14:06:58.000Z
---

**AI bid management software is a tool that uses machine learning and large language models to automate the bid lifecycle: finding relevant tenders, scoring how well they fit your business, extracting requirements, and drafting compliant first-draft responses.** Instead of a bid manager manually reading hundreds of notices and copy-pasting boilerplate, the software surfaces the few tenders worth pursuing and turns the response from a blank page into a structured draft your team edits.

This guide explains what these tools actually do, where they help, where they still need a human, and how to evaluate vendors before you buy.

> **TL;DR**
> - AI bid management software covers four jobs: **discovery, qualification, drafting, and compliance tracking**.
> - The biggest time savings come from **discovery and first-draft generation**, not from "AI writing your whole bid."
> - For EU public tenders, prioritise tools that understand **TED, national portals, CPV codes, the ESPD, and EU thresholds**.
> - Evaluate on **data coverage, answer quality, traceability, and security**, not feature count.
> - A human bid manager stays in the loop for strategy, pricing, and final review.

## What is AI bid management software?

AI bid management software is a category of procurement technology ("TenderTech") that applies AI to the work of finding and responding to tenders. It sits between two older categories: **tender alert services** (which only notify you of opportunities) and **proposal/RFP tools** (which only help you write).

The defining difference is automation across the full workflow. A traditional bid library stores past answers; an AI tool reads a new tender, matches its requirements to your library, and proposes tailored answers. A traditional alert sends you every notice with a keyword match; an AI tool ranks notices by genuine fit and explains why.

| Capability | Tender alerts | RFP/proposal tools | AI bid management software |
|---|---|---|---|
| Finds new tenders | Yes (keyword) | No | Yes (semantic + keyword) |
| Scores fit / win probability | No | No | Yes |
| Extracts requirements automatically | No | Partial | Yes |
| Drafts tailored responses | No | Template-based | AI-generated, source-linked |
| Tracks compliance (ESPD, deadlines) | No | Partial | Yes |
| Learns from your past bids | No | Library only | Yes |

## What does it actually do? The four core jobs

### 1. Discovery: finding the right tenders

The software ingests notices from sources like **TED (Tenders Electronic Daily)**, national e-procurement portals, and regional platforms, then uses semantic search to match opportunities to what you actually sell, not just to keywords. This matters because the same service is described a dozen different ways across 27 member states and 24 languages.

> **Why this matters:** EU public procurement is worth roughly **€2 trillion a year, about 14% of EU GDP.** Most of that is invisible to any single supplier because the relevant notices are scattered across hundreds of portals in different languages.

### 2. Qualification: deciding what to bid on

Bid/no-bid is where teams waste the most effort. Good AI tools score each opportunity against your capabilities, past wins, certifications, and capacity, then explain the score. The output is not "bid on everything" but a short, ranked shortlist with reasoning.

### 3. Drafting: turning requirements into a first draft

The tool parses the tender documents, extracts every requirement and question, maps each to your bid library and company profile, and generates a structured first draft with sources attached to each claim. The bid manager edits rather than writes from scratch.

### 4. Compliance and deadline tracking

For EU tenders specifically, this means handling the **European Single Procurement Document (ESPD)**, checking **CPV codes**, flagging **EU thresholds**, tracking submission deadlines and clarification windows, and ensuring every mandatory section is present before submission.

## How AI bid management software works (step by step)

1. **Connect your sources and profile.** The tool indexes TED and the portals relevant to your markets, and ingests your company profile, certifications, and past bids.
2. **Continuous discovery.** New notices are pulled in and semantically matched to your profile in near real time.
3. **Fit scoring.** Each opportunity gets a ranked score with an explanation you can audit.
4. **Requirement extraction.** When you open a tender, the tool breaks the documents into a structured list of questions, mandatory criteria, and evaluation weightings.
5. **Draft generation.** The tool drafts answers from your bid library and profile, citing the source for each answer.
6. **Human review.** Your bid manager refines strategy, pricing, and tone, and approves.
7. **Compliance check.** A final pass confirms ESPD, formatting, attachments, and deadline compliance.
8. **Learn.** Win/loss outcomes feed back to improve future scoring and drafts.

## Worked example: a 5-person consultancy

Consider a small consultancy that bids on EU-funded advisory tenders.

- **Before:** One partner spends ~8 hours a week scanning portals, then 2-3 days writing each response. They bid on roughly one tender a month and win occasionally.
- **After:** Discovery is automated; the partner reviews a ranked shortlist in 20 minutes a week. First drafts arrive in minutes, so writing time drops to under a day. They now submit 3-4 quality bids a month.

The change is not "the AI writes the bid." It is that the team spends its limited hours on the **few** bids worth winning, and on the **judgement** parts of those bids.

> *"The win does not come from writing faster. It comes from choosing the right tenders and putting your best effort only where it counts."*

## What to look for: a vendor evaluation checklist

Use this checklist when comparing tools:

- [ ] **Data coverage** — Does it cover TED *and* the national/regional portals in your target markets? Ask for the exact source list.
- [ ] **Multilingual matching** — Can it match opportunities across all relevant EU languages, not just English?
- [ ] **Answer quality and traceability** — Does every AI-generated answer link back to a verifiable source in your library? Avoid tools that produce confident, unsourced text.
- [ ] **Fit scoring you can audit** — Can you see *why* a tender scored high or low?
- [ ] **EU compliance depth** — ESPD support, CPV handling, threshold awareness, deadline tracking.
- [ ] **Security and data residency** — Where is your data stored and is it used to train shared models? For procurement data, insist on EU data residency and no cross-customer training.
- [ ] **Integration** — Does it fit your existing CRM and document workflow?
- [ ] **Human-in-the-loop design** — Does the product assume a bid manager reviews, or does it pretend to be fully autonomous?
- [ ] **Transparent pricing** — Per-seat, per-tender, or platform fee, and what is included.

## Where AI still needs a human

AI is strong at breadth (reading everything) and first drafts. It is weak at:

- **Win strategy** — positioning against named competitors.
- **Pricing** — commercial judgement and risk.
- **Relationship context** — what the buyer really values.
- **Final accountability** — someone must own the submission.

Treat AI bid management software as a force multiplier for a skilled bid team, not a replacement for one.

## Is a general AI chatbot enough?

A general-purpose AI assistant can help you rephrase a paragraph, but it cannot run a bid programme. It does not know which tenders exist in your markets, cannot score fit against your real capabilities, has no grounded access to your bid library, and offers no compliance or deadline tracking. Worse, it will confidently invent answers it cannot source, which is dangerous in a procurement context. Purpose-built AI bid management software is grounded in your data and the live tender landscape, and every claim it drafts points back to verifiable evidence.

## How to measure ROI

Track these metrics before and after adopting AI bid management software:

| Metric | What it tells you | Typical direction |
|---|---|---|
| Relevant tenders surfaced per week | Discovery coverage | Up |
| Time spent on bid/no-bid decisions | Qualification efficiency | Down |
| Hours per response | Drafting efficiency | Down sharply |
| Number of quality bids submitted | Capacity | Up |
| Win rate | Quality of targeting and drafting | Up over time |
| Missed-deadline incidents | Compliance reliability | To zero |

The headline number most teams care about is **bids per person per month** at a constant or rising win rate. If a tool lets two people do the bidding work of five without dropping quality, the ROI case is straightforward.

## Common mistakes when buying

1. **Buying on feature count.** A long feature list rarely correlates with results. Coverage, answer quality, and traceability do.
2. **Ignoring data coverage.** If the tool does not index the portals where your tenders are published, nothing else matters.
3. **Trusting unsourced AI text.** Confident answers with no link to evidence are a liability in a regulated procurement process.
4. **Removing the human too early.** Teams that delete bid-manager review to "save more time" tend to submit weaker, riskier bids.
5. **Skipping the security review.** Procurement data is commercially sensitive; confirm residency and no shared-model training in writing.

## A realistic implementation timeline

- **Week 1:** Connect data sources, import company profile and past bids, configure target markets and CPV codes.
- **Weeks 2-3:** Tune fit scoring against real opportunities; train the team on the review workflow.
- **Weeks 4-6:** Run the first AI-drafted bids end to end with full human review.
- **Ongoing:** Feed win/loss outcomes back so scoring and drafts improve.

Most teams see meaningful time savings within the first month and clearer win-rate effects over one to two bidding cycles.

## How TenderSight approaches this

TenderSight is built specifically for **EU public procurement**: it covers TED and national portals, matches opportunities semantically across languages, scores fit with explanations, and drafts source-linked responses while handling ESPD and deadline compliance. You can [explore the platform](/en/platform/), see [tender management software](/en/tender-management-software/) in context, or [book a demo](/en/book-demo/).

## Frequently asked questions

**Does AI bid management software write the whole bid for me?**
No. It produces a strong, source-linked first draft and handles the repetitive work. A human bid manager still owns strategy, pricing, and final review.

**Is it only for large companies?**
No. Smaller teams often benefit most, because automation lets a handful of people compete for opportunities they could never manually track.

**Will AI-written content hurt my chances with evaluators?**
Evaluators score substance and compliance, not authorship. The risk is generic, unsourced answers, which is exactly what good tools avoid by grounding answers in your real evidence.

**How is this different from a tender alert service?**
Alerts only notify you. AI bid management software ranks fit, extracts requirements, and drafts responses across the full lifecycle.

**What about data security?**
Insist on EU data residency and a guarantee that your bid data is not used to train models shared with other customers.

## Next steps

If you are evaluating tools, start by listing the portals you need covered and the EU compliance steps you handle today, then test each vendor against the checklist above. To see how TenderSight handles discovery, scoring, and drafting for EU tenders, [book a demo](/en/book-demo/).


---

---
title: "TenderTech Market Benchmark 2026: 52 Vendors, 81 Features, One Clear Leader"
description: "We benchmarked 52 tendertech vendors across 81 features in 10 categories. TenderSight scored 90.5% — a 17.2-point lead over the next competitor. Here’s the full data, methodology, and deep-dive analysis of every major player in the market."
locale: en
type: blog
category: comparison
author: "Andrei-Dragoș Pătrașcu"
published: 2026-06-04T10:14:58.452Z
canonical_url: https://tendersight.ai/en/blog/tendertech-market-benchmark-2026
md_url: https://tendersight.ai/en/blog/tendertech-market-benchmark-2026.md
last_updated: 2026-06-04T10:35:03.728Z
---

# TenderTech Market Benchmark 2026: 52 Vendors, 81 Features, One Clear Leader

Every procurement team evaluating tender management software faces the same problem: **vendors all claim to be the best**, but nobody publishes the data to prove it. We decided to change that.

Over the past several months, we conducted the most comprehensive independent benchmark of the tendertech market ever published. We evaluated **52 vendors** across **81 features** organized into **10 capability categories**, covering everything from AI proposal writing and financial offer engines to ESPD qualification filling and construction-specific BoQ processing.

This isn’t marketing copy. It’s a structured, feature-by-feature analysis backed by verifiable data sources including Stargazy’s independent market mapping, DeepRFP’s competitive intelligence reports, vendor websites, product demos, and direct codebase audits. Every claim can be checked against the raw data.

**The result:** Tendersight scored **90.5%** across all 81 features — a **17.2 percentage point lead** over the next closest competitor.

## Methodology: How We Scored 52 Vendors

Each vendor was assessed against 81 features across 10 categories. Scoring:

- **✓ Yes (1.0)** — Fully implemented and available
- **◐ Partial (0.5)** — Limited, in beta, or plan-restricted
- **✗ No (0)** — Not available

Score = **(Yes + 0.5 × Partial) ÷ 81 × 100%**. Tendersight self-scored 4 features as ✗ and 9 as ◐ for honesty.

**Data sources:** Stargazy Market Intelligence, DeepRFP, vendor websites/demos, Gartner/Forrester, Crunchbase, direct codebase audit (Tendersight), and Google AI Overviews/LinkedIn for verification. Conservative scoring where sources disagreed.

## The Full Ranking: All 52 Vendors

Complete ranking sorted by overall compliance score:

| **Rank** | **Vendor** | **Category** | **HQ** | **Pricing** | **✓** | **◐** | **✗** | **Score** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| 1 | **Tendersight** | Multi-Agent / Intent-Driven | Romania (EU) | Custom | 48 | 9 | 4 | **90.5%** |
| 2 | Trampoline AI | Multi-Agent / Intent-Driven | US | Contact | 38 | 9 | 11 | 73.3% |
| 3 | GovDash | AI-Native Engine | US (FedRAMP) | Custom (enterprise) | 32 | 18 | 8 | 70.7% |
| 4 | TenderingOS | Multi-Agent / Intent-Driven | EU (RO/IT/UK/ES) | Partnership | 32 | 18 | 8 | 70.7% |
| 5 | Altura | AI-Native Engine | Amsterdam, Netherlands | ~$30K+/yr (5+ seats) | 33 | 15 | 10 | 69.8% |
| 6 | Responsive (RFPIO) | Library Mgr / Content Gov | Beaverton, OR, US | Enterprise | 32 | 12 | 14 | 65.5% |
| 7 | Loopio | Library Mgr / Content Gov | Toronto, Canada | Enterprise | 32 | 12 | 14 | 65.5% |
| 8 | AutogenAI | AI-Native Engine | London, UK | ~$30K+/yr | 31 | 10 | 17 | 62.1% |
| 9 | Thalamus AI | AI-Native Engine | US | Contact | 29 | 13 | 16 | 61.2% |
| 10 | GovSignals | AI-Native Engine | Washington DC, US | Contact | 25 | 19 | 14 | 59.5% |
| 11 | Steerlab | AI-Native Engine | US | Contact | 29 | 11 | 18 | 59.5% |
| 12 | Rogue (→Proc Sciences) | AI-Native Engine | US | Contact | 25 | 15 | 18 | 56.0% |
| 13 | ContraVault | AI-Native Engine | Delhi, India (reg. DE) | Contact | 22 | 19 | 17 | 54.3% |
| 14 | AutoRFP.ai | AI-Native Engine | Global | $899–$1,299/mo | 26 | 10 | 22 | 53.4% |
| 15 | Upland Qvidian | Library Mgr / Content Gov | Austin, TX, US | Enterprise | 25 | 12 | 21 | 53.4% |
| 16 | Inventive AI | Multi-Agent / Intent-Driven | Mountain View, CA, US | Contact | 24 | 13 | 21 | 52.6% |
| 17 | SparrowGenie | AI-Native Engine | Lehi, UT, US / India | Contact | 24 | 12 | 22 | 51.7% |
| 18 | Bidhive (→Responsive) | Managed Proposal Platform | Brisbane, Australia | Contact | 21 | 17 | 20 | 50.9% |
| 19 | Proposal Pilot (Turingon) | AI-Native Engine | Reston, VA, US | Contact | 21 | 16 | 21 | 50.0% |
| 20 | RFP360 | Library Mgr / Content Gov | US | Contact | 22 | 14 | 22 | 50.0% |
| 21 | QorusDocs | Library Mgr / Content Gov | US/UK | Contact | 23 | 11 | 24 | 49.1% |
| 22 | mytender.io | AI-Native Engine | UK | Contact | 22 | 12 | 24 | 48.3% |
| 23 | Expedience Software | Library Mgr / Content Gov | Manchester, NH, US | Contact | 22 | 12 | 24 | 48.3% |
| 24 | Arphie | AI-Native Engine | US | Contact | 21 | 13 | 24 | 47.4% |
| 25 | Iris | AI-Native Engine | US | Contact | 21 | 13 | 24 | 47.4% |
| 26 | SiftHub | AI-Native Engine | US | Contact | 20 | 15 | 23 | 47.4% |
| 27 | XaitPorter | Managed Proposal Platform | Stavanger, Norway | Enterprise | 20 | 15 | 23 | 47.4% |
| 28 | DeepRFP | Multi-Agent / Intent-Driven | Global | $75–$125/user/mo | 21 | 12 | 25 | 46.6% |
| 29 | TenderCopilot | AI-Native Engine | Ireland | Contact | 19 | 16 | 23 | 46.6% |
| 30 | Fastbreak | AI-Native Engine | US | Contact | 18 | 16 | 24 | 44.8% |
| 31 | Meridian Series | Managed Proposal Platform | US | Enterprise | 18 | 15 | 25 | 44.0% |
| 32 | Ombud | Library Mgr / Content Gov | Denver, CO, US | Enterprise | 20 | 10 | 28 | 43.1% |
| 33 | PandaDoc | Design-Centric / CPQ | San Francisco, CA, US | Free–$49/mo+ | 18 | 14 | 26 | 43.1% |
| 34 | Conveyor | Library Mgr / Content Gov | San Francisco, CA, US | Contact | 18 | 14 | 26 | 43.1% |
| 35 | Rohirrim (RohanRFP) | AI-Native Engine | US | Contact | 18 | 14 | 26 | 43.1% |
| 36 | BidScript | AI-Native Engine | UK | Contact | 18 | 13 | 27 | 42.2% |
| 37 | RocketDocs | Managed Proposal Platform | US | Contact | 19 | 11 | 28 | 42.2% |
| 38 | Tendrio | AI-Native Engine | UK | Contact | 17 | 14 | 27 | 41.4% |
| 39 | Proposify | Design-Centric / CPQ | Halifax, Canada | $19–$49/user/mo | 17 | 14 | 27 | 41.4% |
| 40 | Vendict | Library Mgr / Content Gov | Tel Aviv, Israel | Contact | 15 | 18 | 25 | 41.4% |
| 41 | 123PAS | AI-Native Engine | US | Contact | 17 | 14 | 27 | 41.4% |
| 42 | 1up | AI-Native Engine | US | Free–$900/mo | 15 | 17 | 26 | 40.5% |
| 43 | Bidara | AI-Native Engine | US | Contact | 16 | 15 | 27 | 40.5% |
| 44 | Tribble | AI-Native Engine | US | Contact | 14 | 18 | 26 | 39.7% |
| 45 | VisibleThread | Library Mgr / Content Gov | Dublin, Ireland | Contact | 15 | 15 | 28 | 38.8% |
| 46 | Anchor AI | AI-Native Engine | US | Contact | 11 | 14 | 33 | 31.0% |
| 47 | Hermix | Managed Proposal Platform | Belgium (EU) | €360/user/mo | 11 | 12 | 35 | 29.3% |
| 48 | Arthurian Labs | AI-Native Engine | UK | Contact | 11 | 11 | 36 | 28.4% |
| 49 | Flowcase | Managed Proposal Platform | Oslo, Norway | Contact | 12 | 9 | 37 | 28.4% |
| 50 | Procurement Sciences | AI-Native Engine | US | Contact | 11 | 9 | 38 | 26.7% |
| 51 | Sweetspot | AI-Native Engine | New York, NY, US | Contact | 8 | 11 | 39 | 23.3% |
| 52 | Tendium | Managed Proposal Platform | Stockholm, Sweden | Contact | 7 | 11 | 40 | 21.6% |

## The Score Gap: What 17.2 Points Means

- **To #2 (Trampoline AI):** 17.2 points — ~10 full features difference
- **To #3 (GovDash/TenderingOS):** 19.8 points
- **To median (#26):** 43.1 points — median vendor covers less than half
- **Above 70%:** Only 3 vendors: Tendersight (90.5%), Trampoline AI (73.3%), GovDash/TenderingOS (70.7%)

## 20 Features No Other Vendor Offers

These features are available exclusively in Tendersight — zero other vendors offer them, even partially:

| **#** | **Feature** | **Description** |
| --- | --- | --- |
| 1 | **28 EU Country Rule Sets** | Procurement thresholds, mandatory documents, compliance rules for all 28 EU member states |
| 2 | **24 Construction Form Concepts** | Pre-built templates: works certificates, equipment declarations, personnel qualifications |
| 3 | **Construction BoQ Extraction (AI)** | AI extraction of Bill of Quantities from tender documents into structured editable data |
| 4 | **Works Financial Offer Engine** | Unit pricing, provisional sums, contingencies for public works financial offers |
| 5 | **Financial Offer Simulator** | What-if scenarios: adjust unit prices, see total scoring impact, optimize for MEAT criteria |
| 6 | **Technical Offer Auto-Solver** | AI maps company capabilities to technical evaluation criteria, generates scored responses |
| 7 | **Solution Mismatch Detection** | Flags when proposed solution doesn’t match requirements — catches disqualification risks |
| 8 | **ESPD/DEAU Qualification Filling** | Automated European Single Procurement Document and national equivalents (Romanian DEAU) |
| 9 | **NACE/CPV Code Mapping** | Maps company NACE codes to tender CPV codes for opportunity identification |
| 10 | **Product Quotation System** | Request and manage supplier quotations within tender responses |
| 11 | **AI Document Filler (30+ Skills)** | 30+ specialized AI skills: CVs, equipment lists, experience declarations, and more |
| 12 | **AI Writer (inside MSFT suite)** | AI writing assistant inside Microsoft Word and Excel, not just a separate web app |
| 13 | **Multi-Envelope Submission Package** | Automated multi-envelope assembly (qualification + technical + financial) with per-envelope rules |
| 14 | **EU Procurement Integration (TED/SEAP)** | Direct real-time integration with TED and SEAP for EU tender monitoring |
| 15 | **Market & Authority Statistics** | Contracting authority analytics: spending, frequency, average values, preferred suppliers |
| 16 | **Pursuit Evidence Requests** | Structured workflow for requesting and collecting team evidence during tender prep |
| 17 | **OCR Pipeline (Multi-Format)** | Industrial-grade OCR for PDFs, scans, photographs, mixed-format files |
| 18 | **WhatsApp + Multi-Channel Notif.** | Alerts via WhatsApp, Slack, Discord, Microsoft Teams — not just email |
| 19 | **Authority Form Classification** | AI classification of authority forms by type (financial, technical, qualification) |
| 20 | **Human-in-the-Loop (HITL)** | Review checkpoints routing AI content to human experts before submission |

*Built for European public procurement from day one — not retrofitted from a US sales tool.*

## Category-by-Category Breakdown

### AI & Content Generation (10)

**Tendersight: 8/10** — Full AI writing, Q&A, win themes, multi-language. Missing: Executive Summary Generator, Virtual SME. Leaders AutogenAI/Trampoline also strong on AI writing but lack EU document generation.

### Document & Content Mgmt (6)

**Tendersight: 6/6** — Perfect score. Content library, parsing, templates, version control, reuse, confidence scoring. Loopio/Responsive also strong — they’re fundamentally content library platforms.

### RFP Analysis & Intelligence (8)

**Tendersight: 8/8** — Perfect. Requirements extraction, compliance matrix, bid/no-bid, risk, competitor intel, win/loss. GovSignals closest but lacks EU intelligence layer.

### Collaboration & Workflow (8)

**Tendersight: 5.5/8** — Team collab, SME assignment, reviews, tasks done. Partial on co-authoring + Slack/Teams. No Shipley color teams or deep CRM. Legacy platforms Loopio/Responsive have the edge here.

### Tender & Opportunity Mgmt (5)

**Tendersight: 5/5** — Perfect. Monitoring, pipeline, government focus, summarization, market intel. US platforms (GovDash/GovSignals) have zero EU coverage. Only Tendersight does monitoring + proposals.

### Financial & Technical (4)

**Tendersight: 4/4** — Perfect. Most differentiated category. No other vendor has integrated financial offer engine with BoQ extraction and simulation.

### Qualification & Compliance (5)

**Tendersight: 4.5/5** — ESPD filling, DDQ, security questionnaires, regulatory checks done. SOC2/ISO partial. ESPD automation is unique — zero other platforms handle European qualification.

### Output & Delivery (4)

**Tendersight: 3/4** — Export, branded output, submission packaging done. No e-submission portal upload yet. Multi-envelope packaging is unique to Tendersight.

### People & Resources (3)

**Tendersight: 2/3** — CV automation and resource mgmt done. No subcontractor management yet.

### Platform & Infrastructure (5)

**Tendersight: 4.5/5** — Browser extension, SSO, OCR, localization done. API partial. Industrial-grade OCR handles real-world scanned procurement documents.

## Use Case Analysis: All 52 Vendors

How well each vendor serves 10 procurement use cases (percentage fit):

| **Vendor** | **RFP Response** | **RFI / DDQ** | **RFQ / Pricing** | **Security Questionnaire** | **ESPD / Qualification** | **Construction Tendering** | **Gov / Public Sector** | **Tender Monitoring** | **Financial Proposals** | **Content Library / KM** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Tendersight** | **100%** | 95% | **100%** | 86% | **100%** | **100%** | **100%** | **100%** | **100%** | 85% |
| AutogenAI | 100% | 82% | 60% | 77% | 60% | 45% | 57% | 25% | 33% | 95% |
| AutoRFP.ai | 100% | 95% | 60% | 82% | 70% | 45% | 53% | 0% | 33% | 90% |
| Ombud | 88% | 82% | 60% | 68% | 60% | 38% | 47% | 0% | 33% | 95% |
| 1up | 75% | 82% | 45% | 77% | 65% | 30% | 37% | 0% | 17% | 85% |
| Anchor AI | 75% | 73% | 55% | 50% | 45% | 30% | 40% | 0% | 25% | 75% |
| Arphie | 91% | 100% | 60% | 91% | 75% | 38% | 50% | 0% | 33% | 90% |
| Arthurian Labs | 75% | 68% | 50% | 50% | 45% | 32% | 40% | 0% | 25% | 40% |
| BidScript | 94% | 77% | 60% | 55% | 45% | 42% | 60% | 19% | 33% | 65% |
| DeepRFP | 94% | 73% | 60% | 55% | 50% | 42% | 57% | 12% | 33% | 60% |
| Flowcase | 53% | 41% | 30% | 41% | 35% | 22% | 17% | 0% | 33% | 80% |
| GovSignals | 84% | 91% | 55% | 86% | 70% | 52% | 83% | 88% | 25% | 70% |
| Iris | 88% | 100% | 60% | 91% | 75% | 38% | 50% | 0% | 33% | 90% |
| mytender.io | 100% | 77% | 60% | 64% | 55% | 42% | 60% | 19% | 33% | 80% |
| Proposal Pilot (Turingon) | 94% | 82% | 60% | 77% | 65% | 42% | 60% | 12% | 33% | 75% |
| QorusDocs | 97% | 73% | 55% | 64% | 60% | 42% | 47% | 0% | 33% | 95% |
| Responsive (RFPIO) | 100% | 100% | 60% | 95% | 80% | 50% | 63% | 25% | 33% | 100% |
| RocketDocs | 84% | 73% | 55% | 64% | 60% | 35% | 43% | 0% | 33% | 95% |
| SiftHub | 84% | 95% | 55% | 86% | 70% | 35% | 43% | 12% | 25% | 90% |
| Steerlab | 100% | 100% | 60% | 91% | 75% | 45% | 60% | 12% | 33% | 90% |
| Tendium | 28% | 36% | 30% | 18% | 20% | 28% | 57% | 75% | 8% | 15% |
| Tendrio | 97% | 77% | 60% | 55% | 45% | 40% | 57% | 19% | 33% | 70% |
| Thalamus AI | 100% | 100% | 60% | 86% | 80% | 48% | 73% | 31% | 33% | 85% |
| Trampoline AI | 100% | 100% | 60% | 95% | 85% | 52% | 73% | 44% | 33% | 100% |
| Tribble | 72% | 77% | 45% | 77% | 65% | 30% | 37% | 0% | 17% | 80% |
| GovDash | 94% | 86% | 90% | 82% | 70% | 75% | 90% | 75% | 83% | 85% |
| Hermix | 28% | 36% | 30% | 23% | 35% | 32% | 63% | 88% | 8% | 20% |
| Bidhive (→Responsive) | 100% | 77% | 60% | 59% | 55% | 57% | 77% | 44% | 33% | 75% |
| Sweetspot | 28% | 36% | 30% | 18% | 25% | 30% | 60% | 75% | 8% | 15% |
| PandaDoc | 72% | 64% | 65% | 59% | 60% | 40% | 37% | 0% | 67% | 70% |
| Proposify | 72% | 59% | 60% | 55% | 60% | 38% | 37% | 0% | 58% | 70% |
| Altura | 100% | 91% | 60% | 86% | 75% | 57% | 90% | 75% | 33% | 95% |
| Bidara | 94% | 77% | 60% | 59% | 50% | 42% | 57% | 12% | 33% | 65% |
| Conveyor | 78% | 95% | 50% | 91% | 75% | 32% | 43% | 0% | 25% | 85% |
| Expedience Software | 97% | 73% | 55% | 64% | 60% | 40% | 47% | 0% | 33% | 95% |
| Fastbreak | 100% | 77% | 60% | 59% | 50% | 40% | 50% | 6% | 33% | 80% |
| Inventive AI | 94% | 100% | 60% | 91% | 75% | 40% | 50% | 0% | 33% | 90% |
| Loopio | 100% | 100% | 60% | 95% | 80% | 50% | 63% | 25% | 33% | 100% |
| Meridian Series | 88% | 68% | 50% | 55% | 55% | 42% | 53% | 6% | 33% | 90% |
| Procurement Sciences | 28% | 36% | 30% | 18% | 25% | 30% | 60% | 100% | 8% | 15% |
| Upland Qvidian | 100% | 77% | 60% | 64% | 60% | 45% | 53% | 6% | 33% | 95% |
| RFP360 | 94% | 86% | 60% | 73% | 65% | 38% | 50% | 6% | 33% | 95% |
| Rohirrim (RohanRFP) | 97% | 77% | 60% | 59% | 50% | 42% | 57% | 12% | 33% | 65% |
| Rogue (→Proc Sciences) | 97% | 86% | 60% | 68% | 65% | 57% | 90% | 56% | 33% | 80% |
| Vendict | 75% | 95% | 50% | 100% | 75% | 32% | 43% | 0% | 25% | 70% |
| VisibleThread | 94% | 77% | 60% | 59% | 50% | 35% | 43% | 0% | 33% | 75% |
| XaitPorter | 84% | 64% | 45% | 59% | 60% | 42% | 50% | 6% | 33% | 95% |
| 123PAS | 97% | 77% | 60% | 59% | 50% | 42% | 57% | 12% | 33% | 65% |
| TenderingOS | 94% | 86% | 100% | 73% | 80% | 98% | 97% | 62% | 100% | 80% |
| ContraVault | 91% | 77% | 75% | 68% | 80% | 62% | 73% | 19% | 58% | 75% |
| SparrowGenie | 94% | 100% | 60% | 91% | 75% | 40% | 50% | 0% | 33% | 90% |
| TenderCopilot | 94% | 77% | 60% | 59% | 55% | 55% | 80% | 50% | 33% | 65% |

**Key takeaway:** Tendersight is the only platform scoring 100% across RFP, financial, construction, ESPD, government, AND monitoring simultaneously.

## Competitive Analysis Matrix: 81 Features × Top 20 Vendors

The full feature-by-feature comparison for the top 20 ranked vendors. **✓** = full, **◐** = partial, **✗** = none. Full 52-vendor matrix available upon request.

### AI & Content Generation

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **AI-Powered Draft Generation** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **AI Proposal Writing (Narrative)** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ◐ |
| **AI Q&A / Questionnaire Automation** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Win Theme / Strategy Suggestions** | ✓ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ |
| **Tone & Style Tuning** | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ |
| **AI Content Editing & Rewriting** | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ |
| **Annotated Outline Generation** | ✓ | ✓ | ✓ | ◐ | ✓ | ◐ | ◐ | ✓ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ✓ | ✗ |
| **Executive Summary Generator** | ✗ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ |
| **Multi-Language Support** | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✗ | ✓ | ◐ | ✓ | ✓ | ◐ | ◐ | ◐ |
| **Virtual SME / Domain Experts** | ✗ | ✓ | ◐ | ✗ | ◐ | ◐ | ◐ | ✓ | ◐ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ◐ | ◐ | ✗ | ✗ | ✗ |

### Document & Content Mgmt

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Content / Knowledge Library** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Document Import / Parsing (Shredding)** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Template Management** | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ◐ | ✗ | ◐ | ◐ | ◐ | ✓ | ✓ | ◐ | ◐ | ◐ | ◐ | ✓ |
| **Version Control / Audit Trail** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ✓ |
| **Past Proposal Reuse / Search** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Answer Confidence Scoring** | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ✓ | ✓ | ◐ | ◐ | ◐ |

### RFP Analysis & Intelligence

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **RFP Requirements Extraction** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Compliance Matrix Generation** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Bid / No-Bid Analysis** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ◐ | ◐ |
| **Risk Assessment & Flagging** | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ◐ | ✓ | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ |
| **Competitor Analysis / Intelligence** | ✓ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ✓ | ◐ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **Customer / Evaluator Pain Points** | ✓ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **Win/Loss Rate Insights** | ✓ | ◐ | ◐ | ✗ | ◐ | ◐ | ◐ | ◐ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **Win/Loss Reporting Metrics** | ✓ | ◐ | ◐ | ✗ | ◐ | ◐ | ◐ | ◐ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### Collaboration & Workflow

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Team Collaboration / Roles** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **SME Assignment & Tracking** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Review & Approval Workflows** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ |
| **Color Team Reviews (Red/Blue/Gold)** | ✗ | ✓ | ◐ | ✗ | ✓ | ✓ | ✓ | ✓ | ◐ | ✗ | ◐ | ◐ | ◐ | ◐ | ✓ | ✗ | ✗ | ◐ | ✓ | ◐ |
| **Task Management & Deadlines** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ |
| **Real-Time Co-Authoring** | ◐ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ |
| **Slack / Teams Integration** | ◐ | ✓ | ◐ | ◐ | ◐ | ✓ | ✓ | ◐ | ✓ | ◐ | ✓ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ |
| **CRM Integration (Salesforce etc.)** | ◐ | ✓ | ✓ | ✗ | ◐ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ | ✗ | ◐ | ✓ |

### Tender & Opportunity Mgmt

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Tender Monitoring / Discovery** | ✓ | ✗ | ✓ | ✓ | ✓ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ | ✗ |
| **Pipeline / Opportunity Dashboard** | ✓ | ✗ | ✓ | ✓ | ✓ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ | ✗ |
| **Government / Public Sector Focus** | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ✓ | ◐ | ✓ | ✓ | ✗ | ◐ | ✗ | ✗ | ✓ | ✓ | ◐ |
| **Tender Summarization (AI)** | ✓ | ◐ | ✓ | ✓ | ✓ | ✗ | ✗ | ✗ | ✓ | ✓ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ |
| **Market Intelligence / Spend Data** | ✓ | ✗ | ◐ | ◐ | ◐ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### Financial & Technical

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Financial Proposal / Pricing Tools** | ✓ | ✗ | ✓ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **BoQ (Bill of Quantities) Processing** | ✓ | ✗ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **Technical Proposal Builder** | ✓ | ✗ | ✓ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **Cost Estimation / Modeling** | ✓ | ✗ | ✓ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### Qualification & Compliance

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **ESPD / Qualification Document Filling** | ✓ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| **DDQ (Due Diligence Questionnaire)** | ✓ | ✓ | ✗ | ✗ | ◐ | ✓ | ✓ | ✗ | ✓ | ◐ | ✓ | ✗ | ✗ | ✓ | ✗ | ✓ | ✓ | ✗ | ✗ | ◐ |
| **Security Questionnaire Automation** | ✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ✓ | ◐ | ✓ | ◐ | ✓ | ◐ | ✗ | ✓ | ✗ | ✓ | ✓ | ✗ | ✗ | ◐ |
| **Regulatory / Compliance Checks** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ | ✓ | ◐ | ✓ | ◐ |
| **SOC2 / ISO Certification** | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ✗ | ✓ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ | ✗ |

### Output & Delivery

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Export to Word / PDF / Excel** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Branded / Formatted Output** | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✗ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| **Submission Package Assembly** | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ✓ | ◐ | ◐ | ◐ | ◐ | ✗ | ◐ | ◐ |
| **E-Submission Portal Support** | ✗ | ✗ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### People & Resources

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Resume / CV Automation** | ✓ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ |
| **Resource / Team Management** | ✓ | ◐ | ◐ | ✓ | ✗ | ◐ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ◐ | ✗ | ✗ |
| **Subcontractor / Partner Management** | ✗ | ✗ | ✗ | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### Platform & Infrastructure

| **Feature** | **Tendersight** | **Trampoline AI** | **GovDash** | **TenderingOS** | **Altura** | **Responsive** | **Loopio** | **AutogenAI** | **Thalamus AI** | **GovSignals** | **Steerlab** | **Rogue** | **ContraVault** | **AutoRFP.ai** | **Upland Qvidian** | **Inventive AI** | **SparrowGenie** | **Bidhive (→Resp** | **Proposal Pilot** | **RFP360** |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **API Access** | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ◐ | ✗ | ◐ | ◐ | ◐ | ✗ | ◐ | ✗ | ◐ | ◐ | ✗ | ✗ | ◐ | ✗ |
| **Browser Extension** | ✓ | ✓ | ◐ | ◐ | ◐ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ◐ | ◐ | ◐ | ✓ | ✓ | ✓ | ◐ | ◐ | ✓ |
| **SSO / Enterprise Auth** | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ | ✓ | ✓ | ✓ | ◐ | ✓ | ✓ |
| **OCR / Scanned Document Support** | ✓ | ◐ | ✗ | ✓ | ◐ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ | ◐ | ✓ | ✗ | ✗ | ✗ | ✗ | ◐ | ✗ | ✗ |
| **Country-Specific Rules / Localization** | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |

### Tendersight Unique Features (20)

All 20 unique features — available only in Tendersight, all other 51 vendors score ✗:

| **Feature** | **Tendersight** | **All 51 Others** |
| --- | --- | --- |
| **28 EU Country Rule Sets** | ✓ | ✗ |
| **24 Construction Form Concepts** | ✓ | ✗ |
| **Construction BoQ Extraction (AI)** | ✓ | ✗ |
| **Works Financial Offer Engine** | ✓ | ✗ |
| **Financial Offer Simulator** | ✓ | ✗ |
| **Technical Offer Auto-Solver** | ✓ | ✗ |
| **Solution Mismatch Detection** | ✓ | ✗ |
| **ESPD/DEAU Qualification Filling** | ✓ | ✗ |
| **NACE/CPV Code Mapping** | ✓ | ✗ |
| **Product Quotation System** | ✓ | ✗ |
| **AI Document Filler (30+ Skills)** | ✓ | ✗ |
| **AI Writer (inside MSFT suite)** | ✓ | ✗ |
| **Multi-Envelope Submission Package** | ✓ | ✗ |
| **EU Procurement Integration (TED/SEAP)** | ✓ | ✗ |
| **Market & Authority Statistics** | ✓ | ✗ |
| **Pursuit Evidence Requests** | ✓ | ✗ |
| **OCR Pipeline (Multi-Format)** | ✓ | ✗ |
| **WhatsApp + Multi-Channel Notif.** | ✓ | ✗ |
| **Authority Form Classification** | ✓ | ✗ |
| **Human-in-the-Loop (HITL)** | ✓ | ✗ |

## How the Competition Stacks Up

The 52 vendors in this benchmark fall into distinct categories. Rather than listing each one in the same format, here’s how the competitive landscape actually breaks down — and where Tendersight fits.

### The US Federal Incumbents

**Trampoline AI (#2, 73.3%)** is the strongest all-around US platform. Their multi-agent architecture covers AI writing, Q&A, win themes, compliance matrices, DDQs, and Shipley color team reviews — one of the few vendors that supports the Red/Blue/Gold team review process. They also offer tender monitoring and CRM integration, giving them the broadest feature coverage of any American competitor.

The gap? Everything EU-specific. No ESPD filling, no country rule sets, no construction BoQ processing, no financial offer engine, no multi-envelope submission. Their platform was designed for US government RFPs, and it shows.

**GovDash (#3, 70.7%)** takes a different approach — full lifecycle GovCon from capture to contract. Their Pricer module handles financial proposals (US federal style), and they’re FedRAMP Ready, which matters for defense and intelligence work. They report $5B+ in customer wins and 16x revenue growth. But GovDash is explicitly US federal — zero EU procurement capabilities, enterprise-only pricing, and no multilingual support.

### The EU-Focused Challengers

**TenderingOS (#3 tied, 70.7%)** is our closest structural competitor and the one worth watching. They’re EU-focused (Romania, Italy, UK, Spain), construction-aware, and built a 9-module system covering everything from opportunity intelligence to financial proposals and partner management. They handle BoQ processing and are piloting with 25+ companies.

What separates us: TenderingOS doesn’t fill ESPD/DEAU documents, has no 28-country rule sets, no NACE/CPV mapping, no AI Document Filler, and no multi-channel notifications. They also came out of stealth only in February 2026 — strong architecture, but earlier stage.

**Altura (#5, 69.8%)** is the Amsterdam-based contender. €8M funded, ISO 27001 aligned, with a standout “Autonomous Bid Companion” agent that proactively suggests actions. Their 3-year forecasting is unique in the market. But at ~€30K+/year with a 5-seat minimum, they’re priced for enterprise only — and they lack construction features, financial offer simulation, ESPD, and the multi-envelope packaging that EU public tenders require.

**Hermix (#47, 29.3%)** deserves mention despite ranking low, because they’re well-known in EU B2G circles. They aggregate tenders from TED, SEAP, BOSA, TenderNed, and Doffin — excellent monitoring breadth. But that’s all they do. No proposal writing, no financial engine, no qualification filling. A single Hermix seat at €360/user/month costs more than a full Tendersight Business subscription with 15 seats at €349/month.

### The Content Library Giants

**Loopio (#7, 65.5%)** and **Responsive/RFPIO (#6, 65.5%)** built the previous generation of RFP tools. Loopio claims 1,700+ customers and $150M+ revenue. Responsive acquired Bidhive in 2025 to add bid management. Both excel at content governance — answer libraries, workflow automation, 80+ integrations. If your primary need is maintaining a centralized content library for enterprise RFP responses, these are polished options.

Neither platform was designed for European public procurement. No tender monitoring, no construction support, no ESPD, no financial offer tools, no country-specific rules. They solve a different problem: managing content at scale for high-volume, primarily private-sector RFPs.

### The AI Writing Specialists

**AutogenAI (#8, 62.1%)** is London-based and well-regarded in UK public sector circles for AI narrative quality. Their tone tuning and compliance checking are strong. But at ~£30K+/year, they cost more than Tendersight while covering fewer features — no tender monitoring, no BoQ processing, no financial engine, no ESPD, no construction features, no OCR pipeline. They write proposals well; Tendersight writes proposals, processes BoQs, fills qualifications, monitors tenders, and assembles multi-envelope submissions.

### What the Market Map Reveals

A pattern emerges from these comparisons. The US vendors (Trampoline AI, GovDash) built powerful tools for American federal procurement but have no EU presence. The content libraries (Loopio, Responsive) serve high-volume enterprise RFP teams but lack AI-native features and government specificity. The EU challengers (TenderingOS, Altura) are building in the right direction but are earlier-stage and narrower in scope. The AI writers (AutogenAI) do one thing well but cost more for less.

Tendersight occupies a unique position: the only platform that combines AI proposal generation, financial offer engineering, construction BoQ processing, ESPD qualification filling, 28-country regulatory compliance, and real-time EU tender monitoring in a single product — starting at €49/month.

## The Pricing Reality Check

| **Platform** | **Price** | **What You Get** | **vs Tendersight** |
| --- | --- | --- | --- |
| **Tendersight Starter** | **€49/mo** | AI proposals, monitoring, library, financial, ESPD | — |
| **Tendersight Pro** | **€149/mo** | All features + 5 seats + 150 credits | Best value |
| **Tendersight Business** | **€349/mo** | All features + 15 seats + 500 credits | Full enterprise |
| Hermix | €360/user/mo | Monitoring only | 1 seat > TS Business (15) |
| Altura | ~€30K+/yr | AI proposals, no BoQ/ESPD | 86x more expensive |
| AutogenAI | ~£30K+/yr | AI writing only | 86x more expensive |
| AutoRFP.ai | $899–$1,299/mo | AI writing + Q&A | 6–26x more expensive |
| GovDash | Enterprise | US-only | Not EU-comparable |
| Loopio | Enterprise | Content library | Not EU-comparable |
| Responsive | Enterprise | Content governance | Not EU-comparable |

## The EU Procurement Gap

The gap between US and EU capabilities across the industry:

| **EU Capability** | **Tendersight** | **Next Best** | **Rest of Market** |
| --- | --- | --- | --- |
| **ESPD/Qualification Filling** | ✓ Full | ✗ None | 0 of 52 |
| **28 EU Country Rule Sets** | ✓ Full | ✗ None | 0 of 52 |
| **Construction BoQ (AI)** | ✓ Full | TenderingOS (◐) | 1 of 52 |
| **Financial Offer Engine** | ✓ + Simulator | GovDash (US only) | 1 of 52 |
| **Multi-Envelope Submission** | ✓ Automated | ✗ None | 0 of 52 |
| **TED/SEAP Integration** | ✓ Real-time | Hermix (monitor only) | 1 of 52 |
| **NACE/CPV Code Mapping** | ✓ Full | ✗ None | 0 of 52 |

For European public tenders, the market offers exactly **one platform** covering all needs.

## Where Tendersight Falls Short

- **Color Team Reviews (Shipley):** Not supported. Trampoline AI does.
- **CRM Integration:** Partial. Loopio/Responsive offer 80+ integrations.
- **Executive Summary Generator:** Not yet a one-click standalone feature.
- **Virtual SME / Domain Experts:** Some competitors offer AI personas.
- **E-Submission Portal:** Can’t upload to SEAP/TED directly yet.
- **Subcontractor Management:** Not available. XaitPorter/TenderingOS handle this.
- **API Access:** Partial. Full public API not yet open.

*We’re working on these. If any is a dealbreaker, we’d rather you know now.*

## Conclusion: Proven Market Position

- **#1 overall at 90.5%** with 17.2pt lead over next competitor
- **20 unique features** no other vendor offers
- **100% score in 6 of 10 use cases** — only platform to achieve this
- **Pricing from €49/month** — less than one seat at most competitors
- **Only EU-complete platform**: ESPD, 28-country rules, BoQ, financial offers, multi-envelope

The raw data is available upon request. The numbers speak for themselves.

---

*Benchmark conducted Q2 2026. Quarterly updates planned. Vendors: contact* [andrei@tendersight.ai](mailto:andrei@tendersight.ai) *with corrections.*


---

---
title: "Best Tender Management Software (2026): Complete Comparison Guide"
description: "An honest, independently-structured comparison of the 10 best tender management platforms in 2026 — AI capabilities, EU coverage, document automation, pricing, and who each tool is actually for."
locale: en
type: blog
category: comparison
author: "Viktor Széchenyi"
published: 2026-05-13T09:00:00.000Z
canonical_url: https://tendersight.ai/en/blog/best-tender-management-software
md_url: https://tendersight.ai/en/blog/best-tender-management-software.md
last_updated: 2026-06-24T09:00:00.000Z
---

# Best Tender Management Software (2026): Complete Comparison Guide

**The best tender management software in 2026 is the one that matches where you bid and how much of the workflow you want automated.** For AI-driven, end-to-end EU public procurement, [Tendersight](/en/tender-management-software/) leads. For Nordic eTendering, Mercell is strong; for UK award intelligence, BidStats; and for large enterprises already on SAP, SAP Ariba or Jaggaer fit the wider source-to-pay picture. This guide compares the 10 leading platforms across AI capability, EU coverage, document automation, pricing, and the buyer each one actually suits.

> **What is tender management software?** Tender management software is a platform that helps organizations find relevant public or private tenders, analyze requirements, write and assemble compliant bids, and track submissions and outcomes in one place — replacing scattered spreadsheets, inboxes, and manual portal checks.

## How we evaluated these platforms

We assessed each tool against five criteria that decide real-world outcomes:

- **AI capability** — how much of discovery, analysis, and writing is genuinely automated versus manual.
- **EU coverage** — number of EU countries, TED integration, and country-specific rule support (ESPD, thresholds).
- **Document automation** — bid generation, requirement matching, form auto-fill, and BoQ extraction.
- **Pricing transparency** — published pricing versus "contact sales," and value at the SME end.
- **Fit** — the team and use case each tool serves best.

This structure mirrors our [TenderTech Market Benchmark 2026](/en/blog/tendertech-market-benchmark-2026), where we scored 52 vendors across 81 features in 10 categories.

## Quick comparison: all platforms at a glance

| Platform | Best for | AI capability | EU coverage | Pricing |
| --- | --- | --- | --- | --- |
| **Tendersight** | EU procurement teams wanting end-to-end AI automation | Full lifecycle: matching, tender chat, document generation, bid automation, market intelligence | 27 EU countries + TED | Free plan; from €49/mo |
| **TenderWolf** | Belgian/Dutch teams monitoring public tenders | CPV matching, specification search | Belgium, Netherlands, France, EU (TED) | From €79/mo |
| **TenderMaze** | AI-driven tender discovery | AI opportunity matching | EU markets | Contact sales |
| **TenderStria** | Compliance-first aggregation | AI scoring, compliance flagging | EU, US, Canada, UK | Contact sales |
| **Mercell** | Nordic/EU eTendering workflows | AI matching, workflow tools | Nordics + EU | Enterprise pricing |
| **BidStats** | UK procurement intelligence | Award data analytics | UK primary | Freemium |
| **AutogenAI** | UK/enterprise AI bid writing | Custom language engine, narrative writing | UK + multi-country writing | ~£30K+/yr |
| **Ivalua** | Enterprise source-to-pay | Spend analytics, risk management | Global | Enterprise pricing |
| **Jaggaer** | Enterprise sourcing | Intelligent automation | Global | ~$405–650/user/mo |
| **SAP Ariba** | Enterprises on SAP | Spend analytics, supplier risk | Global | Enterprise pricing |

## 1. Tendersight — best AI-powered EU procurement platform

**Website:** [tendersight.ai](https://tendersight.ai) · **Category:** AI-powered end-to-end tender management · **Best for:** procurement teams, bid managers, and sales teams pursuing EU government contracts who want AI automation from discovery through submission.

Tendersight is an AI-native platform built specifically for EU public procurement. It covers the full lifecycle — Discover, Build, Catalog, Collaborate, Track — with every module connected: a tender you discover flows into the [bid builder](/en/bid-management-platform/), catalog products auto-match to requirements, and everything feeds analytics.

- **Discover:** AI tender matching across [27 EU countries plus TED](/en/government-bidding-software/), smart filters (industry, location, budget, deadline, CPV), saved searches, and custom alert rules. See [free tender alerts](/en/free-tender-alerts/).
- **Build:** AI [document generation](/en/rfp-response-software/) for technical and financial offers, automatic requirement matching, ESPD auto-fill, BoQ extraction, and a price builder — the "Flow" copilot works inside Word, Excel, PowerPoint, and PDF.
- **Catalog:** centralized product data (with WooCommerce sync and datasheet uploads) that flows into every bid.
- **Collaborate:** real-time multiplayer editing, task assignment, and team workspaces.
- **Track & Insights:** pipeline, deadline alerts, win/loss tracking, and [procurement intelligence](/en/procurement-intelligence/) on authorities and competitors.

**Free tools (no account):** Bid Cost Calculator, Win Rate Estimator, and CPV Explorer.

**Pricing:** free plan to start; Starter €49/mo, Pro €149/mo, Business €349/mo. See [pricing](/en/pricing/).

**Why it ranks #1 for EU procurement:** Tendersight is the only platform in our benchmark with full ESPD filling, 28 EU country rule sets, construction BoQ extraction, a financial offer engine, and TED/SEAP integration in one product. US-built tools skip EU compliance; content libraries skip discovery and financials.

**Limitations (honest):** no Shipley color-team review workflow, lighter CRM integration than library platforms, and direct e-submission portal upload is still on the roadmap.

## 2. TenderWolf — best for Belgian & Dutch tender monitoring

Strong CPV-based monitoring across Belgium, the Netherlands, France, and the wider EU via TED, with specification search. Best for teams whose focus is discovery in the Benelux region. **Limitations:** monitoring-first — limited AI bid writing, financial tooling, or ESPD automation. **Pricing:** from €79/mo.

## 3. TenderMaze — AI-driven tender discovery

Focuses on AI-powered opportunity matching across EU markets. A good fit for teams that mainly need smarter discovery. **Limitations:** narrower bid-building and compliance feature set; pricing is contact-sales only.

## 4. TenderStria — compliance-first aggregation

Aggregates tenders across the EU, US, Canada, and UK with AI scoring and compliance flagging. Suits teams prioritizing breadth of coverage and compliance triage. **Limitations:** less depth in EU-specific bid automation (ESPD, BoQ); contact-sales pricing.

## 5. Mercell — Nordic & EU eTendering leader

A well-established eTendering and sourcing platform across the Nordics and EU, with AI matching and workflow tools. Best for organizations already embedded in Nordic procurement processes. **Limitations:** enterprise pricing and a heavier, less AI-native experience than newer tools.

## 6. BidStats — UK procurement intelligence

Strong UK award-data analytics and procurement intelligence on a freemium model. Best for UK-focused teams researching authorities and historical awards. **Limitations:** UK-primary coverage and limited bid-writing automation.

## 7. AutogenAI — enterprise AI bid writing

A capable AI writing engine with a custom language model tuned to a company's tone, strong for UK public sector and enterprise narrative quality. **Limitations:** writing-only — no tender monitoring, BoQ, ESPD, or financial tooling — and enterprise pricing (~£30K+/yr) puts it out of SME reach.

## 8. Ivalua — enterprise source-to-pay

A global source-to-pay suite with spend analytics and supplier risk management. Best for large enterprises managing the full procurement function (buy side). **Limitations:** built for buyers and enterprise spend, not for SMEs writing winning bids; enterprise pricing and implementation.

## 9. Jaggaer — enterprise procurement suite

Global enterprise sourcing with intelligent automation across complex categories. Best for large organizations with mature procurement teams. **Limitations:** enterprise cost (~$405–650/user/mo) and complexity; overkill for bid-side SMEs.

## 10. SAP Ariba — enterprise procurement for the SAP ecosystem

A global procurement and spend-management suite that fits enterprises already running SAP. **Limitations:** buy-side focus, enterprise pricing, and limited relevance to teams whose job is to win public tenders.

## How to choose the right tender management software

- **You bid on EU public tenders and want AI to do the heavy lifting:** [Tendersight](/en/tender-management-software/).
- **You only need monitoring in a specific region:** TenderWolf (Benelux), BidStats (UK), Mercell (Nordics).
- **You need enterprise AI writing and have the budget:** AutogenAI.
- **You're a large enterprise managing total spend (buy side):** Ivalua, Jaggaer, or SAP Ariba.

For most SMEs and mid-market teams competing for EU contracts, an end-to-end AI platform with transparent pricing beats stitching together a monitoring tool plus a separate writing tool. Start with the [free plan](/en/pricing/) or [book a demo](/en/book-demo/).

## Frequently asked questions

### What is the best tender management software in 2026?
For end-to-end AI automation on EU public procurement, Tendersight is the best tender management software in 2026 because it combines discovery, ESPD filling, AI bid writing, financial offers, and pipeline tracking in one platform. Enterprise buyers managing total spend may prefer SAP Ariba, Ivalua, or Jaggaer.

### What is tender management software?
Tender management software helps organizations find relevant tenders, analyze requirements, write compliant bids, and track submissions and outcomes in one place — replacing manual portal checks, spreadsheets, and scattered documents.

### Which tender management software is best for EU public procurement?
Tendersight is purpose-built for EU public procurement, with 27-country coverage, TED integration, full ESPD automation, and country-specific rule sets — capabilities most US-built and library-style tools lack.

### Is there free tender management software?
Yes. Tendersight offers a free plan and free tools (Bid Cost Calculator, Win Rate Estimator, CPV Explorer) with no account required. BidStats offers a freemium tier for UK award data.

### How much does tender management software cost?
Pricing ranges from free or ~€49/month for SME-focused AI platforms like Tendersight to €30,000+/year for enterprise AI writing tools (AutogenAI) and enterprise suites (Ivalua, Jaggaer, SAP Ariba), which use custom enterprise pricing.

### Can AI really write tender proposals?
Yes — modern AI bid tools draft technical and financial responses grounded in your own content library and the tender requirements. The strongest results come from platforms that combine AI writing with requirement matching and compliance checks rather than generic text generation.

### What's the difference between tender discovery and tender management?
Tender discovery is finding relevant opportunities (alerts, matching, filtering). Tender management is the full workflow — discovery plus analysis, bid writing, collaboration, submission, and tracking. End-to-end platforms cover both.

### What should an SME look for in tender management software?
SMEs should prioritize transparent pricing, EU/country coverage that matches where they bid, AI bid writing with ESPD and financial-offer support, and a free tier to trial — so they can win more bids without enterprise cost or long implementations.

---

*Looking for a deeper market view? Read the [TenderTech Market Benchmark 2026](/en/blog/tendertech-market-benchmark-2026), our comparison of 52 vendors across 81 features.*


---

---
title: "How to Calculate Your Tender Bid Costs: A Practical Guide for Procurement Bidders"
description: "Before submitting a tender bid, you need to know the true cost of participation. This guide breaks down every cost component — from preparation time to bid guarantees — and shows you how to use our free Bid Cost Calculator."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
published: 2026-05-12T12:00:00.000Z
canonical_url: https://tendersight.ai/en/blog/bid-cost-calculator-tutorial
md_url: https://tendersight.ai/en/blog/bid-cost-calculator-tutorial.md
last_updated: 2026-05-12T15:19:29.907Z
---

# How to Calculate Your Tender Bid Costs: A Practical Guide for Procurement Bidders

Bidding on a public tender isn't free. Between the time your team spends preparing the proposal, **bid guarantees, legal reviews, certificates, and compliance documents**, the cost of participation can range from a few hundred euros to tens of thousands — depending on the contract value and complexity.

This guide walks you through each cost component and shows you how to use Tendersight's free [Bid Cost Calculator](/en/tools/bid-cost-calculator) to estimate whether a tender is worth pursuing before you invest resources.

![Bid Cost Calculator overview](/media/cms/bid-calc-overview.png)

## Why Calculate Bid Costs Before You Bid?

The average win rate for public tenders across the EU is approximately **25-30% for multi-bidder procedures**. That means for every 3-4 bids you submit, you'll win roughly one. If each bid costs your company €5,000-€15,000 in time and resources, you need to be strategic about which tenders to pursue.

A bid/no-bid analysis should consider:

- Total cost to prepare and submit the bid
- Estimated probability of winning
- Contract value and expected profit margin
- Strategic value (reference, market entry, relationship building)

## How the Bid Cost Calculator Works

Enter three key parameters and the calculator instantly estimates your total bidding cost:

![Bid Cost Calculator input form](/media/cms/bid-calc-form.png)

### Input 1: Estimated Tender Value

The total estimated value of the contract as stated in the tender notice. This determines the scale of costs — larger contracts typically require more preparation time, bigger bid guarantees, and more complex documentation. Quick-select buttons are provided for common values (€50K, €200K, €500K, €2M, €10M).

### Input 2: Tender Type

Select from three categories:

- **Supplies** — Lowest complexity; primarily catalog/pricing work
- **Services** — Medium complexity; requires methodology, CVs, case studies
- **Works** — Highest complexity; needs technical drawings, site visits, safety plans

### Input 3: Company Size

Your company's size affects costs through hourly rates and overhead:

- **Micro (\<10 employees)** — Lower hourly cost but fewer available staff hours
- **Small (10-49)** — Balanced cost structure
- **Medium (50-249)** — Higher rates but more specialized resources
- **Large (250+)** — Highest overhead but economies of scale on large tenders

## Understanding the Cost Breakdown

The calculator provides an itemized cost breakdown:

### 1. Preparation Time

The largest cost component. This includes reading the tender documents, preparing technical and financial proposals, writing methodology sections, compiling references, and internal review. Estimated in both hours and euros based on your company size and the tender type.

### 2. Bid Guarantee (Typically 1-2% of Contract Value)

Many tenders above certain thresholds require a bank guarantee or bond. This is typically 1-2% of the estimated contract value and must be maintained throughout the evaluation period. The calculator shows the approximate guarantee amount.

### 3. Documents and Certificates

Costs for obtaining or renewing: tax clearance certificates, social security compliance certificates, trade registry extracts, criminal record checks, ISO certifications, and notarized translations if bidding cross-border.

### 4. Legal and Compliance

Legal review of contract terms, compliance checks, GDPR assessment (for IT/data contracts), and preparing the ESPD. For complex tenders, external legal counsel may be needed.

### 5. Performance Guarantee (If You Win)

Not a bid cost per se, but critical for cash flow planning. If awarded the contract, you'll typically need a performance guarantee of **5-10% of the contract value**. The calculator shows this as a heads-up so you can plan ahead.

## The Bid/No-Bid Decision Framework

**Use this framework alongside the calculator:**

1. **Calculate your total bid cost** using the tool.
2. **Estimate your win probability** — use our [Win Rate Estimator](/en/tools/win-rate-estimator) for a data-driven estimate.
3. **Calculate expected value** = Win probability × Expected profit − Bid cost. If positive, it's worth pursuing.
4. **Consider strategic factors** — market entry, reference value, client relationship, and pipeline balance.

## Try the Bid Cost Calculator

Open Tendersight's free [Bid Cost Calculator](/en/tools/bid-cost-calculator) and enter your next tender's details. In seconds, you'll know whether the investment makes sense — and you can make a more confident bid/no-bid decision.


---

---
title: "How to Find the Right CPV Code: Complete Guide to EU Procurement Classification"
description: "CPV codes determine which tenders you see and which you miss. This guide explains the Common Procurement Vocabulary system, shows you how to find the right codes for your business, and how to use our free CPV Explorer tool."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
published: 2026-05-12T12:00:00.000Z
canonical_url: https://tendersight.ai/en/blog/cpv-code-guide-tutorial
md_url: https://tendersight.ai/en/blog/cpv-code-guide-tutorial.md
last_updated: 2026-05-12T15:17:33.819Z
---

# How to Find the Right CPV Code: Complete Guide to EU Procurement Classification

Every public procurement procedure in the EU is classified using **CPV codes (Common Procurement Vocabulary)**. These 8-digit codes, established by Regulation (EC) No 213/2008, define exactly what goods, services, or works a contracting authority is buying. If you're in public procurement — whether you're a supplier searching for opportunities or a buyer classifying your needs — understanding CPV codes is essential.

This guide shows you how to use Tendersight's free [CPV Code Explorer](/en/tools/cpv-explorer/) to find the exact codes for your business and never miss a relevant tender again. For a complete overview of the CPV system, see our [CPV codes guide](/en/cpv-codes/).

![CPV Code Explorer main interface](/media/cms/cpv-overview.png)

## What Are CPV Codes?

CPV stands for *Common Procurement Vocabulary*. It's a unified classification system used across all EU/EEA countries to standardize how procurement opportunities are categorized. Every tender published on TED (Tenders Electronic Daily) includes one or more CPV codes.

**The system has a hierarchical structure:**

- **Division** (first 2 digits) — broad category, e.g., 45 = Construction work
- **Group** (first 3 digits) — sub-category, e.g., 451 = Site preparation work
- **Class** (first 4 digits) — specific type, e.g., 4511 = Demolition and wrecking work
- **Category** (first 5 digits) — detailed type
- **Full code** (8 digits + check digit) — the most specific classification, e.g., 45110000-1

## How to Use the CPV Explorer

### Method 1: Search by Keyword

Type any keyword into the search bar — a product name, service description, or industry term. The explorer searches across all CPV codes and their descriptions in real time.

![CPV Code Explorer search results](/media/cms/cpv-search.png)

Example searches: "software development", "medical equipment", "road construction", "catering services", "office furniture".

### Method 2: Browse by Division

If you want to explore all codes within a category, use the Browse by Division panel. Click any division to expand it and see all its child codes.

![CPV Code Explorer browse by division view](/media/cms/cpv-divisions.png)

### Method 3: Direct Code Lookup

Already know your CPV code? Type it directly in the search bar (e.g., "72000000") to jump straight to its detail view, see its hierarchical position, and discover related codes.

## Why CPV Codes Matter for Your Business

- **Tender alerts** — Most procurement monitoring tools (including Tendersight) let you set alerts based on CPV codes. Wrong codes = missed opportunities.
- **Bid eligibility** — Contracting authorities filter bidders based on CPV-relevant experience. Your past contract references should align with the tender's CPV.
- **Market analysis** — Use CPV codes to analyze spending patterns, competition density, and award rates in your sector.
- **ESPD alignment** — When filling Part IV of the ESPD, your technical references should match the CPV classification of the tender.

## CPV Code Best Practices

1. **Use multiple codes** — Your products/services may fall under several CPV codes. Set up alerts for all relevant ones.
2. **Check parent and child codes** — Some tenders use broader division-level codes, others use very specific 8-digit codes. Monitor both.
3. **Update regularly** — As your business evolves, revisit your CPV code selection to capture new markets.
4. **Cross-reference with the tender** — Always verify the CPV codes in the actual contract notice, not just the summary.

## Start Exploring CPV Codes

Open Tendersight's free [CPV Code Explorer](/en/tools/cpv-explorer) to search, browse, and find the right classifications for your procurement needs. Combined with [Tendersight's AI-powered tender monitoring](/en/pricing), you'll never miss a relevant opportunity.


---

---
title: "How to Fill Out the ESPD: Step-by-Step Guide for Public Procurement Bidders"
description: "The European Single Procurement Document (ESPD) is mandatory for all EU public tenders. This step-by-step tutorial shows you exactly how to complete each section — from exclusion grounds to selection criteria — so your bid is compliant from day one."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
published: 2026-05-12T12:00:00.000Z
canonical_url: https://tendersight.ai/en/blog/espd-guide-tutorial
md_url: https://tendersight.ai/en/blog/espd-guide-tutorial.md
last_updated: 2026-05-12T15:22:57.363Z
---

# How to Fill Out the ESPD: Step-by-Step Guide for Public Procurement Bidders

The **European Single Procurement Document (ESPD)** is a mandatory self-declaration form used in all EU public procurement procedures above the EU thresholds. Introduced by EU Directive 2014/24/EU and standardized by Commission Implementing Regulation (EU) 2016/7, the ESPD replaced a patchwork of national pre-qualification documents with a single, unified form accepted across all 27 EU Member States plus EEA countries.

In this comprehensive tutorial, we walk you through **every section of the ESPD form** using Tendersight's free [interactive ESPD Guide tool](/en/tools/espd-guide). Whether you're a first-time bidder or an experienced contractor, this guide will help you fill out the ESPD correctly, avoid common rejection pitfalls, and submit with confidence.

![ESPD Guide tool overview showing all 6 parts](/media/cms/espd-overview.png)

## What Is the ESPD and Why Does It Matter?

The ESPD is a formal self-declaration in which your company confirms that:

- It is **not subject to exclusion grounds** (e.g., criminal convictions, tax debts, bankruptcy)
- It **meets the selection criteria** set by the contracting authority (e.g., financial capacity, technical experience, professional qualifications)
- If applicable, it fulfills the **objective rules for shortlisting** in restricted procedures

**Key facts about the ESPD:**

- It is accepted in all EU/EEA countries as preliminary evidence of eligibility
- Only the winning bidder must provide full supporting documents — the ESPD saves everyone else the paperwork
- Since 2018 (October), the **e-ESPD** (electronic format) is mandatory for above-threshold procedures
- Many national platforms (e.g., SICAP in Romania, BKMS in Germany) integrate ESPD generation into their submission flow

## How Tendersight's ESPD Guide Works

Our free [ESPD Guide tool](/en/tools/espd-guide) is an interactive, browser-based walkthrough of the complete ESPD form. It mirrors the official EU ESPD structure across all six parts, with built-in guidance for each field.

**Key features of the tool:**

- **Step-by-step navigation** through all 6 parts with a sidebar progress tracker
- **Completion progress percentage** for each section so you know what's still missing
- **Import/Export functionality** — save your progress as JSON and reload it anytime
- **Print-ready output** — generate a clean printable version of your completed ESPD
- **Field-level hints** explaining what each field means and how to fill it correctly
- **Available in 12 languages** matching the EU procurement ecosystem

![ESPD Guide Part I form fields](/media/cms/espd-form-start.png)

## Part I: Information About the Procurement Procedure

Part I identifies **which procurement procedure** you are responding to and **who the contracting authority is**. This section links your ESPD to a specific tender.

![ESPD Part I procurement procedure details](/media/cms/espd-part-detail.png)

### Section 1: Information About Publication

This subsection references the contract notice in the Official Journal of the EU (OJS/TED).

1. **Notice number in the OJS** — Enter the publication reference in the format *YYYY/S NNN-NNNNNN*. You'll find this on [TED (Tenders Electronic Daily)](https://ted.europa.eu) or on the national procurement platform where the notice was published.
2. **OJS URL** — The direct link to the contract notice on TED. This is optional but helps identify the exact notice.
3. **National Official Journal** — If the procurement was not published on TED (below-threshold or national-only), enter the reference from the national gazette.

**💡 Tip:** If you found the tender through Tendersight, the OJS reference number is displayed on the tender detail page. Copy it directly from there.

### Section 2: Identity of the Procurer

1. **Official name** (required) — The full legal name of the contracting authority, exactly as it appears in the contract notice. Example: "Municipality of Amsterdam" or "European Commission, DG DIGIT".
2. **Country** (required) — Select the EU/EEA member state where the contracting authority is based.

### Section 3: Information About the Procurement Procedure

1. **Type of procedure** — Select from: Open procedure, Restricted procedure, Competitive procedure with negotiation, Competitive dialogue, Innovation partnership, or Other. This must match what's stated in the contract notice.
2. **Title** (required) — The exact title of the procurement procedure as stated in the contract notice. Copy this verbatim to avoid mismatches.
3. **Short description** — A brief summary of the contract scope. Usually available in the contract notice abstract.
4. **File reference number** — The contracting authority's internal reference. This is stated in the contract notice header.

![ESPD form fields for procedure information](/media/cms/espd-fields.png)

**⚠️ Common mistake:** Bidders sometimes enter the wrong procedure type or misspell the title. Both can cause your submission to be rejected on formal grounds. Always copy-paste from the original notice.

## Part II: Information About the Economic Operator

Part II is about **your company**. This is the most data-intensive section because it establishes your legal identity, contact details, and organizational structure for the procurement.

### Section A: Company Identification

Fill in all fields about your company. Required fields are marked with an asterisk (*).

1. **Company name** (*) — Your company's full registered legal name.
2. **Street address, postal code, city, country** (*) — Your registered office address (not a PO Box).
3. **Website, email, phone** — Company website and main contact details. The email should be a monitored address.
4. **Contact person** — The person handling this procurement, including their name and direct contact details.
5. **VAT number / National ID** — Your company's VAT registration number and/or national business registry ID (e.g., CUI in Romania, HRB in Germany, SIRET in France).
6. **Is the company an SME?** — Answer Yes/No according to the EU definition: fewer than 250 employees AND annual turnover ≤ €50 million OR balance sheet total ≤ €43 million. Many tenders have SME-specific provisions.

### Section B: Authorized Representatives

Enter details of the person(s) legally authorized to represent the company in this procurement. Typically this is the CEO, managing director, or a person with specific power of attorney.

- Full name, date and place of birth
- Contact details (address, email, phone)
- Position/role in the company
- Additional info — mention specific powers of attorney or board resolutions

### Section C: Reliance on Other Entities' Capacities

If your company does not alone meet the selection criteria (e.g., minimum turnover, specific experience), you can rely on other entities. Answer **Yes** if you plan to use another company's capacities. If Yes, those entities must also submit a separate ESPD.

### Section D: Subcontracting

Declare whether you intend to subcontract any part of the contract. If Yes, list the proposed subcontractors. Note that some tenders require subcontractors to also provide their own ESPD.

## Part III: Exclusion Grounds

Part III is the most critical section for compliance. Here you declare that your company and its directors/representatives have **no disqualifying issues**. Getting this wrong — or failing to disclose relevant information — can result in exclusion and potentially a ban from future EU tenders.

![ESPD Part III exclusion grounds section](/media/cms/espd-exclusion.png)

### Section A: Criminal Convictions (Mandatory Grounds)

Based on Article 57(1) of Directive 2014/24/EU, you must declare whether the economic operator or any member of its administrative/management/supervisory body has been convicted of:

1. **Participation in a criminal organisation** — As defined in Article 2 of Council Framework Decision 2008/841/JHA.
2. **Corruption** — Including bribery of public officials (Article 3 of the Convention on the fight against corruption).
3. **Fraud** — Within the meaning of Article 1 of the Convention on the protection of EU financial interests.
4. **Terrorist offences** — As defined in Framework Decision 2002/475/JHA.
5. **Money laundering or terrorist financing** — As defined in Directive 2005/60/EC.
6. **Child labour or trafficking in human beings** — As defined in Directive 2011/36/EU.

For each criterion, answer **Yes** or **No**. If you answer Yes, additional fields appear:

- Date of conviction
- Reason/nature of the offence
- Who was convicted (individual or legal entity)
- Duration of the exclusion period
- Self-cleaning measures — Describe remedial actions taken (e.g., compensation paid, compliance programs implemented, personnel changes)

**💡 Self-cleaning is key:** Under Article 57(6), even with a conviction, you may still be eligible if you can demonstrate sufficient self-cleaning measures. Our tool guides you through documenting these properly.

### Section B: Tax and Social Security Obligations

Based on Article 57(2), declare whether your company has breached its obligations related to:

- **Payment of taxes** — Has the company fulfilled all tax obligations? If not, provide: the country concerned, the amount, how it was established (judicial decision or other means), and whether you've since fulfilled the obligations.
- **Payment of social security contributions** — Same structure as above. Common examples: unpaid health insurance, pension fund contributions, or unemployment insurance.

### Section C: Insolvency, Conflicts of Interest, and Professional Misconduct

This section covers 10 optional exclusion grounds under Article 57(4). Each is a Yes/No question:

- Environmental law obligations
- Social law obligations
- Labour law obligations
- Bankruptcy or insolvency proceedings
- Grave professional misconduct
- Agreements distorting competition
- Conflict of interest — This applies if persons within the contracting authority have a relationship with your company that could influence the award.
- Involvement in preparing the procedure — Did your company or an affiliated entity help prepare the procurement documents?
- Early termination of a prior public contract — Were you terminated from a previous public contract due to significant deficiencies?
- Guilty of misrepresentation — Have you withheld or misrepresented information in previous ESPD submissions?

### Section D: National Exclusion Grounds

Some EU countries have additional national-level exclusion grounds beyond the EU Directive. The contracting authority will specify these in the procurement documents. Declare any relevant national grounds here.

## Part IV: Selection Criteria

Part IV demonstrates that your company **meets the qualitative requirements** set by the contracting authority. These are the positive criteria — the minimum thresholds of capability and experience you must meet to be considered.

![ESPD Part IV selection criteria section](/media/cms/espd-selection.png)

### α: Global Indication (Shortcut)

Before filling in individual criteria, you can answer the global question: "Does the economic operator satisfy all selection criteria?" If you answer **Yes**, you're stating that your company meets everything — but you should still be prepared to provide specific evidence if requested. Use this shortcut only if you're confident.

### Section A: Suitability (Professional Qualifications)

- **Enrolled in a professional register** — e.g., Chamber of Commerce, trade registry. Name the register and provide evidence.
- **Enrolled in a trade register** — Separate from professional registers; this covers business registration.
- **Service-specific authorisation needed?** — For regulated services (e.g., engineering, security, transport).
- **Particular membership required?** — Some contracts require membership in specific professional bodies.

### Section B: Economic and Financial Standing

Based on Article 58(3) of the Directive. The contracting authority may set requirements such as:

- **General yearly turnover** — Your total annual revenue for a specified number of financial years (typically the last 3 years). Maximum threshold allowed: 2× the contract value.
- **Specific yearly turnover** — Revenue specifically in the business area covered by the contract.
- **Financial ratios** — e.g., current ratio > 1.0, debt-to-equity ratio, profitability margins as specified.
- **Professional risk indemnity insurance** — The insured amount. Common for consulting, engineering, and IT contracts.
- **Other economic requirements** — Any additional financial criteria stated in the procurement documents.

### Section C: Technical and Professional Ability

This is usually the most important selection section. Criteria include:

- **Past similar contracts/references** — Provide details of prior contracts of similar nature and value. Include: client name, contract value, date, and a description of what was delivered. Typically 3-5 references are required.
- **Technical staff and qualifications** — CVs and qualifications of key team members who will execute the contract.
- **Quality assurance standards** — ISO 9001, ISO 14001, or equivalent certifications.
- **Supply chain management** — For supply and works contracts: description of facilities, tools, and equipment available.
- **Educational and professional qualifications** — Of the service provider or its managerial staff.
- **Environmental management standards** — EMAS, ISO 14001, or national equivalents.

## Part V: Reduction of the Number of Qualified Candidates

Part V applies **only in restricted procedures**, competitive procedures with negotiation, competitive dialogue, and innovation partnerships — where the contracting authority shortlists candidates after the pre-qualification stage.

If applicable, declare that you meet the specific objective and non-discriminatory criteria or rules stated in the contract notice for reducing the number of candidates. The procurement documents will specify these criteria (e.g., "top 5 by turnover" or "highest reference scores").

## Part VI: Concluding Statements

Part VI is the **formal declaration**. By completing this section, you legally confirm that:

1. All information in Parts I through V is **accurate and truthful**
2. You can provide **supporting documents** upon request from the contracting authority
3. You consent to the contracting authority **accessing supporting documents directly** from national databases (where applicable)
4. You acknowledge that providing **false information** may lead to exclusion from this and future procurement procedures

**⚠️ Important:** In most EU countries, knowingly providing false declarations in the ESPD constitutes a criminal offence (fraud or forgery of public documents). Always ensure accuracy.

## Using the Import/Export Feature

Our ESPD Guide supports **Import and Export** of your form data as JSON. This means you can:

- **Save your progress** and continue later — no registration required
- **Reuse company data** across multiple tender applications — export once, import into each new ESPD
- **Share with colleagues** — send the JSON file to a teammate to review or complete
- **Print a clean copy** — use the Print function to generate a formatted PDF-ready version

## 10 Most Common ESPD Mistakes (and How to Avoid Them)

1. **Wrong procedure reference** — Always copy the OJS number and title exactly from the contract notice.
2. **Incomplete Part II** — Missing VAT number or national ID is a common grounds for request for clarification.
3. **Not disclosing past convictions** — If you answer No falsely and it's later discovered, you face exclusion + potential criminal charges.
4. **Ignoring self-cleaning** — If you have a past issue, document the remedial measures. Many contracting authorities accept them.
5. **Tax debts not declared** — Even small tax debts should be declared. Include evidence of payment arrangements.
6. **Using the global indication without specifics** — Part IV's α shortcut is convenient but risky. If you can't back it up with specifics, provide detailed answers instead.
7. **Not updating the ESPD per tender** — Each tender may have different selection criteria. Don't submit a generic ESPD.
8. **Missing subcontractor ESPDs** — If the tender requires it, each subcontractor needs their own ESPD.
9. **Outdated references** — Ensure your references/contracts are within the timeframes specified (usually last 3-5 years).
10. **Not signing/dating Part VI** — When printing, ensure the concluding statement is properly dated and signed by the authorized representative.

## Frequently Asked Questions

### Is the ESPD the same in every EU country?

The structure is standardized across the EU, but each country may add national exclusion grounds (Part III, Section D). Additionally, some countries use localized versions or integrate the ESPD into their e-procurement platforms (e.g., eCertis, SICAP, BKMS).

### Can I reuse the same ESPD for multiple tenders?

You can reuse your company information (Part II) and exclusion ground declarations (Part III), but **Part I must always match the specific tender** you're applying to, and Part IV should reflect the specific selection criteria. Our tool's Export/Import feature makes this easy — export a 'template' and adjust per tender.

### What happens if I make a mistake in the ESPD?

Contracting authorities can request clarifications or corrections of the ESPD under Article 56(3) of the Directive. However, *this is at their discretion* — they are not obligated to give you a chance to fix errors. It's always better to get it right the first time.

### Do I need to submit supporting documents with the ESPD?

No, the ESPD is **self-declaration only**. Supporting documents (certificates, financial statements, reference letters) are only requested from the **winning bidder** before the contract award. However, contracting authorities may request them from any bidder at any stage for verification.

### Is the electronic ESPD (e-ESPD) mandatory?

For above-threshold EU procurements, yes — since October 18, 2018, e-ESPD has been mandatory. For below-threshold or national procurements, it depends on national legislation. Our tool produces a structured format compatible with both electronic and printed submission.

## Start Filling Out Your ESPD Now

Ready to complete your ESPD? Open Tendersight's free [interactive ESPD Guide](/en/tools/espd-guide) and work through each section with built-in guidance. You can save your progress, export the completed form, and print it — all without creating an account.

For a more powerful procurement workflow — including automated ESPD pre-filling, AI-powered bid writing, and real-time tender matching — [explore Tendersight's platform](/en/pricing).


---

---
title: "How to Estimate Your Tender Win Rate: Data-Driven Guide for Procurement Bidders"
description: "What are your real chances of winning a public tender? This guide explores the factors that determine win rates in EU procurement and shows you how to use our free Win Rate Estimator to assess your competitive position."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
published: 2026-05-12T12:00:00.000Z
canonical_url: https://tendersight.ai/en/blog/win-rate-estimator-tutorial
md_url: https://tendersight.ai/en/blog/win-rate-estimator-tutorial.md
last_updated: 2026-05-12T15:21:23.307Z
---

# How to Estimate Your Tender Win Rate: Data-Driven Guide for Procurement Bidders

What are your real chances of winning a public tender? The answer depends on a combination of factors — your company's experience, the competition level, the contract type, and how well your profile matches the requirements. Without data, most companies either overestimate (wasting resources on unwinnable bids) or underestimate (missing opportunities they could win).

This guide explains the key factors that drive tender win rates and shows you how to use Tendersight's free [Win Rate Estimator](/en/tools/win-rate-estimator) to get a data-driven probability estimate for your next bid.

![Win Rate Estimator overview](/media/cms/win-rate-overview.png)

## EU Public Procurement Win Rates: What the Data Shows

According to European Commission data and academic studies of EU procurement outcomes:

- The average win rate across all EU public tenders is approximately **25-33%** for multi-bidder procedures.
- Single-bidder procedures (which account for ~30% of EU tenders) have, by definition, a **100% win rate** — but these are often indicative of limited competition.
- Win rates vary dramatically by sector: IT services (~20%), construction (~30%), medical supplies (~35%).
- Experienced bidders (20+ completed contracts) typically achieve **2-3x higher win rates** than first-time bidders.
- Companies using AI-powered bid tools report **30-50% improvement** in win rates due to better tender selection and proposal quality.

## How the Win Rate Estimator Works

The estimator uses a weighted scoring model based on the factors that research shows most strongly predict tender outcomes. Enter your company profile and tender details to get an instant probability estimate.

![Win Rate Estimator input form](/media/cms/win-rate-form.png)

### Factor 1: Public Tender Experience

Your track record in EU procurement:

- **No experience** — First-time bidders face the steepest learning curve. Expect a lower baseline win rate.
- **1-5 bids** — You understand the process but are still building references. Focus on smaller, less competitive tenders.
- **6-20 bids** — Experienced bidder. You have references, know the documentation requirements, and can write compelling proposals.
- **20+ bids** — Highly experienced. You have a proven track record and strong reference portfolio. Highest baseline win rate.

### Factor 2: Annual Revenue

Revenue serves as a proxy for financial capacity — one of the key selection criteria (ESPD Part IV, Section B). Contracting authorities often set minimum turnover thresholds at 1-2x the annual contract value. Higher revenue also indicates organizational maturity and resource availability.

### Factor 3: Tender Type

Different tender types have different competitive dynamics:

- **Supplies** — Typically most competitive (more potential bidders), evaluated heavily on price.
- **Services** — Moderate competition. Quality/methodology scoring gives experienced bidders an edge.
- **Works** — Least competitive (high barriers to entry). Technical capability and past project references are decisive.

### Factor 4: Relevant Certifications

ISO certifications, industry-specific accreditations, and security clearances significantly impact eligibility and scoring. Many tenders require or award extra points for ISO 9001 (quality management), ISO 14001 (environmental management), ISO 27001 (information security), or sector-specific certifications.

### Factor 5: Competition Level

The number of expected bidders directly affects your probability. A tender with 2-3 bidders gives you a 33-50% base probability; one with 10+ bidders drops it to ~10%. The estimator adjusts based on your selection of competition level.

## Understanding Your Results

The estimator shows two figures:

- **Your Estimated Win Rate** — Based on the factors you entered. Displayed as a percentage with a visual gauge.
- **With Tendersight AI** — A projected improved win rate if you use Tendersight's AI-powered platform for tender selection, bid preparation, and ESPD management. Based on aggregate improvement data from Tendersight users.

![Win Rate Estimator results](/media/cms/win-rate-details.png)

## 7 Strategies to Improve Your Win Rate

1. **Be selective** — Use the [Bid Cost Calculator](/en/tools/bid-cost-calculator) to only pursue tenders where the expected value is positive. Quality over quantity.
2. **Build your reference portfolio strategically** — Win a few smaller tenders first to build references, then use those to pursue larger contracts.
3. **Invest in certifications** — ISO 9001 and ISO 14001 are the most commonly requested. They can be the difference between qualifying and being excluded.
4. **Write to the evaluation criteria** — Read the scoring methodology carefully. Structure your proposal to explicitly address each scored element.
5. **Use AI tools for proposal preparation** — AI can help draft compliant, high-quality responses faster, leaving more time for strategy and review.
6. **Monitor tenders proactively** — The best opportunities go to companies that find them early and have maximum preparation time. Set up CPV-based alerts on [relevant CPV codes](/en/tools/cpv-explorer).
7. **Consider consortia** — For tenders where you don't meet requirements alone, partnering with complementary companies can dramatically improve eligibility and win probability.

## Estimate Your Win Rate Now

Open Tendersight's free [Win Rate Estimator](/en/tools/win-rate-estimator) and enter your company profile. In seconds, you'll get a data-driven estimate of your tender win probability — and actionable insights on how to improve it.

Ready for the full advantage? [Explore Tendersight's AI platform](/en/pricing) and join companies that are winning more tenders with less effort.


---

---
title: "AI in Public Procurement: How Technology Is Transforming Tender Management"
description: "According to AI at Wharton, 94% of procurement executives use generative AI weekly. Learn what AI actually does in public procurement, what's overhyped, and how it levels the playing field for SMEs."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/ai-in-public-procurement-technology-transforming-tender-management
md_url: https://tendersight.ai/en/blog/ai-in-public-procurement-technology-transforming-tender-management.md
last_updated: 2026-05-12T07:12:49.245Z
---

# AI in Public Procurement: How Technology Is Transforming Tender Management

Public procurement is one of the last major industries to be touched by artificial intelligence. While financial services, healthcare, and logistics have been using AI for years, the €2 trillion EU procurement market has largely relied on manual processes: reading tender documents by hand, searching portals one by one, and preparing bids in Word documents.

That's changing fast. According to research by AI at Wharton (*Growing Up: Navigating Gen AI's Early Years*), 94% of purchasing and procurement executives reported using generative AI at least weekly in 2024 — up 44 percentage points from 2023. And the EU itself is actively promoting e-procurement and digital transformation of public buying.

Here's what AI is actually changing in public procurement, what works today, what's overhyped, and what it means for companies bidding on tenders.

## What AI Actually Does in Procurement Today

Let's separate reality from marketing. AI in procurement isn't one thing — it's a set of capabilities applied to different stages of the procurement lifecycle.

### Tender Discovery and Matching

**The problem:** Tens of thousands of tenders are published daily across hundreds of portals, in dozens of languages, using different classification systems. Finding the right opportunities is like searching for needles in a haystack — if the haystack was scattered across 27 countries.

**What AI does:** Natural language processing (NLP) and machine learning match tenders to your company profile based on more than just CPV codes and keywords. AI systems can understand the actual requirements described in a tender and compare them against your product catalog, certifications, past experience, and geographic capabilities.

**The result:** Instead of setting up 50 keyword alerts and drowning in irrelevant results, you get a curated list of opportunities actually relevant to your business. Platforms like Tendersight use AI to aggregate tenders from multiple sources and score them by relevance.

### Document Analysis and Requirement Extraction

**The problem:** A single tender dossier can be 200+ pages across multiple documents. Extracting all requirements — mandatory qualifications, evaluation criteria, submission formats, deadlines — takes hours of careful reading. Miss one requirement buried on page 137, and you're disqualified.

**What AI does:** Large language models can parse tender documents and extract structured information: every requirement, every deadline, every mandatory document. They can create compliance matrices automatically and flag requirements you might not meet.

**The result:** What used to take 4-8 hours of analyst time can be done in minutes. Not perfectly — AI still makes errors on complex or ambiguous requirements — but as a first pass, it saves enormous time and catches things humans miss.

### Bid Preparation Assistance

**The problem:** Writing a tender response requires combining technical content, compliance evidence, past project references, and pricing into a coherent proposal that addresses every requirement in the exact order the tender specifies.

**What AI does:** AI can draft response sections based on your company's knowledge base (previous bids, product documentation, case studies), following the structure required by the tender. It can suggest which past projects to reference, adapt standard content to the specific requirements, and ensure consistency across the proposal.

**What AI cannot do (yet):** Write a winning bid from scratch. The strategic decisions — pricing, team composition, solution design, what to emphasize — still require human judgment and domain expertise.

### Market Intelligence and Predictive Analytics

**The problem:** Should you bid on this tender? What's the likely competition? What price will win? These are strategic questions companies historically answered based on gut feeling and limited data.

**What AI does:** By analyzing historical procurement data (past awards, winning prices, incumbent patterns, rebid rates), AI can estimate competitive dynamics. Which companies typically bid on this type of contract? What's the historical winning price range? Is the incumbent likely to retain the contract?

**The result:** Better go/no-go decisions. Instead of bidding on everything and winning 5%, you can focus on tenders where your probability of winning is highest.

## What's Overhyped

### "AI Will Write Your Bids For You"

Some vendors claim their AI can generate complete, submission-ready tender responses. In reality, AI-generated bids are immediately obvious to experienced evaluators. They're generic, they miss nuances specific to the opportunity, and they don't reflect the unique value your company brings.

AI is a powerful **drafting assistant**, not a replacement for experienced bid writers.

### "AI Will Replace Procurement Officers"

On the buyer side, there's similar hype. AI can help contracting authorities write better specifications, evaluate bids more consistently, and detect bid rigging. But the decision to award a public contract carries legal, political, and social implications that require human judgment and accountability.

### "Fully Automated Bidding"

The idea that you can set up an AI system and it will find, bid on, and win tenders autonomously is fantasy. Public procurement is too varied, too document-heavy, and too legally consequential for full automation. The right model is human-AI collaboration, where AI handles the repetitive, data-heavy tasks and humans make the strategic decisions.

## How AI Changes the Game for SMEs

Here's where things get interesting. Historically, large companies had a massive advantage in public procurement. They had dedicated bid teams, extensive reference projects, and the resources to monitor hundreds of portals across multiple countries.

AI levels the playing field in several ways:

**Monitoring at scale.** A 5-person company can now monitor tenders across all 27 EU countries as effectively as a company with dedicated tender scouts in each market.

**Faster document analysis.** Reading and understanding a 200-page tender dossier no longer requires a full-time analyst. An SME team member can use AI to extract requirements in minutes, then focus human time on strategic decisions.

**Better go/no-go decisions.** With AI-driven market intelligence, SMEs can focus their limited bid resources on opportunities where they have the best chance of winning, rather than spreading themselves thin.

**Cross-border access.** AI translation and multilingual tender matching make it feasible for SMEs to bid in countries where they don't speak the language — something that was practically impossible before.

## The EU's Push for Digital Procurement

The European Union isn't just a passive observer — it's actively pushing for digital transformation in public procurement:

**eForms:** Since October 2023, all above-threshold contract notices on TED must use the new eForms standard. This structured data format makes it much easier for AI systems to parse and analyze tender information.

**Once-Only Principle:** The EU is working toward a system where companies only need to submit their qualification documents once, with data shared across all EU procurement systems automatically.

**Open Data:** TED data is available as open data, enabling anyone to build analytics and AI tools on top of it. This has fueled a wave of procurement tech startups.

**EU AI Act:** The recently adopted AI Act has specific implications for public procurement. While AI can be used in procurement, high-risk applications (like automated decision-making in contract awards) face additional requirements for transparency and human oversight.

## What This Means for Your Business

### If You're Not Using AI Yet

Start with tender monitoring. This is the lowest-risk, highest-return application of AI in procurement. A platform like Tendersight can aggregate tenders from multiple sources and use AI to match them to your business, saving hours of manual searching.

### If You're Already Monitoring Tenders

The next step is document analysis. Use AI to extract requirements from tender dossiers, create compliance matrices, and identify potential deal-breakers early. This reduces the time from "found a tender" to "decided to bid" from days to hours.

### If You're Preparing Bids

Use AI as a drafting assistant. Feed it your previous bids, product documentation, and the current tender requirements. Let it create first drafts of standard sections (company profile, methodology descriptions, reference projects). Then invest your expert time in the sections that require strategic thinking and differentiation.

## What's Coming Next

**Predictive procurement:** AI systems that predict upcoming tenders before they're published, based on budget cycles, expiring contracts, and policy announcements.

**Automated compliance:** Real-time verification of your company's qualification against tender requirements, flagging gaps before you waste time on bids you can't win.

**Bid analytics:** Post-submission analysis of why you won or lost, with actionable recommendations for improvement.

**Supply chain integration:** AI that connects procurement data with supply chain management, automatically identifying public sector demand that matches your production capacity.

The companies that will dominate public procurement in the next decade aren't necessarily the biggest — they're the ones that adopt these tools earliest and learn to use them effectively. The technology is available now. The question is whether you'll use it or compete against those who do.


---

---
title: "10 Common Mistakes That Get Your Tender Bid Disqualified"
description: "Procedural errors are one of the top reasons tender bids get eliminated before evaluation. Learn the 10 most common mistakes and how to prevent each one."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/common-mistakes-tender-bid-disqualified
md_url: https://tendersight.ai/en/blog/common-mistakes-tender-bid-disqualified.md
last_updated: 2026-05-12T07:12:37.473Z
---

# 10 Common Mistakes That Get Your Tender Bid Disqualified

You spent weeks preparing your tender bid. The pricing was competitive. Your solution was solid. Then you get the notification: **disqualified.** Not rejected on merit — disqualified on a technicality, before the evaluation committee even looked at your proposal.

It happens far more often than you'd think. In competitive procurement, procedural errors are one of the most common reasons bids get eliminated — before evaluators even look at your solution. Not because the company wasn't qualified, but because someone missed a checkbox, forgot a signature, or submitted three minutes late.

Here are the ten most common reasons tenders get disqualified — and exactly how to prevent each one.

## 1. Late Submission

**The rule is absolute:** if the deadline says 14:00 CET on March 15th, your submission must be received by 14:00 CET on March 15th. Not 14:01. Not 14:00:30. Most electronic procurement portals (TED, SEAP, national platforms) will physically lock you out at the exact deadline.

**Why it happens:** Companies underestimate upload times for large files, or they hit a last-minute technical issue with the procurement portal.

**How to avoid it:** Submit at least 24 hours before the deadline. Yes, 24 hours. Treat the real deadline as "the day before." If something goes wrong, you still have time to fix it.

## 2. Missing Mandatory Documents

Every tender notice includes a list of required documents. Miss even one, and you're out. Common documents that get forgotten:

- Tax clearance certificates
- Company registration extracts
- Financial statements for the required number of years
- Professional liability insurance certificates
- Signed declarations of non-exclusion (no bankruptcy, no fraud, no tax evasion)
- ESPD (European Single Procurement Document) — often required for EU-level tenders

**Why it happens:** The document list is buried in page 47 of a 200-page tender dossier, or a sub-requirement is mentioned in a different section than the main checklist.

**How to avoid it:** Create a master checklist from the tender documents. Read the full dossier, not just the summary. Cross-reference requirements mentioned in different sections. Have a second person verify the checklist before submission.

## 3. Incorrect Submission Format

The tender specifies PDF format, you submit DOCX. They ask for two separate envelopes (technical and financial), you combine them. They require a specific folder structure, you organize files differently. Any of these can mean instant disqualification.

**Why it happens:** Formatting instructions are often scattered across multiple documents, and each contracting authority has different preferences.

**How to avoid it:** Create a submission template that exactly mirrors the required structure. Name files exactly as instructed. If they say "Envelope 1 — Technical Offer" and "Envelope 2 — Financial Offer," use those exact names.

## 4. Unsigned or Improperly Signed Documents

In public procurement, signatures aren't just a formality — they're a legal requirement. An unsigned tender declaration, a missing electronic signature, or a signature from someone who doesn't have the authority to sign can all invalidate your bid.

**Why it happens:** The person who needs to sign is traveling, on leave, or the electronic signature tool malfunctions at the last minute.

**How to avoid it:** Identify all documents requiring signatures at the start of the process. Ensure the authorized signatory is available throughout the submission period. Have a backup signatory authorized in advance. Test your electronic signature well before the deadline.

## 5. Not Meeting Minimum Qualification Criteria

Many tenders have hard minimum requirements: minimum annual turnover, minimum number of similar contracts completed, specific certifications (ISO 9001, ISO 27001, etc.), minimum team size, or minimum years of experience.

If you don't meet even one mandatory criterion, your bid won't be evaluated — regardless of how good your solution is.

**Why it happens:** Companies misread the requirements, assume "similar" is good enough, or hope the contracting authority will make an exception. They won't.

**How to avoid it:** Before investing time in a bid, do a hard go/no-go analysis. Map every mandatory requirement against your actual qualifications. If you don't meet a criterion, don't bid — unless you can form a consortium or use subcontractors to fill the gap (and the tender allows this).

## 6. Pricing Errors and Abnormally Low Bids

An arithmetic error in your pricing schedule can disqualify you. Equally dangerous: pricing so low that the contracting authority flags it as "abnormally low." Under EU procurement rules, they're required to investigate abnormally low tenders and can reject them if you can't justify the price.

**Why it happens:** Pricing is done under time pressure, formulas in spreadsheets have errors, or companies deliberately underbid without understanding the consequences.

**How to avoid it:** Have pricing reviewed by at least two people independently. Check all formulas and cross-references. If your price is significantly below market rate, prepare a justification document proactively.

## 7. Failure to Respond to All Requirements

If the tender asks 15 questions, you need 15 answers. If the terms of reference have 40 requirements, your proposal must address all 40. Leaving even one blank or unanswered is grounds for exclusion.

**Why it happens:** Requirements are scattered across multiple documents. Some are phrased as statements rather than questions, making them easy to miss.

**How to avoid it:** Create a compliance matrix — a spreadsheet that lists every requirement from the tender documents alongside where in your proposal you address it. This is standard practice for experienced bidders and it's the single most useful tool you can create.

## 8. Conflicts of Interest

If your company (or a key person in your team) has a relationship with the contracting authority that could influence the award, you must declare it. Failing to declare — or being found to have — a conflict of interest can disqualify you and potentially bar you from future tenders.

**Why it happens:** Companies don't always realize what constitutes a conflict. A former employee of the contracting authority on your team, a joint venture with the incumbent contractor, or a family relationship with someone on the evaluation committee all count.

**How to avoid it:** Conduct an internal conflict check before bidding. Declare anything that could be perceived as a conflict — it's always better to declare and be cleared than to hide and be disqualified.

## 9. Not Asking Questions During the Clarification Period

This isn't a direct disqualification reason, but it leads to many of the above errors. Every tender has a clarification period where you can ask the contracting authority questions. If something is ambiguous, ask. The answers are usually published to all bidders.

**Why it happens:** Companies either don't know about the Q&A period, think their questions will seem "stupid," or run out of time.

**How to avoid it:** As soon as you decide to bid, read the tender documents thoroughly and compile questions. Submit them early in the clarification period — don't wait until the last day.

## 10. Ignoring Amendments and Addenda

Contracting authorities frequently modify tender documents after publication. They extend deadlines, change requirements, add documents, or correct errors. If you don't incorporate these changes into your bid, you're responding to outdated requirements.

**Why it happens:** Companies download the tender documents once and start working without checking for updates. On some portals, amendment notifications are easy to miss.

**How to avoid it:** Set up alerts for the specific tender on the procurement portal. Check for amendments every few days. On the day of submission, do a final check for any last-minute changes.

---

## The Meta-Lesson: Process Beats Talent

The companies that consistently win public tenders aren't necessarily the ones with the best products or lowest prices. They're the ones with the best **processes.** They have checklists, compliance matrices, internal review gates, and standardized workflows that catch errors before submission.

If you're losing tenders to disqualification rather than merit, the fix isn't to work harder on your next proposal — it's to fix your submission process.

**Tools like Tendersight help with the front end of this process** — finding relevant tenders, tracking deadlines, and monitoring amendments across multiple portals and countries. But the back end — the actual bid preparation and quality control — requires internal discipline.

Start with a checklist. Every tender, every time. It's not glamorous, but it's the difference between "disqualified" and "under evaluation."


---

---
title: "EU Procurement Thresholds 2026: Complete Reference Guide"
description: "EU procurement rules apply only above specific contract values. Learn the current thresholds for central government, sub-central authorities, and utilities — and what changes when they're exceeded."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/eu-procurement-thresholds-2024-2025-complete-reference
md_url: https://tendersight.ai/en/blog/eu-procurement-thresholds-2024-2025-complete-reference.md
last_updated: 2026-05-12T07:12:45.571Z
---

# EU Procurement Thresholds 2026: Complete Reference Guide

EU procurement rules don't apply to every public purchase. They kick in only when a contract exceeds a specific value — the **procurement threshold.** Below that threshold, national rules apply. Above it, the full EU procurement directives govern the process: mandatory publication on TED, minimum timelines, specific procedures, and cross-border access for all EU companies.

Understanding these thresholds is essential. They determine where your tender gets published, which procedures the contracting authority must follow, and what rights you have as a bidder. Here's the complete breakdown for the 2024-2025 period.

## Current EU Procurement Thresholds (2024-2025)

The European Commission revises thresholds every two years to align with the WTO Government Procurement Agreement (GPA). The current thresholds apply from January 1, 2024 through December 31, 2025.

### Classic Directive (2014/24/EU) — Public Sector

This covers most public contracts awarded by government bodies.

**Central Government Authorities** (ministries, central agencies):

- Supplies and services: **€143,000**
- Construction works: **€5,538,000**

**Sub-Central Government Authorities** (municipalities, regional governments, hospitals, universities):

- Supplies and services: **€221,000**
- Construction works: **€5,538,000**

### Utilities Directive (2014/25/EU) — Water, Energy, Transport, Postal

Companies operating in these sectors have higher thresholds:

- Supplies and services: **€443,000**
- Construction works: **€5,538,000**

### Concessions Directive (2014/23/EU)

- All concession contracts: **€5,538,000**

### Defense and Security Directive (2009/81/EC)

- Supplies and services: **€443,000**
- Construction works: **€5,538,000**

## How Thresholds Are Calculated

**The estimated value is calculated net of VAT** and includes the total value of the contract over its full duration, including all options, renewals, and lots.

### Key Rules for Calculation

**Framework agreements and dynamic purchasing systems:** The threshold is based on the maximum estimated value of all contracts envisaged for the total term of the agreement.

**Lots:** When a contract is divided into lots, the values of all lots must be added together. If the total exceeds the threshold, EU rules apply to each lot — with some exceptions. Under the Classic Directive, you can exempt individual lots from EU procedures if:

- For supplies/services: the lot value is under €80,000 AND the total value of exempted lots doesn't exceed 20% of the total contract value
- For works: the lot value is under €1,000,000 AND exempted lots don't exceed 20% of total value

**Regular purchases:** If a contracting authority regularly buys the same type of supplies or services, the threshold is based on the total value over the previous 12 months (or the expected total for the next 12 months).

**No artificial splitting.** The rules explicitly prohibit splitting a procurement into smaller contracts to stay below the threshold. This is one of the most common infringements flagged by EU auditors.

## What Happens Below the Threshold?

Contracts below EU thresholds are governed by **national procurement rules**, which vary significantly across member states. Some countries have very low national thresholds (requiring formal procedures even for small purchases), while others are more flexible.

### Examples of National Thresholds

**Romania:** Direct purchases allowed up to approximately €30,000 for services/supplies. Above that, SEAP procedures required but below EU thresholds, simplified procedures may apply.

**Germany:** Varies by federal state (Bundesland). Generally, direct purchases up to €1,000-€5,000, simplified procedures up to national thresholds which vary.

**France:** Below €40,000, simplified purchasing. Between €40,000 and EU thresholds, adapted procedures with less formal requirements.

**The Netherlands:** National rules require a degree of competition even below EU thresholds, with various procedures depending on the value.

Even below EU thresholds, the fundamental principles of EU law still apply: **equal treatment, non-discrimination, transparency, and proportionality.** A contracting authority can't favor a local company over a company from another EU member state, even for small contracts.

## What Changes When EU Thresholds Are Exceeded

When a contract crosses the EU threshold, several things happen:

### Mandatory Publication on TED

The contract notice must be published in the Official Journal of the EU (via TED). This gives it pan-European visibility and ensures companies from all member states can see it.

### Minimum Time Limits

The contracting authority must allow minimum time for companies to prepare and submit bids:

- **Open procedure:** 35 days minimum (can be reduced to 15 days if a prior information notice was published)
- **Restricted procedure:** 30 days to request participation, then 30 days for invited candidates to submit bids
- **Accelerated procedures:** Possible in cases of urgency, with reduced timelines (15 days for open, 10 days for restricted)

### Specific Procedures Required

The contracting authority must use one of the defined EU procurement procedures (open, restricted, competitive dialogue, innovation partnership, etc.). Informal or direct purchasing is no longer allowed.

### ESPD and Self-Declaration

For above-threshold contracts, companies can use the European Single Procurement Document to self-declare their qualifications. This standardized form works across all EU countries, simplifying cross-border bidding.

### Standstill Period

After the award decision but before signing the contract, there must be a minimum standstill period (typically 10-15 days) during which unsuccessful bidders can challenge the decision.

### Review and Remedies

EU law guarantees effective review procedures. If you believe the contracting authority violated procurement rules, you have the right to challenge the decision before a national review body.

## Upcoming Changes: The 2026 Threshold Revision

The European Commission will publish revised thresholds for the 2026-2027 period, typically in November/December 2025. Changes are usually small adjustments (±5%) based on exchange rate fluctuations between the euro and the SDR (Special Drawing Rights) used in the WTO GPA.

**Practical impact:** A small threshold increase means some contracts that previously required full EU procedures might fall just below the new threshold. Conversely, a decrease means more contracts come under EU rules.

## Strategic Implications for Your Business

### If You're a Small or Medium Enterprise

Below-threshold contracts are often more accessible: shorter timelines, simpler procedures, less documentation. But they're harder to find because they're scattered across national portals.

**Strategy:** Monitor both TED (for above-threshold opportunities) and your key national portals (for below-threshold ones). Platforms like Tendersight aggregate both, saving you the hassle of checking multiple sources.

### If You're Looking to Enter New Markets

Focus on above-threshold contracts first. They're published on TED, accessible to all EU companies, and the rules are standardized across countries. This makes cross-border bidding more predictable.

### If You're Bidding Across Multiple Countries

The EU threshold rules are identical across all member states, but national rules below the threshold vary significantly. Invest time in understanding the national rules of your target markets — or use a platform that pre-filters opportunities regardless of which portal they're published on.

## Key Takeaways

**Know the thresholds for your buyer type.** Central government (€143,000), sub-central (€221,000), and utilities (€443,000) have different limits for supplies and services.

**Calculate correctly.** Include the full contract duration, all lots, and all options in the estimated value. Net of VAT.

**Below-threshold ≠ unregulated.** National rules still apply, and EU principles of fairness and non-discrimination are always in effect.

**Threshold changes are incremental.** Don't expect dramatic shifts. The system is designed for stability.

**Monitor both above and below threshold.** The best tender pipeline covers opportunities at all levels, from small direct purchases to major EU-wide contracts.


---

---
title: "How to Find EU Public Tenders: Complete Guide for Businesses"
description: "The EU spends over €2 trillion annually on public procurement. Learn where tenders are published, how to search effectively, and how to build a sustainable tender pipeline for your business."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/how-to-find-eu-public-tenders-complete-guide
md_url: https://tendersight.ai/en/blog/how-to-find-eu-public-tenders-complete-guide.md
last_updated: 2026-05-12T07:12:41.515Z
---

# How to Find EU Public Tenders: Complete Guide for Businesses

The European Union spends over €2 trillion annually on public procurement — roughly 14% of GDP (European Court of Auditors, *Special Report 28/2023*). That's contracts for everything from IT systems and medical equipment to road construction and consulting services. For businesses of any size, public tenders represent a massive, stable, and recession-resistant revenue stream.

But finding the right tenders is surprisingly difficult. Opportunities are scattered across dozens of portals, published in different languages, and classified under systems most companies have never heard of. This guide shows you exactly where to look, what to look for, and how to set up a system that brings relevant tenders to you instead of the other way around.

## Where EU Public Tenders Are Published

There's no single place where all European public tenders appear. Instead, tenders are published across a hierarchy of portals depending on their value, country, and type.

### TED (Tenders Electronic Daily)

**What it is:** The official EU procurement portal, managed by the Publications Office of the European Union. All public contracts above EU thresholds must be published here.

**What you'll find:** High-value contracts from all 27 EU member states plus EEA countries (Norway, Iceland, Liechtenstein) and some candidate countries. These are typically contracts worth €140,000+ for supplies/services or €5.4 million+ for construction.

**The reality:** TED publishes over 700,000 notices per year. The interface is functional but not user-friendly. Search is basic, filtering is clunky, and there are no smart alerts. It's a database, not a business tool.

**Website:** ted.europa.eu

### National Procurement Portals

Every EU country has its own e-procurement platform where tenders below EU thresholds (and sometimes above) are published. Here are the major ones:

- **Romania:** SEAP (e-licitatie.ro) — all public procurement in Romania
- **Germany:** Vergabeplattformen (fragmented across federal/state: bund.de, various Bundesländer portals)
- **France:** BOAMP (boamp.fr) + JOUE + marchés publics portals
- **Italy:** ANAC / Simog / various regional platforms
- **Spain:** Plataforma de Contratación del Sector Público (contrataciondelestado.es)
- **Poland:** Biuletyn Zamówień Publicznych (bzp.uzp.gov.pl)
- **Netherlands:** TenderNed (tenderned.nl)
- **Czech Republic:** Věstník veřejných zakázek (vvz.nipez.cz)
- **Belgium:** e-Procurement (publicprocurement.be)
- **Portugal:** BASE (base.gov.pt)

**The problem:** Each portal has its own interface, language, classification system, and alert mechanism. If you're looking for opportunities across multiple countries, you'd need to check 10+ portals daily.

### Sector-Specific Portals

Some industries have their own procurement channels:

- **NATO / Defense:** NATO NSPA, EDA procurement
- **UN agencies:** UNGM (United Nations Global Marketplace)
- **World Bank / Development banks:** Various project procurement portals
- **Utilities (water, energy, transport):** Often have their own procurement procedures

## Understanding the Types of Procurement Procedures

Not all tenders work the same way. The procedure type determines who can bid and how:

### Open Procedure

**The most common type.** Anyone can submit a bid. No pre-qualification required. You see the tender, you prepare your offer, you submit it. Simple.

### Restricted Procedure

A two-stage process. First, you submit an expression of interest and qualification documents. The contracting authority shortlists candidates (usually 5-20), and only shortlisted companies can submit full bids.

### Competitive Dialogue

Used for complex contracts where the contracting authority can't define exactly what they need. Selected companies enter a dialogue phase to help shape the solution, then submit final bids.

### Negotiated Procedure

The contracting authority invites specific companies to negotiate. Usually limited to situations with very few potential suppliers or after a failed open/restricted procedure.

### Innovation Partnership

A newer procedure designed for procuring innovative solutions that don't exist yet. Companies are selected as partners to develop the solution, with the possibility of purchasing it without a new tender.

## How to Search Effectively

### CPV Codes Are Your Best Friend

Every EU tender is classified using CPV (Common Procurement Vocabulary) codes. These standardized codes work across all countries and languages. Instead of searching for "software" in 24 languages, you search for CPV code 48000000-8.

**Tip:** Don't just use one code. Map your full product/service portfolio to all relevant CPV codes. A cybersecurity company might track codes under 48000000 (software), 72000000 (IT services), and 35000000 (security equipment).

### Filter by Geography Strategically

Don't limit yourself to your home country. EU procurement rules explicitly encourage cross-border bidding, and many large contracts specifically require or welcome offers from other member states.

**Start with countries where:**

- You already have clients or partners
- You speak the language (or the tender is published in English)
- The market values your specific expertise
- Contract values match your capacity

### Set Up Alerts, Don't Browse

Manual browsing doesn't scale. Whether you use TED's basic alert system, a national portal's notifications, or a platform like Tendersight, set up automated alerts based on:

- Your CPV codes
- Target countries
- Contract value ranges
- Specific contracting authority types (central government, municipalities, utilities, hospitals, etc.)
- Keywords in tender titles

The goal is a daily email or notification with 5-15 relevant opportunities, not hundreds of irrelevant ones.

## Evaluating Whether a Tender Is Right for You

Finding tenders is step one. The harder skill is quickly deciding which ones deserve your time. Here's a practical framework:

### The 5-Minute Go/No-Go Check

1. **Do you meet ALL mandatory requirements?** (certifications, turnover, experience, team size) — If not, stop here.
2. **Is the deadline realistic?** Can you prepare a quality bid in the time remaining?
3. **Is the contract value worth your effort?** Factor in bid preparation costs — staff time, translations, certifications — relative to the contract value and your win probability.
4. **Do you understand the evaluation criteria?** Is it lowest price, or best value? If it's 70% price / 30% quality, you need to be very competitive on price.
5. **Is there an incumbent?** For service contracts, the current provider has a massive advantage. Can you genuinely compete?

If the answer to any of these is unfavorable, move on. Better to submit 5 excellent bids than 20 mediocre ones.

## Building a Sustainable Tender Pipeline

Finding one tender and bidding reactively isn't a strategy. Building a pipeline means:

### Week 1-2: Set Up Your Monitoring System

- Identify your CPV codes (aim for 10-20 relevant codes)
- Choose your target countries (start with 2-3)
- Set up alerts on relevant portals or a platform like Tendersight
- Create a shared tracking spreadsheet or tool for your team

### Ongoing: Daily Triage (15-30 minutes/day)

- Review new alerts
- Apply the 5-minute go/no-go check
- Add qualified opportunities to your pipeline
- Track deadlines and clarification periods

### Monthly: Review and Optimize

- How many tenders did you identify? Bid on? Win?
- Which CPV codes produce the most relevant results?
- Which countries offer the best opportunities for your company?
- Adjust your filters and strategy accordingly

## Cross-Border Bidding: What You Need to Know

EU law guarantees your right to bid on public tenders in any member state. In practice, there are still challenges:

**Language:** Bid documents are usually required in the national language. Budget for translation.

**Local presence:** Some contracts require local offices or teams. Consider partnering with a local company.

**ESPD:** The European Single Procurement Document simplifies cross-border qualification. Learn how to use it — it's the same form across all EU countries.

**Payment terms:** Public authorities typically pay within 30-60 days, but this varies by country. Factor this into your financial planning.

**Legal framework:** Each country has its own transposition of EU procurement directives. Details on review procedures, standing, and deadlines vary.

## The Opportunity Is Real — But Only If You Show Up

€2 trillion is spent every year. Yet most companies never bid on a public tender because they think the process is too complex, too bureaucratic, or designed for large corporations. The reality is different:

**SMEs win the majority of EU public contracts by number.** According to the European Commission's analysis of above-threshold procurement, SMEs won approximately 45% of contracts by number in recent years. The EU actively encourages splitting contracts into lots to make them accessible, and many contracts are specifically designed for smaller companies.

**Competition is lower than you think.** According to the European Court of Auditors (*Special Report 28/2023*), the average number of bidders per EU tender was 3.2 in 2021 — and 42% of contracts received only a single bid.

**Revenue is predictable.** Public contracts are typically 1-4 years with clear payment terms. No "we'll get back to you" — there's a legal obligation to pay.

The companies that win consistently aren't necessarily bigger or better — they're the ones who **show up consistently.** They monitor opportunities, bid strategically, and treat public procurement as a real revenue channel, not an afterthought.

Start by finding the tenders that match your business. The rest follows from there.


---

---
title: "How to build a public procurement tender pipeline: from alert to bid (repeatable process)"
description: "A real pipeline for public tenders: how you move from alert to bid with fast triage, product + datasheet mapping, a compliance matrix, and error-free submission."
locale: en
type: blog
category: how-to
author: "Mihaly Tordai"
canonical_url: https://tendersight.ai/en/blog/pipeline-licitatii-publice-alerta-la-oferta
md_url: https://tendersight.ai/en/blog/pipeline-licitatii-publice-alerta-la-oferta.md
last_updated: 2026-01-02T11:24:13.233Z
---

# How to build a public procurement tender pipeline: from alert to bid (repeatable process)

Everyone says public tenders are about the bid: documents, price, compliance. In reality, most companies lose before they even get to the bid. They lose in monitoring (they don’t see it in time), they lose in triage (they go into tenders that don’t make sense), they lose in documentation (they miss disqualifying requirements), and they lose in product mapping (they can’t prove the requested parameters, even though they have them).  
That’s why a tender pipeline isn’t a “nice to have”. It’s the difference between “we submit 2–3 bids when we have time” and “we have a constant channel that brings contracts”.  
A good pipeline isn’t a list of steps. It’s a repeatable process with two characteristics:  
decisions are fast and standardized, not emotional;  
invisible work is aggressively reduced (monitoring, reading documents, extracting requirements, mapping products).

---

## Start with the truth nobody tells you: the pipeline is about “Go/No-go”, not about the bid

Companies that are serious about public tenders don’t get good because they write beautiful bids. They get good because they have brutal discipline in saying “No” early. A good “No-go” saves you 1–4 days of work. Ten good “No-go” decisions a month are the difference between a calm team and one working in panic.  
That means the pipeline must be built in reverse: not from the bid backwards, but from the “Go/No-go” decision forwards. More precisely, you need to reach a solid decision in a maximum of 10–15 minutes, without reading 200 pages.  
That is the real stake.

---

## Stage 1: Alerting that doesn’t bury you in noise

If your alerts are “CPV 30200000 – IT equipment” and you get dozens a day, you’ve already lost. If you only have 1 alert a week and “nothing good ever shows up”, you’re probably filtering wrong or too strictly.  
What makes alerting good? Not volume, but relevance. That’s achieved through a combination of signals: CPV + keywords + procedure type + minimum threshold + geography + institutions.  
But the part most companies miss is this: alerting must be built like a sales feed, not like a search. Meaning it should take you every morning to a small list of opportunities “to analyze” — not to a sea of possibilities.  
In practice, a lot of time is lost here if you depend only on searches in the tendering platform, because filtering isn’t fine-grained enough and you’ll end up compensating manually. It’s why teams that actually scale end up using a dedicated monitoring platform. In Tendersight’s case, the important part is that you can set advanced filtering and receive clean alerts, and monitoring is free — you never pay for monitoring, no matter how much you track.  
It’s not a marketing detail. It’s a condition for having a pipeline, because a pipeline can’t depend on manual checking.

---

## Stage 2: Real triage: how you decide if it’s worth it in 10 minutes (without lying to yourself)

Triage isn’t “I take a quick look at the tender”. Triage is a mini-process with a clear output: No-go / Go / Hold. If you don’t have output, you only did reading.  
The key is not to start the documentation on page 1. In tenders, page 1 is almost always irrelevant. In triage, you look for only four things:

### 1) “Kill criteria”: the reasons that take you out of the game instantly

This includes: authorizations, mandatory certifications, minimum experience, impossible delivery, impossible warranties, absurd deadlines, contractual conditions that make your risk uncontrollable.  
This is why many teams lose hours: they discover these requirements after a day, not after 10 minutes. A system that automatically extracts requirements (including disqualifying ones) gives you a massive advantage. For example, Tendersight reads the documentation and pulls out the critical requirements directly, so triage remains triage, not a “meeting with the PDF”.

### 2) “Eval type”: how you win (price vs best value for money)

If it’s lowest price, ask yourself if you have a clear advantage (cost, supply chain, volume). If it’s best value for money, ask yourself if you have “ammunition” for scoring (extended warranty, service, performance, delivery, training).

### 3) “Spec risk”: how rigid the specification is

This is the classic trap in IT hardware, office supplies, medical: restrictive specification. Do you have the product? Can you prove parameter X in the datasheet? Can you prove “equivalent” if it’s brand-locked?

### 4) “Timeline reality”: do you have time to do the bid well?

Not to do it. To do it well. If you have 3 days and you need to find 10 products, request quotes, build evidence, gather documents, write the technical section, calculate the financials — it’s a risk.  
Tendersight helps here too, with everything. It searches products both in your own stock and in the supplier’s stock, but also on the internet, and automatically collects all offers and documents.

Good triage is one simple question: **do we have real chances to submit a compliant and competitive bid without burning out the team?**

---

## The artifact you must have: the triage sheet

When triage is done well, you can tell: you have a short, repeatable sheet that anyone in the company can fill in.  
It looks something like this (I’m writing it as text, not bullets, so you can copy):

**Triage Sheet — \[Tender ID / title\]**  
Object & CPV: ___  
Value / lots: ___  
Submission deadline: ___  
Award criterion: price / best value for money  
Kill criteria checked: YES/NO (what?)  
Obvious contractual risks: ___  
Clarifications needed? (YES/NO + what?)  
Requested products: ___  
Can we prove parameters in the datasheet? YES/NO  
Decision: Go / No-go / Hold  
Decision reason: ___  
Bid owner: ___  
Internal deadline (48h earlier): ___

That is “pipeline” in the real sense. Not a list of stages. An artifact that produces a decision.

---

## Stage 3: Go/No-go. The score that makes you profitable

It’s very tempting to say “Go” out of FOMO, especially when you see a large value. But large tenders are also the ones that consume the most time. If you go into them poorly prepared, you lose a week and get nothing.  
A simple and realistic method: a score out of 10, but with two “blocker” conditions.

**Blocker 1:** can you meet the disqualifying requirements?  
**Blocker 2:** can you prove the key technical requirements?  
If the answer is “no” to either, it’s No-go regardless of the score.

You use the score only when you’re eligible:  
– domain fit (0–2)  
– price competitiveness (0–2)  
– technical scoring potential (0–2)  
– time & resources (0–2)  
– contract risk (0–2)

Again: this isn’t theory. It’s how you protect your profit, because your team’s time is a cost.

---

## Stage 4: The bid plan that actually matters: products, evidence, and the compliance matrix

Here you’ve hit the exact pain most articles avoid: the bid plan isn’t about “who writes”. It’s about how you rapidly build the technical foundation and evidence, so that everything else becomes execution.  
Especially in IT hardware, office supplies, and medical, the bid is won or lost on this sentence:  
**“The requirement must be met and proven. Not just stated.”**  
So the bid plan starts with the product, not with Word.

What does that mean in practice?  
In the first 60–90 minutes after the “Go” decision, you must have three things:  
the list of proposed products (by lots, by line items)  
the datasheets prepared and cleaned up for each product  
a compliance matrix that links requirement → product → evidence

If you don’t have this, you’ll end up writing a technical bid “from your head”, and then you’ll try to find evidence afterwards. This is exactly where chaos happens: people search for files, extract information from PDFs, compare products without being sure what gets scored.  
This is where the real “hack” comes in: if you have a platform that automatically extracts the requested products from the documentation and maps them to your catalog, together with datasheets, you’ve saved 3–6 hours of work per bid. Tendersight does this automatically in ~1 minute: it reads the documents, identifies products and requirements, and helps you link them directly to products in your catalog with the corresponding technical sheets. It’s not magic. It’s the elimination of the most expensive part of bidding.  
That’s the difference between “pipeline” and “panic”.

---

## The compliance matrix: the document that saves you from 80% of mistakes

If I could keep only one thing from the entire pipeline, it would be this. Because the matrix forces you to be concrete.  
A good matrix isn’t a pretty table. It’s a control tool. It needs the columns that actually reduce risk:

**Requirement (exactly as in the specs) | Proposed product | Response | Evidence (doc/page) | Notes**

The Notes column is the most important, because here you write:  
– “equivalent, justified through parameter X”  
– “delivered in Y days, according to X”  
– “extended warranty included”  
– “disqualifying requirement confirmed”

If your matrix is complete, you essentially have the technical bid in skeleton form. The rest is writing.  
And here, again, the difference between manual and automated shows up: if someone has to read 200 pages to extract the requirements into the matrix, you lose hours. If the system extracts the requirements for you and finds the parameters in datasheets, the matrix is built fast and correctly.

---

## Stage 5: The technical bid: you don’t “write”, you “demonstrate”

A good technical bid is not a text. It is a demonstration. And its structure looks more like an audit than like a pitch.  
If the tender is price-only: the technical bid must be perfectly compliant and simple. If the tender is best value for money: the technical bid must be aligned to the evaluation factors and written to be scored.  
A typical mistake shows up here: people think “the committee will see anyway that the product is good.” No. The committee sees what you put on the table, in a verifiable format. If the parameters are buried in the datasheet and you didn’t reference them, you lost points.  
A trick that works especially in hardware and medical: for each critical requirement, you have a confirmation sentence and a quote/reference to the datasheet page. Not “the product meets the requirement”. But “the product meets requirement X; evidence: datasheet, page 3, section Y”.  
When you have the matrix, this comes naturally.

---

## Stage 6: The financial bid: the part that must be “auditable”

The financial bid isn’t “the final sum”. It’s a construction.  
In tenders you lose very easily on:  
– inconsistencies (quantities different from technical)  
– rounding  
– missing costs (transport, installation, consumables)  
– delivery conditions that eat you alive

That’s why the financials must be validated against the matrix, not separately. If you’ve done the product mapping correctly (including equivalent alternatives), the financials are simpler and safer.

---

## Stage 7: Submission: the stupid reason good tenders are lost

There’s no magic here. It’s discipline. Submit 24–48h earlier, check the files, check the signatures, check consistency.  
I’d say 1 in 10 bids are lost because of something trivial. And it’s a shame.

---

## Stage 8: Follow-up: how you build an advantage that accumulates

Everyone intends to do “lessons learned”. Few actually do it. But if you do, the pipeline improves by itself, because you start to:  
– optimize your filters (cleaner alerts)  
– improve triage (faster decisions)  
– prepare your product catalog (less searching)  
– build your evidence library (datasheets, certifications, declarations)  
And at some point you reach a place where the bid stops being “a project” and becomes execution.

---

## If you truly want to get rid of overhead, there are only two places where it matters

Here’s the conclusion the reader should take away:  
Triage must be fast and based on extracted requirements, not on manual reading.  
The bid plan must start with product mapping + datasheets, not with writing.  
If you solve that, the pipeline becomes scalable.  
That’s why teams that bid constantly end up using systems that:  
– finely filter alerts;  
– read documentation and extract requirements;  
– map products to requirements with technical evidence;  
– reduce “invisible” time down to minutes.

In Tendersight, this combination is done end-to-end: advanced alerts (free monitoring), reading all documents, requirement extraction, product extraction, and datasheet mapping in ~1 minute.  
Notice this doesn’t “help you write nicely” — it removes exactly the work that destroys you: searching, comparing, proving.


---

---
title: "What Is a CPV Code? Complete Guide to EU Procurement Classification"
description: "CPV codes are the universal classification system for EU public tenders. Learn how they work, how to find yours, and how to use them to discover relevant procurement opportunities across Europe."
locale: en
type: blog
category: how-to
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/what-is-cpv-code-eu-procurement-classification-guide
md_url: https://tendersight.ai/en/blog/what-is-cpv-code-eu-procurement-classification-guide.md
last_updated: 2026-05-12T07:12:33.396Z
---

# What Is a CPV Code? Complete Guide to EU Procurement Classification

Every public tender in Europe is classified using CPV codes. If you've ever searched for tenders on TED, SEAP, or any national procurement portal, you've seen them — strings like "30200000-1" attached to every notice. But what do they actually mean? And more importantly, how can you use them to find the tenders that matter to your business?

This guide breaks down everything you need to know about CPV codes: what they are, how the system works, how to find yours, and how to use them strategically to win more public contracts.

## What is a CPV Code?

**CPV stands for Common Procurement Vocabulary.** It's a classification system created by the European Union to standardize how public contracts are described across all EU member states. Every product, service, or construction work that can be purchased through public procurement has a CPV code assigned to it.

The system was established by Regulation (EC) No 2195/2002 and has been the mandatory classification for all EU public procurement since 2003. It ensures that a tender for "IT equipment" in Germany is classified the same way as one in Romania, France, or any other EU country.

**Why does this matter?** Because without a common language, a company selling laptops would need to know how each country describes "laptop procurement" in their own language and system. CPV codes eliminate that barrier entirely.

## How CPV Codes Are Structured

A CPV code is a **9-digit number** (8 digits plus a check digit), and its structure tells you exactly how specific a classification is.

**The format: XX000000-Y**

- **Division (first 2 digits):** The broadest category. Example: 30 = Office and computing machinery
- **Group (first 3 digits):** A narrower category within the division. Example: 302 = Computer equipment and supplies
- **Class (first 4 digits):** More specific. Example: 3020 = Computer equipment
- **Category (first 5 digits):** Even more specific. Example: 30213 = Personal computers
- **Subcategory (digits 6-8):** The most detailed level. Example: 30213100 = Portable computers (laptops)
- **Check digit (digit after hyphen):** A verification digit calculated from the first 8

**The key principle:** The more zeros at the end, the broader the category. 30000000-9 covers all office machinery. 30213100-6 is specifically laptops.

### Practical Example

Let's say your company sells office furniture. Here's how CPV narrows down:

- **39000000** — Furniture, furnishings, domestic appliances (very broad)
- **39100000** — Furniture (still broad)
- **39130000** — Office furniture (getting closer)
- **39131000** — Office shelving (specific product)
- **39131100** — Archive shelving (very specific)

## The Main CPV Divisions

The CPV vocabulary is organized into these major divisions:

- **03** — Agricultural, farming, fishing, forestry products
- **09** — Petroleum products, fuel, electricity, energy
- **14-15** — Mining, food and beverages
- **18** — Clothing, footwear, luggage
- **22** — Printed matter
- **24** — Chemical products
- **30-32** — Office machinery, IT equipment, telecommunications
- **33** — Medical equipment, pharmaceuticals
- **34** — Transport equipment
- **35** — Security and defense equipment
- **38** — Laboratory and scientific instruments
- **39** — Furniture and furnishings
- **42-44** — Industrial machinery, construction materials
- **45** — Construction work
- **48** — Software packages
- **50** — Repair and maintenance services
- **55** — Hotel and restaurant services
- **60** — Transport services
- **64** — Postal and telecommunications services
- **66** — Financial and insurance services
- **71** — Architectural and engineering services
- **72** — IT services
- **73** — R&D services
- **75** — Administration, defense, social security services
- **79** — Business services (legal, consulting, HR, marketing)
- **80** — Education and training
- **85** — Health and social work services
- **90** — Sewage, refuse, cleaning, environmental services
- **92** — Recreational, cultural, sporting services

## Supplementary CPV Vocabulary

Beyond the main vocabulary, there's a **supplementary vocabulary** that adds extra detail. These codes start with letters (like DA, MA, etc.) and describe additional attributes of the procurement — for example, the material something is made from or specific conditions.

While the supplementary vocabulary is optional, some contracting authorities use it. If you see codes like "DA01-7" (Aluminum) alongside a main CPV code, that's the supplementary vocabulary in action.

## How to Find Your CPV Code

Finding the right CPV code is critical. Use the wrong one, and you'll miss relevant tenders or chase irrelevant ones. Here's how to find yours:

### Method 1: Search the Official EU CPV Database

The European Commission maintains the official CPV list at SIMAP (the EU's procurement information system). You can search by keyword in any EU language and browse the hierarchy.

### Method 2: Look at Competitors' Tenders

Search for companies similar to yours on TED (Tenders Electronic Daily) or your national procurement portal. What CPV codes appear on tenders they've won? Those are likely your codes too.

### Method 3: Use Tendersight's CPV Code Explorer

Tendersight's free [CPV Code Explorer](/en/tools/cpv-explorer/) lets you search tenders by CPV code and browse the full Common Procurement Vocabulary hierarchy. Search by keyword, browse by division, or look up a code directly — then set up [CPV-based tender alerts](/en/free-tender-alerts/) across all EU countries. See our complete [CPV codes guide](/en/cpv-codes/) for structure, divisions, and best practices.

### Method 4: Start Broad, Then Narrow

Begin with a 2-digit division code (like 72 for IT services), then explore the tree downward. Mark every code that could apply to your products or services. Most companies have 5-15 relevant CPV codes.

## Common Mistakes with CPV Codes

**Being too narrow.** If you only monitor 72212000-4 (Software development services), you'll miss tenders classified under 72000000-5 (IT services) or 48000000-8 (Software packages). Always include parent categories.

**Being too broad.** Monitoring 30000000-9 (all office machinery) will bury you in irrelevant results. Balance breadth with specificity.

**Ignoring supplementary codes.** Sometimes the main CPV code is broad, but the supplementary code makes it clear whether you're relevant. Don't skip them.

**Only using one code.** Your products or services likely span multiple CPV codes. A company selling cybersecurity software might be relevant under 72000000-5 (IT services), 48000000-8 (Software packages), AND 35000000-4 (Security equipment). Track all of them.

**Forgetting related services.** If you sell a product, tenders for maintaining that product (50000000 range) are also opportunities. If you provide a service, tenders for training related to that service (80000000 range) might be relevant too.

## How CPV Codes Connect to Tender Alerts

The real power of CPV codes is in **automated tender monitoring**. Instead of manually checking TED, SEAP, or other portals every day, you can set up alerts based on your CPV codes. When a new tender is published with a matching code, you get notified immediately.

This is where platforms like Tendersight add value: they aggregate tenders from multiple sources and let you create intelligent alerts using CPV codes combined with other filters like country, contract value, or contracting authority type. You get a daily digest of relevant opportunities without the manual work.

## CPV Codes and Cross-Border Bidding

One of the biggest advantages of the CPV system is that it works identically across all EU member states. A tender classified as 72212000-4 in Germany means the same thing in Romania, France, or Poland.

This means you can search for opportunities across all 27 EU countries using the same codes. You don't need to know the local terminology for your industry in each language — the CPV code is universal.

For companies looking to expand into new markets through public procurement, CPV codes are your best starting point. Identify your codes, search for them across multiple countries, and you'll quickly see where the opportunities are.

## Key Takeaways

**CPV codes are the language of EU public procurement.** Every tender uses them, every portal supports them, and every company bidding on public contracts needs to know theirs.

**Find your codes early and track multiple.** Don't rely on a single code. Map your full product/service portfolio to all relevant CPV codes, from broad divisions to specific subcategories.

**Use them for automated monitoring.** The days of manually searching procurement portals are over. Set up CPV-based alerts with our [free CPV Code Explorer](/en/tools/cpv-explorer/) and [tender alerts](/en/free-tender-alerts/) — let the opportunities come to you.

**Think cross-border.** CPV codes are universal across the EU. Use them to explore markets you haven't considered yet.


---

---
title: "Az EU „Vásároljon európai” közbeszerzési rendelete: Minden, amit tudnia kell"
description: "Az Európai Bizottság átalakítja az éves több mint 2 billió eurós közbeszerzési piacot kötelező „Made in EU” követelményekkel, a harmadik országok ajánlattevőinek kizárásával és új származási szabályokkal."
locale: en
type: legal
category: legal
author: "Viktor Széchenyi"
canonical_url: https://tendersight.ai/en/blog/eu-buy-european-procurement-act-guide
md_url: https://tendersight.ai/en/blog/eu-buy-european-procurement-act-guide.md
last_updated: 2026-05-12T07:48:49.377Z
---

# Az EU „Vásároljon európai” közbeszerzési rendelete: Minden, amit tudnia kell

**Az Európai Bizottság jelenleg átírja a 2 billió eurós közbeszerzési piac szabályait. Íme, amit minden beszállítónak, vállalkozónak és ajánlatkérő hatóságnak meg kell értenie Európa-szerte.**

---

Az Európai Unió több mint egy évtizede a legnagyobb átalakítást végzi közbeszerzési szabályaiban. Ennek az átalakulásnak a középpontjában egy új elv áll: *"európai preferencia"*. Kombinációja révén a **Ipari gyorsító törvény** (2026. márciusi javaslat), egy közelgő **közbeszerzési törvény** (várhatóan 2026 második negyedévében), és a közelmúltban hozott mérföldkőnek számító bírósági döntések alapján az EU olyan jogi keretet épít ki, amely alapvetően átalakítja, hogy ki pályázhat – és nyerhet – közbeszerzési szerződéseket az egész blokkban.

Ez nem csak egy politikai módosítás. Közbeszerzési elszámolással **az EU GDP 15%-a** (az Európai Bizottság és az Európai Számvevőszék szerint évente több mint 2 billió euró) ezek a változások stratégiai váltást jelentenek Európa vásárlóerejének hasznosításában.

## Miért most? A politikai és gazdasági kontextus

Három összefonódó erő mozgatja ezt a reformot:

### 1. Stratégiai autonómia a széttöredezett világban

Az EU kinyilvánított célja, a „nyílt stratégiai autonómia” a retorikától a szabályozás felé mozdult el. A növekvő geopolitikai feszültségek – az ukrajnai háborútól az USA–EU és az EU–Kína közötti kereskedelmi viták eszkalálódásáig – felfedték Európa függőségét az EU-n kívüli beszállítóktól a kritikus áruk tekintetében. A Bizottság most arra törekszik, hogy a közbeszerzést eszközként használja fel **a hazai ipari kapacitás újjáépítése és az ellátási láncok biztonságossá tétele**.

### 2. A versenyképesség elengedhetetlen

A befolyásos *Draghi-jelentés az európai versenyképességről* (2024) egy éles szakadékot emelt ki: az EU feldolgozóipari részaránya a GDP-ben 14,3%-ra esett vissza, miközben az olyan versenytársak, mint az Egyesült Államok, évtizedek óta agresszíven használták a beszerzési preferenciákat (a Buy American Act révén) a hazai ipar támogatására. A Bizottság célja: **2035-re a gyártást az EU GDP-jének 20%-ára kell emelni**.

### 3. Nem kölcsönös piacra jutás

Az EU régóta rendelkezik a világ egyik legnyitottabb közbeszerzési piacával. Ennek ellenére az uniós vállalatok jelentős akadályokkal szembesülnek, amikor harmadik országok piacain pályáznak – különösen Kínában, ahol az átfogó „Vásárolj Kínát” politikák rendszeresen előnyben részesítik a hazai termelőket. A Bizottság saját vizsgálata megállapította, hogy Kína orvostechnikai eszközök beszerzési piacán **diszkriminatív rendszert működtet, amely szisztematikusan kizárja az uniós szállítókat**.

## A reform két pillére

A „Buy European” program két párhuzamos jogalkotási pályán halad előre:

### 1. pillér: Az ipari akcelerátorról szóló törvény (IAA)

**Állapot:** Az Európai Bizottság javaslata a **2026. március 4** (COM(2026)100). Jelenleg zajlik az EU jogalkotási folyamata – a Parlament és a Tanács felülvizsgálata várhatóan 12–36 hónapot vesz igénybe. A végleges elfogadás korábban nem valószínű **2027 közepe-vége**.

Az IAA a „Buy European” zászlóshajója. Bevezeti a kötelezőt **"uniós származás"** és **alacsony szén-dioxid-kibocsátású** a közbeszerzésekre és a közfinanszírozási rendszerekre vonatkozó követelmények a stratégiai ágazatokban.

#### Az IAA hatálya alá tartozó ágazatok

- **Acél** — ≥25% alacsony szén-dioxid-tartalom a közbeszerzésekben
- **Alumínium** — ≥25% „uniós eredetű” tartalom; ≥25% alacsony szén-dioxid-tartalom
- **Cement/Beton** — ≥5% „uniós eredetű” tartalom az építőipari közbeszerzésekben
- **Gépjárművek (elektromos járművek)** — Közgyűlés az EU-ban; ≥70% "uniós eredetű" alkatrészek (az akkumulátor kivételével); további követelmények az akkumulátorcellákra és az e-hajtásláncra vonatkozóan
- **Net-zero technológiák** — Akkumulátortároló, napelemes napelem, hőszivattyúk, szárazföldi/tengeri szélerőmű, atomenergia, elektrolizátorok – 1–6 éves beüzemeléssel

#### Kire vonatkozik a kizárás?

Az IAA kétirányú megközelítést alkalmaz a harmadik országok hozzáférését illetően:

- **Beszállítók EU-szerződéssel rendelkező országokból** (szabadkereskedelmi megállapodások, vámuniók vagy a WTO közbeszerzési megállapodásának aláírói) „uniós származásúnak” minősülnek. Ide tartozik Norvégia, Izland, Liechtenstein (EGT), Svájc, Japán, Dél-Korea, Kanada és mások.
- **Szállítók olyan országokból, ahol nincs ilyen megállapodás** (nevezetesen Kína, India, Brazília, Oroszország, Indonézia, Malajzia és Thaiföld) teljes mértékben kizárhatók a stratégiai ágazati beszerzésekből.

#### A kínai dimenzió

Az IAA külföldi befektetési rendelkezései széles körben úgy tekintenek, mint amelyek kifejezetten Kínát célozzák. Új feltételek vonatkoznak a 100 millió eurót meghaladó befektetésekre akkumulátorokba, elektromos járművekbe (EV), napelemekbe és kritikus nyersanyagokba – de **csak olyan országokból, amelyek a globális gyártási kapacitás több mint 40%-át ellenőrzik** az érintett ágazatokban. Jelenleg csak Kína éri el ezt a küszöböt.

A befektetés feltételei a következők:

- A külföldi tulajdont 49%-ra korlátozták
- Kötelező vegyes vállalat EU-partnerekkel
- Az uniós munkaerő legalább 50%-a (minden esetben kötelező)
- Szellemi tulajdonra (IP) vonatkozó licencszerződések uniós szervezetekkel
- Legalább 30%-os cél az EU-ban gyártott nyersanyagok arányára

#### Mentességek

Az IAA gyakorlati biztosítékokat tartalmaz:

- Egyedülálló beszállítói helyzetek
- Ahol nem érkezett megfelelő ajánlat
- Ahol a megfelelés több mint 25%-kal növelné a költségeket vagy jelentős késedelmet okozna
- A megfelelés önbevalláson alapul, csökkentve a bürokratikus terheket

### 2. pillér: a közbeszerzési törvény

**Állapot:** Az Európai Bizottság jelenleg a hatásvizsgálaton dolgozik. A törvényjavaslat ben várható **2026. második negyedév**. A teljes körű végrehajtás mind a 27 tagállamban várhatóan legkésőbb **2030–2031**.

Míg az IAA a stratégiai ágazatokra összpontosít, a tágabb értelemben vett közbeszerzési törvény átdolgozza a 2014-es közbeszerzési irányelveket (2014/24/EU, 2014/25/EU és 2014/23/EU). Főbb célok:

- **Egyszerűsítés** — A jelenlegi töredezett keretrendszer megszilárdítása és ésszerűsítése
- **európai preferenciális kritériumok** — A „Made in EU” kritériumok szabványosítása a stratégiai technológiák számára
- **Fenntarthatóság** — A zöld közbeszerzési kritériumok kötelezővé tétele, nem pedig választható
- **Digitalizálás** — Digitális uniós közbeszerzési piac létrehozása
- **Gazdasági biztonság** — A reziliencia és a szuverenitás eszközeinek erősítése

Jelenleg bár az uniós szabályok ösztönzik a nem árkritériumok alkalmazását, **Az EU-ban a beszerzési döntések 60%-a még mindig kizárólag az árakon alapul** (Európai Parlamenti Kutatószolgálat). Ez óriási különbségeket mutat: Franciaországban a szerződések mindössze 8%-át ítélik oda a legalacsonyabb áron, míg Szlovákiában ez az arány meghaladja a 90%-ot.

## A jogi háttér: mérföldkőnek számító EB ítéletek

### Kolin (C-562/22) és Qingdao (C-266/22)

Ezekben a 2024-es ítéletekben az Európai Unió Bírósága (EB) először állapította meg, hogy:

- **Azok a harmadik országbeli gazdasági szereplők, amelyek országa nem kötött nemzetközi megállapodást az EU-val, nem hivatkozhatnak az uniós közbeszerzési jog elveire** – beleértve az egyenlő bánásmód elvét
- Csak a GPA-t aláíró országok vagy kétoldalú szabadkereskedelmi megállapodásokkal rendelkező országok vállalatai jogosultak „nem kevésbé kedvező elbánásra”.
- **Minden EU-tagállam ajánlatkérője szabadon dönthet** a nem társult harmadik országokból származó ajánlattevők felvétele vagy kizárása
- A tagállamok nem fogadhatnak el olyan nemzeti jogszabályokat, amelyek előre meghatározzák ezt a döntést

Ez egy jelentős fordulópont. E döntések előtt sok ajánlatkérő azt feltételezte, hogy származástól függetlenül minden ajánlattevőt egyenlő bánásmódban kell részesíteni. A jogi álláspont most már világos: **a nem társult országokból származó nem uniós ajánlattevőknek nincs törvényes részvételi joguk**.

## A Nemzetközi Közbeszerzési Eszköz (IPI): Már hatályban van

### Az első IPI-mérés: kínai orvosi eszközök

On **2025. június 19**, az Európai Bizottság bevezette a legelső IPI intézkedését, **a kínai orvostechnikai eszközök beszállítóinak kizárása az uniós beszerzési pályázatokból** több mint 5 millió euró értékben, öt évre.

Főbb tények:

- Az intézkedés kb **a teljes érték 59%-a** az EU orvostechnikai eszközök beszerzési piacán
- Valamennyi uniós ajánlatkérőnek ki kell zárnia a kínai ajánlattevőket a vonatkozó pályázatokból
- A nyertes pályázók (függetlenül a származástól) nem szerezhetik be az anyagok több mint 50%-át Kínából
- Kína 2025. július 6-án megtorolta az uniós vállalatokat a kínai orvostechnikai eszközök beszerzéséből

A 2022-ben elfogadott IPI lehetővé teszi a Bizottság számára, hogy megvizsgálja a harmadik országok közbeszerzési piacaihoz való nem kölcsönös hozzáférést, és ellenintézkedéseket vezessen be – vagy **pontszám kiigazítások** (bizonyos országok ajánlatainak büntetése), ill **teljes kizárás**.

## Védelmi beszerzés: "Vásároljon európait" valódi erővel

A védelmi szektor még gyorsabban halad az európai preferencia felé. A **Biztonsági akció Európáért (SAFE)** rendelet (elfogadva 2025 májusában) – egy 150 milliárd eurós hitelkeret közös védelmi beszerzésekre – tartalmazza a legszigorúbb „Buy European” feltételeket:

- A vállalkozóknak kell lenniük **az EU-ban/EGT-ben vagy Ukrajnában letelepedett**, felső vezetése szintén ezeken a területeken található.
- **A harmadik ország ellenőrzése alatt álló vállalkozók nem tartoznak ide**, kivéve, ha átmennek az FDI-szűrésen.
- A védelmi termékeknek tartalmazniuk kell **≥65% „uniós eredetű” összetevők** érték szerint.
- A fejlett rendszereknek (pl. lég- és rakétavédelem) olyan további követelményeknek kell megfelelniük, amelyek szerint a vállalkozó harmadik országbeli korlátozásoktól mentes tervezési fejlesztési jogosultsággal rendelkezik.

## A digitális és felhő dimenzió

Egy külön kezdeményezés, a **EuroStack keretrendszer** (2025. szeptemberi javaslat) a „Szuverén európai technológiai szolgáltató” jogilag kötelező érvényű meghatározását kéri a digitális beszerzésben. E javaslat értelmében a szolgáltatóknak öt dimenzióban kell teljesíteniük a kritériumokat:

- **Joghatóság és kormányzás** — Székhelye és az EGT-ben van bejegyezve; mentes az EU-n kívüli ellenőrzés alól.
- **Technológiai szuverenitás** — Nyílt szabványokra és nyílt forráskódú szoftverekre épül.
- **Működési szuverenitás** — Minden Európán belül kezelt infrastruktúra.
- **Adatszuverenitás** — Minden adat kizárólag az EU-n belül; kriptográfiai hozzáférés-szabályozás.
- **Gazdasági szuverenitás** — A K+F tevékenységek többsége Európában található.

## Reális idővonal

Az idővonal megértése kritikus a tervezéshez:

- **2025. október** – A 2014. évi közbeszerzési irányelvekről szóló bizottsági értékelés közzététele
- **2026. január 26** – A közbeszerzési felülvizsgálatról szóló nyilvános konzultáció lezárása
- **2026. március 4** – Az ipari akcelerátorról szóló törvény (IAA) javaslatát benyújtották
- **2026. második negyedév** – A Kbt. jogalkotási javaslat várható időpontja
- **2025. június (már hatályos)** – Az első IPI-intézkedés Kínával szemben (orvosi eszközök)
- **2027 közepe-vége** – Az IAA lehető legkorábbi elfogadása
- **2028–2029** – A közbeszerzési törvény elfogadása (becslés)
- **2030–2031** – Teljes körű végrehajtás az összes tagállamban

**Fontos:** Bár a teljes megvalósítás éveket vehet igénybe, az irány egyértelmű. A vállalkozásoknak már most el kell kezdeniük az alkalmazkodást – az IPI-intézkedések és az EB határozatai már most is befolyásolják a jelenlegi beszerzési folyamatokat.

## Mit jelent ez a vállalkozások számára?

### EU/EGT beszállítóknak

Ez a **jelentős lehetőség**. Az európai vállalatok – különösen az acélipar, az autóipar, a tiszta technológia és a védelem területén – profitálni fognak a stratégiai ágazatokban a nem uniós beszállítók versenyének csökkenéséből. Azok a cégek, amelyek igazolni tudják az „uniós származású” gyártást és alacsony szén-dioxid-kibocsátású minősítést, versenyelőnyhöz jutnak a közbeszerzési pályázatokon.

### EU-n kívüli beszállítók számára

A hatás a származási országtól függ:

- **GPA aláírók és szabadkereskedelmi partnerek** (pl. Japán, Kanada, Egyesült Királyság, Dél-Korea): nagyrészt védett, mivel valószínűleg "uniós származású" egyenértékű státuszt kapnak majd – de ez feltételes és visszavonható.
- **Nem társult országok** (pl. Kína, India, Brazília): fokozatos kizárásra számíthat a stratégiai ágazati beszerzésekből. Az EB döntései értelmében az ajánlatkérő szervek már kizárhatják vagy hátrányos helyzetbe hozhatják Önt.

### Az ajánlatkérők számára

Egyre bonyolultabb a beszerzés. A következőkre lesz szüksége:

- Kövesse nyomon, mely országok rendelkeznek beszerzési hozzáférést garantáló megállapodásokkal
- Alkalmazzon „uniós eredetű” és alacsony szén-dioxid-kibocsátású kvótákat a vonatkozó pályázatokon
- Mentesítési eljárások kezelése, ahol a megfelelés aránytalan lenne

### KKV-k számára

A reform kétélű fegyver. Egyrészt az EU-n kívüli nagy beszállítók csökkent versenye ajtókat nyithat meg. Másrészt az új megfelelési követelmények (származási dokumentáció, széntartalom, tanúsítványok) növelhetik az adminisztratív terheket. Az IAA egyszerűsített engedélyezést és "egyablakos ügyintézést" ígér – de a kkv-knak proaktívnak kell lenniük az alkalmazkodásban.

## Kulcs elvitelek

- **Az EU kötelező „Made in EU” követelményeket vezet be** stratégiai ágazatok (acél, cement, alumínium, autóipar, tiszta technológia) közbeszerzéseiben
- **A nem társult harmadik országokból származó szállítók teljes mértékben kizárhatók** stratégiai ágazati pályázatokból
- **Az EB megerősítette** hogy a GPA-n kívüli országokból származó, EU-n kívüli ajánlattevőknek nincs törvényes joguk az egyenlő bánásmódhoz az uniós beszerzések során
- **Az első IPI végrehajtási intézkedés** már kizárta a kínai orvostechnikai eszközök beszállítóit az 5 millió eurót meghaladó értékű uniós pályázatokból
- **A teljes megvalósítás 2030–2031-re várható**, de a jogi és szabályozási irány már ma is formálja a beszerzési döntéseket
- **Védelmi beszerzés** a leggyorsabban halad, szigorú „uniós eredetű” követelmények mellett a SAFE keretrendszerben
- **A vállalkozásoknak már most el kell kezdeniük az alkalmazkodást** — az ellátási lánc eredetének dokumentálásával, az EU gyártási kapacitásának kiépítésével és a szabályozási fejlemények nyomon követésével

*Ezt a cikket legutóbb 2026. május 12-én frissítették. A Tendersight nyomon követi a szabályozási fejleményeket mind a 27 EU-tagállamban, és mesterséges intelligencia-alapú pályázatkereső, -elemző és ajánlatkészítő eszközöket kínál, amelyek segítenek a vállalatoknak eligazodni a változó beszerzési környezetben.*


---

---
title: "Terms of Service"
locale: en
type: legal
category: legal
canonical_url: https://tendersight.ai/en/blog/terms-of-service
md_url: https://tendersight.ai/en/blog/terms-of-service.md
last_updated: 2025-12-16T15:55:47.086Z
---

# Terms of Service

**Last updated: 7 July 2025**

> **Note:** The Tendersight platform is intended exclusively for legal entities. This document forms part of our commercial offer and governs the legal relationship between Tendersight Inc. (the “Provider”) and the Client. By electronically accepting these Terms, the Client’s representative confirms that they have the authority to legally bind the entity they represent.

## **1. DEFINITIONS**

For the purposes of this document, the following terms shall have the meanings set out below, whether used in the singular or plural:

- **Platform** – the website [www.tendersight.ai](http://www.tendersight.ai), related applications, interface, databases, algorithms, and SaaS services provided by the Provider.
- **Provider** – Tendersight Inc., a corporation registered in Delaware, USA.
- **Client** – a legal entity that purchases access to the Platform.
- **Authorized User** – an employee, contractor, or representative of the Client for whom an Account has been created.
- **Personal Data** – information relating to an identified or identifiable natural person, within the meaning of the GDPR.
- **AI-Generated Content** – data, analyses, or recommendations automatically produced by artificial intelligence algorithms integrated into the Platform.
- **Services** – any functionality, module, or API made available by the Provider.
- **Contract** – this document together with the Order/Offer accepted by the Client and, where applicable, the Data Processing Agreement (DPA) and the SLA Appendices.

## 2. SEVERABILITY CLAUSE

If any provision of this document is held to be invalid, illegal, or unenforceable by a competent court, the remaining provisions shall remain fully valid and enforceable. The affected provision shall be replaced, to the extent possible, with a provision having a similar legal effect and intent.

## 3. WAIVER OF RIGHTS (NON-WAIVER)

The fact that Tendersight does not exercise or delays the exercise of any right provided under this Contract shall not constitute a waiver of that right. No waiver of any right or remedy shall be deemed valid unless it is expressly made in writing and signed by the party granting such waiver.

## 4. FORCE MAJEURE CLAUSE – OPERATIONAL

In addition to the legal definition of force majeure and fortuitous events, the parties agree as follows: the affected party shall notify the other party in writing within a maximum of five (5) business days from the occurrence of the force majeure event. Obligations temporarily suspended shall be resumed immediately upon cessation of the event. If the force majeure event persists for more than thirty (30) days, either party shall be entitled to terminate the agreement without liability for damages.

## 5. LIMITED LICENSE OF USE

Tendersight grants the User a limited, revocable, non-transferable, non-exclusive license to use the Platform for personal or professional purposes, in accordance with its intended use. The User is not entitled to sublicense, resell, redistribute, reproduce, or copy the Platform, in whole or in part, without Tendersight’s prior written consent.

### 5.1 PROHIBITION OF SUBLICENSING AND RESALE

Without Tendersight’s prior, express, and written consent, the Client is not entitled to sublicense, transfer, resell, lease, lend, or offer, on a white-label basis, in whole or in part, access to the Platform or the Services provided, to any third-party legal or natural persons.

The use of the Platform by third parties through the Client’s account is strictly prohibited, except for the Client’s employees, contractors, or direct representatives designated as Authorized Users.

The integration of the Platform or any part thereof (including APIs, interfaces, AI data, or functionalities) into other commercial products or services, whether distributed free of charge or for consideration, is prohibited without the Provider’s prior written consent.

Tendersight reserves the right to audit account usage in order to verify compliance with this clause and to immediately suspend access upon discovering any unauthorized use.

Any breach of this clause shall be deemed a material breach of the Contract and shall entitle Tendersight to:  
(i) immediate termination of the Contract without further notice; and  
(ii) the right to claim full compensation for any direct and indirect damages incurred.

## 6. FUNCTIONALITY UPDATES

Tendersight reserves the right to modify, add, remove, or suspend any functionality of the Platform without prior notice. This includes changes to the interface, algorithmic logic, data structures, as well as subscriptions or access levels.

## 7. ASSIGNMENT CLAUSE

The User may not assign, transfer, or delegate the rights and obligations arising from this Contract without Tendersight’s prior written consent. Tendersight may assign this Contract to any affiliate, associated company, or third party as a result of a reorganization, merger, or sale.

## 8. CONTRACT FORMATION AND ELECTRONIC ACCEPTANCE

### 8.1

The Contract shall be deemed concluded on the earliest of the following dates:  
(a) the date of signing the commercial offer;  
(b) the date on which the “Accept Terms” checkbox is selected within the interface;  
(c) the date of payment of the first invoice issued by the Provider.

### 8.2

The Client’s representative declares that they have the legal authority to enter into the Contract.

## 9. RIGHT OF WITHDRAWAL (FOR EU CONSUMERS)

Natural person users within the European Union benefit, pursuant to Directive 2011/83/EU, from a right of withdrawal from the contract within fourteen (14) calendar days from its conclusion. However, if the provision of digital services has already begun with the user’s explicit consent, this right shall be deemed forfeited, in accordance with Article 16(m) of the Directive.

## 10. ENTIRE AGREEMENT CLAUSE

This Contract constitutes the entire agreement between the parties and supersedes any prior agreement, whether oral or written. The parties confirm that they have not relied upon any statement, representation, or assurance not expressly included in this Contract. Any promotional materials, demos, emails, prior conversations, or sales materials are provided for informational purposes only and do not constitute contractual guarantees.

## 11. FEEDBACK AND BUG REPORTING CLAUSE

Any suggestions, ideas, feedback, or technical bug reports submitted by the User to Tendersight shall be deemed non-confidential information, and Tendersight shall hold full rights to use, publish, or implement such information without any obligation of compensation or attribution.

## 12. ARCHIVING AND AUDIT CLAUSE

The User agrees that Tendersight has the right to retain logs, copies, snapshots, and archives of interactions, access events, modifications, and actions performed within the Platform, for evidentiary, security, maintenance, tax compliance, and legal audit purposes. Such records may be disclosed to authorities upon lawful request.

## 13. DISCLAIMER OF WARRANTIES

Tendersight provides the Platform, its content, and related services on an “as is” and “as available” basis, without any express or implied warranties, representations, or assurances. To the maximum extent permitted by law, Tendersight expressly disclaims all warranties, including but not limited to:  
– implied warranties of merchantability;  
– fitness for a particular purpose;  
– non-infringement of third-party rights;  
– absence of errors, viruses, or service interruptions.

Tendersight does not warrant that its services will be secure, uninterrupted, error-free, free of technical defects, or that results obtained through the use of the Platform will be accurate, complete, or reliable. No oral or written advice or information shall create any warranty not expressly stated in these Terms.

## 14. USE OF ARTIFICIAL INTELLIGENCE (AI) ALGORITHMS

**Proprietary algorithms.** The Platform uses artificial intelligence models developed by Tendersight to classify tenders and generate recommendations.  
**Transparency.** Content marked “AI-generated” is produced automatically; by continuing to use the Platform, the Client confirms that it understands it is interacting with an AI system (Article 52 EU AI Act – transparency).  
**Informational purpose only.** Any analysis, filtering, score, text, notification, or suggestion provided by AI is indicative only and does NOT constitute legal or financial advice, nor any guarantee of success.  
**Human oversight.** The Client is responsible for critically assessing AI outputs and ensuring human intervention before making commercial or compliance decisions (Article 14 EU AI Act – human oversight).  
**Technical limitations.** Tendersight does not guarantee that AI outputs are exhaustive, error-free, or fit for a particular purpose. The model may contain biases, update lag, or inconsistencies with official data.  
**Compliance.** The Client undertakes to use the AI features in compliance with all applicable laws (public procurement, anti-corruption, data protection, the AI Act) and not to rely exclusively on AI outputs for critical decisions.  
**Transparency and Right to Human Intervention.** In accordance with obligations established by the EU Artificial Intelligence Regulation, Tendersight will visibly label automatically generated content within the Platform interface. The User has the right to: the Platform provides clear mechanisms for reviewing AI-generated content, as well as the ability to edit certain AI outputs where technically feasible. Automatically generated content is for informational purposes and does not constitute a professional or legal recommendation.  
be informed about the use of AI algorithms,  
contest the results provided,  
request human intervention or an alternative human review.  
The Client confirms that it does not rely on any statement or representation by Tendersight regarding the accuracy, usefulness, legality, or applicability of AI outputs or the information presented within the Platform. All information is provided “as is,” exclusively for informational purposes.  
The Client acknowledges and agrees that it uses any AI-generated output, analysis, or content at its own risk, and that such outputs may be incomplete, inaccurate, or irrelevant in a particular contractual or legal context. The Provider shall not be liable for any damages arising as a result of a commercial, legal, or administrative decision made exclusively on the basis of such outputs.

## 15. INDEMNIFICATION OBLIGATIONS

The User agrees to indemnify, defend, and hold harmless Tendersight, its affiliates, directors, employees, agents, and contractual partners against any and all claims, losses, damages, costs, expenses, or liabilities (including attorneys’ fees and court costs) arising from: – breach of these Terms and Conditions; – breach of any applicable law (including public procurement, data protection, unfair competition, and anti-corruption laws); – use of the Platform for illegal, harmful, or deceptive purposes; – misuse of the Platform’s AI functions. This indemnification obligation shall continue to apply after termination of the contractual relationship with Tendersight.  
Any dispute arising out of or in connection with this agreement that cannot be amicably settled shall be finally and bindingly resolved by arbitration administered by the International Court of Arbitration of the International Chamber of Commerce (ICC), in accordance with its rules. The seat of arbitration shall be Paris/London/New York, and the language of the proceedings shall be English. This clause shall survive termination of the Contract.

## 16. GOVERNING LAW AND JURISDICTION

This Contract is governed by the laws of the State of Delaware, United States of America, excluding conflict-of-laws rules. Any dispute arising from or related to these Terms shall be resolved exclusively by the competent courts of the State of Delaware, USA. Users residing outside the USA are required to comply with applicable local laws in force, and mandatory consumer protection provisions (where applicable) are not excluded by these Terms. In Romania, the provisions on consumer protection and liability in cases of fraud or gross negligence shall apply with priority where relevant.  
The parties expressly waive the right to initiate or continue any action before courts other than those in the State of Delaware, except where applicable law imposes another mandatory jurisdiction, such as in consumer protection matters.

## 17. NO GUARANTEE OF SUCCESS IN TENDERS

Tendersight does not guarantee or promise that use of the Platform will result in winning any public contract, selection in a procurement process, or obtaining a favorable outcome in a tender. The Platform is an informational and decision-support tool. Results generated by the search engine or AI algorithms do not constitute binding recommendations, commitments, or legal advice. The User is responsible for assessing the identified opportunities and for complying with the legal conditions applicable to each procedure.

## 18. LAWFUL USE AND COMPLIANCE

The User undertakes to use the Tendersight Platform only in accordance with applicable law, including (without limitation): – public procurement regulations; – tax and commercial laws; – personal data protection laws (GDPR); – rules on fair competition and anti-corruption; – legislation governing the use of artificial intelligence-based technologies. Tendersight reserves the right to immediately suspend or terminate access to user accounts that breach these obligations.

## 19. INTELLECTUAL PROPERTY

The content and design of [www.tendersight.ai](http://www.tendersight.ai), including its design and user experience, as well as the databases accessible through it or via it, are the exclusive property of Tendersight and are protected under applicable Romanian copyright and related-rights legislation. Copyright in works uploaded by partner-users belongs to them, with Tendersight acting solely as a free hosting provider for such information. Responsibility for the content of the data made available to users by partner-users of Tendersight through the Platform rests with those partner-users.  
Tendersight continuously makes all reasonable efforts to identify and remove content that could infringe the intellectual property rights of other persons; however, given the large number of hosted files, it is impossible to carry out an individual and objective assessment of each item of content posted by registered partner-users. The purpose of the tendersight.ai platform is to continuously inform users in a correct manner and in compliance with legal requirements; therefore, if a user becomes aware in any way of any legal infringement, the user is requested to send an email to support@tendersight.ai indicating the rights infringed, to allow the Platform administrators to act in accordance with legal provisions, namely Article 14 of Law no. 365/2002, republished, on electronic commerce.  
Tendersight may at any time change the Platform content, the structure of the commercial offer, discontinue subscriptions, make changes to structure or accessibility, discontinue the provision of information on the site, and limit access for certain IPs without prior agreement and without prior notice.  
Access to the online content of the website [www.tendersight.ai](http://www.tendersight.ai) is provided on the basis of creating an account. Depending on the age of the account or existing campaigns, the account may be free or paid (based on a monthly or annual subscription). To subscribe to tendersight.ai alerts and notifications, and for certain sections of the Platform, authentication is required by entering a username and password. Tendersight reserves the right to amend the terms and conditions of use of the Platform at any time, with amendments being applicable as of their publication on the site. The information and documents published on tendersight.ai are taken from the official websites of the national and European authorities responsible for public procurement and are made available to tendersight.ai subscribers.  
Copying, reproducing, recompiling, decompiling, distributing, publishing, displaying, modifying, creating components or fully derivative products or services, as well as any other method of exploiting the content of the site, are prohibited, except for displaying on a personal computer screen and printing or downloading, for personal and non-commercial purposes, certain documents or information explicitly designated for this purpose, provided that all elements referring to intellectual property rights, other proprietary rights, and the conditions of use of those documents or information remain unaltered.  
The republication of information by publications or, as the case may be, websites may be carried out only in accordance with the terms agreed by the Romanian Press Club: “The free reuse of press materials may be made only within the limit of 500 characters, but without exceeding half of the article or news item in question, thereby ensuring both the free circulation of information and the ‘press review’ character supported by the relevant internet pages. In these cases, the source of the information must be cited. Reuse beyond the above may be carried out only under an agreement, financial or otherwise, concluded with the rights holder.” Websites that republish information from [www.tendersight.ai](http://www.tendersight.ai) shall cite the source with a link to the site as follows: at the end of the news item, after the last paragraph and outside it (or at the beginning of the news item, depending on the layout of the relevant websites), it shall be clearly stated: “source: tendersight.ai”, with an active link to [www.tendersight.ai](http://www.tendersight.ai).  
Tendersight assumes no responsibility for the legality, accuracy, or compliance with intellectual property rights in relation to data or content provided by users or partners of the Platform. The Client warrants that it holds all rights in the uploaded content.

## 20. REGISTRATION – PLATFORM USE – NEWSLETTER UNSUBSCRIPTION

Access to and use of the Tendersight Platform, including any page or component section thereof, or any Service provided through the Platform, may be carried out only in accordance with these Terms and Conditions, which include the Data Privacy Policy and the Cookie Policy. In order to use the Services, we may request that the User expresses consent to these terms and conditions through a specific action signifying unambiguous consent (e.g., checking the box “I have read and agree to the Tendersight terms and conditions”).  
By checking a specific box, the User: expressly agrees to comply with all clauses in this set of terms and conditions, as well as any other specific terms and conditions applicable to the services; acknowledges the personal data processing conditions under the privacy policy, which forms an integral part of this set of terms and conditions. By registering an account, you agree that we may contact you for technical purposes at the email address provided, where applicable. Even if you omit to review the terms and conditions but use the Tendersight Platform, we will consider that you have accepted this set of Terms and Conditions (including any updates thereto).  
If you do not agree with the provisions of this set of Terms and Conditions (including any updates), please do not use, or as the case may be cease using, the Tendersight Platform and the Services offered. Access to the Newsletter/notifications/alerts service or other features within the Platform requires your registration with an email and a password.  
Users may unsubscribe when they no longer wish to receive the tendersight.ai newsletter, via the unsubscribe link contained in the email or according to the instructions within the Platform. Our recommendation is not to disclose this password to anyone. tendersight.ai never asks for your account password via SMS, email, or telephone.

## 21. USER ACCOUNT PROTECTION

Your access to the Tendersight Platform user account is protected by a password. We recommend that you do not disclose this password to anyone. Tendersight never requests your account passwords in unsolicited messages or calls. Moreover, we recommend that you log off/sign out at the end of each use session. We also advise you to close the browser window in which you worked at the end of your navigation on Tendersight.  
If you use the Platform, we recommend that you take additional protective measures to prevent unauthorized access to the mobile devices you use to access the Platform (e.g., setting a device password). These recommendations are intended to prevent unauthorized persons from accessing your personal information or correspondence. You are responsible for maintaining the confidentiality of your information and your Platform access password. You will be responsible for the use of your registration, whether such use occurs with or without your consent. You agree to notify Tendersight of any unauthorized use of your Platform registration data.

## 22. GDPR – DEFINITIONS / TERMS USED

**Data subject’s consent** – any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them;  
**Electronic service** – a service or resource offered via the Internet for the purpose of improving the communication process between users and Tendersight;  
**Personal data** – any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to their physical, physiological, mental, economic, cultural, or social identity;  
**Processing of personal data** – any operation or set of operations which is performed on personal data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure to third parties by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;  
**Controller** – any natural or legal person, private-law or public-law entity, including public authorities, institutions and their territorial structures, which determines the purposes and means of the processing of personal data; where the purposes and means of processing of personal data are determined by or pursuant to a legal act, the controller is the natural or legal person, public-law or private-law entity, designated as controller by or pursuant to that legal act;

## 23. GDPR – PERSONAL DATA – INFORMATION / APPLICABLE LEGISLATION

Tendersight respects your privacy and the integrity of the personal data you share with us when accessing the Platform, as well as in connection with the provision of our services on the Platform and outside it. This notice is intended to inform you what types of information qualified as personal are collected from you for the purpose of carrying out the contractual relationship between us, for what purpose and under what conditions we may use, in part or in whole, this information, how we intend to protect the information collected from you, who has access to the collected information, how inaccuracies in the information we process may be corrected over time, and the rights you have regarding withdrawing our access to such data (conditions, methods, and consequences of withdrawal).

This notice does not constitute legal advice, as regulated by Law no. 51/1995, as amended, regarding the practice of the legal profession. Tendersight hereby informs you about the processing of your personal data and the rights you have in accordance with REGULATION (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (hereinafter “GDPR”), the applicable national personal data protection and security legislation in force (Law no. 190/2018 regarding measures for implementing Regulation (EU) 2016/679), and Law no. 506/2004 on the processing of personal data and the protection of privacy in the electronic communications sector.

**Users’ rights:** Pursuant to Law no. 190/2018, you benefit from the right of access to data, the right to intervene upon/rectify data, the right to erasure of data, the right not to be subject to an individual decision, the right to data portability, and the right to seek judicial remedies.

You also have the right to object to the processing of your personal data and to request the erasure of data. To exercise these rights, you may submit a written, dated, and signed request to tendersight.ai exclusively in digital format at: support@tendersight.ai.

The purpose of collecting data is to enable you to have easy access to your account on the tendersight.ai website or to inform you about new news items concerning European funding. Furthermore, the data is collected for billing purposes and for relationships with Romanian tax authorities, upon their request.

**What information we collect:**  
**Information provided directly by the User:** when you create an account on the tendersight.ai Platform, we may ask for your name, your email address, your phone number, and we may request other personal information. The data may be corrected in the “My Account” section, accessible throughout the visit in the top-right corner of the portal.

This information submitted by you will not be shared with any third party.  
**Information from the server traffic report:** when you visit a website, you disclose certain information about yourself, such as your IP address, the time of your visit, the place from which you accessed our Platform, and the actions you took. Tendersight records this information for a determined period of time. We use external traffic analytics services, such as those provided by Google Analytics or HotJar. Tendersight uses such data only for the purpose of communicating anonymous, standardized user pattern templates to our advertising clients. We do not use traffic data to identify persons behind IP addresses.

Personal data and information of other Clients collected by Tendersight are used to complete registration (creation of an Account/License) and, at the same time, to ensure Clients’ access to the Tendersight Services. When you register on one of our websites, you are requested to provide information such as first name, last name, company name, email address, and credit card/payment information if a Client continues to use our Services after the free trial period. Except where the Client decides to use our Services after a free trial period, credit card/payment information is not required. We also collect other information (including Personal Data) provided by the Client during the use of our Services. Some information provided, such as an IP address, a domain, browser type, operating system type, etc., may be obtained automatically when a user visits our websites.

When accessing Tendersight, the Client may be requested to provide similar data accessible to that provided during registration on our website. Please note that, as you enter data (including Personal Data) into the system through the Service, you are fully responsible for the lawful obtaining of such data in accordance with applicable law, as well as for the lawful disclosure/processing of such data toward Tendersight.

**How we protect the information collected from users:** The confidentiality and protection of the information collected from you are of vital importance to us. Tendersight does not provide collected information to third parties without your prior express consent. Any statistics regarding our users’ traffic that we provide to third-party advertising networks or partner sites are provided only as aggregated data and do not include any personally identifiable information about any individual user. Your access to certain services and information within the Platform is protected by a password.

Upon receiving the information you submit, we guarantee that we will make all efforts to ensure its security in our systems, in accordance with the security standards imposed by applicable Romanian legislation in force.

**Who has access to the information collected from users:** Tendersight may disclose personally identifiable information where the law expressly provides for this, where requested by a competent authority, or where necessary to protect Tendersight’s rights and interests.

In conclusion, when you access the tendersight.ai website and you are requested to disclose information about yourself, you will disclose such information only to tendersight.ai, except where the respective service or information is offered in partnership with another site or service. Each time such a service is provided in partnership with another site, you will be informed accordingly. In order to provide services at the highest possible standards, it may be necessary to share your personal information with the co-partner site or service.

If you do not want your data to be shared, you may act accordingly by not allowing data transfer through non-use of that particular service. If you choose to accept data sharing, you must understand that the providers of the partnered service may have separate privacy and data collection practices. Tendersight has no control over and cannot guarantee all legal aspects implied by the use of such independent privacy practices.

**Recipients of personal data:** The personal data mentioned above may be made available to or transferred to third parties, as necessary, such as:  
Payment processors, banking service providers, potential partners and suppliers for event organization, loyalty campaigns or promotional offers, marketing, PR, advertising, advertising production, event organization agencies;  
Internet and telephony providers, IT and software systems, cloud and hosting, IT support, storage of documents and information, confidential waste disposal, platforms and/or providers for document and activity review or management, document processing and translation, secretarial services, audit, training;  
Our professional advisers, such as lawyers, valuers, tax consultants and accountants or other experts; HR and payroll companies and platforms, security companies and building management bodies, delegates, postal providers or couriers;  
Third-party service providers assisting us in operating and interpreting data obtained in online promotion campaigns or managing the newsletter service;  
Potential buyers of the business or parts of our business;  
Public or regulatory authorities, tax authorities.

Also, for the purposes of processing regulated above, we may provide your personal data to partner or affiliate companies, which will be subject to Tendersight’s instructions regarding the processing of your personal data. We may also process personal data for the establishment, exercise, or defense of a right in court within judicial proceedings, administrative proceedings, or other official proceedings in which Tendersight is involved. Please note that this list is not exhaustive and there may be other examples where we must share personal data with other parties in order to provide the services as efficiently as possible or to protect the rights, safety, and property of our company or the persons comprising it, employees, suppliers, or similar, to respond to complaints, or to prevent fraud and illegal activities.

**Statements:** The user, in turn, declares that they understand and accept these Terms and Conditions, which they have become aware of through the legal representative/project owner, and undertakes to inform any data subjects whom they involve in the performance of the Contract that Tendersight processes their data in accordance with this notice and its privacy policy.

Tendersight Inc., as a data controller or processor, may transfer the personal data of users from the European Union to its infrastructure in the United States of America, in accordance with applicable data protection legislation. Such transfers are carried out:  
a) either on the basis of Tendersight’s participation in the EU-U.S. Data Privacy Framework (where applicable),  
b) or on the basis of the Standard Contractual Clauses (SCCs) approved by the European Commission, supplemented with appropriate technical and organizational measures.  
Additional information on these measures and copies of the documentation may be requested at: support@tendersight.ai.

**Data Processing Agreement (DPA)**  
To the extent the user acts as a personal data controller and Tendersight provides services involving the processing of such data on the user’s behalf, the parties shall enter into a separate data processing agreement in accordance with Article 28 of Regulation (EU) 2016/679 (GDPR). This agreement (DPA) sets out the parties’ rights and obligations regarding the security, confidentiality, and lawfulness of data processing.  
A copy of the DPA may be requested by email at: support@tendersight.ai or is made available in the user account under the Legal section.

## 23.1 SECURITY INCIDENTS AND NOTIFICATIONS

Tendersight undertakes to implement appropriate technical and organizational measures to ensure the confidentiality, integrity, and availability of the data processed through the Platform.  
In the event of a security incident that affects the Client’s personal data or the operation of the Platform in a significant manner, Tendersight undertakes:  
a) to notify the Client without undue delay, but no later than seventy-two (72) hours from becoming aware of the incident, in accordance with Article 33 of Regulation (EU) 2016/679 (GDPR);  
b) to provide relevant information regarding the nature of the incident, the categories of data affected, the measures adopted, and the potential impact;  
c) to cooperate with the Client in order to limit consequences, remedy the situation and—where applicable—notify the competent authorities or data subjects, in accordance with Article 34 GDPR.  
Tendersight shall keep a record of all relevant security incidents, accessible upon request by the competent supervisory authorities.  
This notification obligation also applies where Tendersight is notified of a security breach suffered by a third-party provider processing data on its behalf, and the incident affects the Client’s data.

## 23.2 RIGHT TO AUDIT AND SECURITY CERTIFICATIONS

Tendersight declares that it implements reasonable technical and organizational measures to protect personal data and the Platform infrastructure, including access control, encryption, logical segregation, and usage monitoring.  
Upon the Client’s express and justified request, submitted in writing at least fifteen (15) days in advance, Tendersight will make available to the Client the following:  
a) a description of the technical and organizational security measures applied;  
b) reports or certificates obtained following audits conducted by independent third parties (where applicable), such as ISO/IEC 27001, ISO/IEC 27701, SOC 2 Type I/II, or equivalent controls;  
c) internal policies regarding confidentiality, incident management, and access control;  
d) any documentation reasonably necessary to demonstrate compliance with GDPR obligations or contractual clauses on data protection.  
Requests for on-site or remote audits of Tendersight’s infrastructure will be accepted only:  
where required by law or by a competent regulatory authority,  
or in the event of a significant incident that affected exclusively the Client’s data,  
and only after signing a separate audit agreement, subject to confidentiality and the reasonable limitations imposed by Tendersight.  
Tendersight may reasonably refuse access to information that includes trade secrets, source code, identifying information of other clients, data about proprietary AI models, or protected strategic elements.

## 23.3 SUBPROCESSORS AND TRANSFERS TO THIRD PARTIES

For the performance of contractual obligations and the operation of the Platform, Tendersight uses authorized third-party providers (“Subprocessors”), who may process personal data on the Client’s behalf. These Subprocessors are carefully selected and are subject to contractual obligations equivalent to those assumed by Tendersight under this Agreement, in accordance with Article 28(2) and (4) of Regulation (EU) 2016/679 (GDPR).  
The current list of authorized Subprocessors includes, without limitation:  
Amazon Web Services, Inc. (AWS) – cloud hosting infrastructure and databases;  
Microsoft Azure / Microsoft Ireland Operations Ltd. – cloud infrastructure and additional data storage;  
Google LLC / Google Ireland Ltd. – email, internal documentation, collaboration and back-office;  
Stripe Payments Europe, Ltd. – online payment processing;  
Notion Labs, Inc. – internal documentation and team coordination;  
Hotjar Ltd. / Google Analytics – traffic and user behavior analytics, in anonymized form;  
Sentry / PostHog / Datadog – application monitoring, debugging and observability;  
Resend, Inc. – transactional email delivery and automated notifications;  
Mailgun Technologies, Inc. / Postmark – additional email delivery infrastructure;  
HubSpot, Inc. – customer relationship management (CRM) and commercial communications, in aggregated form.  
Tendersight will notify the Client at least fifteen (15) calendar days before adding or replacing a Subprocessor. Notification shall be made by email or by display within the Platform interface.  
The Client has the right to submit a justified objection, on grounds of legal compliance or security, within ten (10) calendar days from notification. Tendersight will review the objection and will endeavor, to the extent possible, to provide a reasonable alternative solution.  
In the absence of an objection within the stated period, the use of the Subprocessor shall be deemed accepted.  
To the extent permitted by law, Tendersight shall not be liable for errors, unavailability, or losses caused by authorized Subprocessors, provided they comply with the contractual obligations undertaken. Tendersight’s liability does not extend to deficiencies arising exclusively from the infrastructure or services provided by such third parties.

## 24. COOKIE POLICY

The purpose of tendersight.ai accessing data stored on your computer (cookies) is to personalize the displayed content—for example, retaining each user’s customized settings, authentication for comments, or creating user profiles (without identifying a particular user or IT device) for marketing purposes.  
The purpose of third-party advertising networks accessing data stored on your computer (cookies) is internet marketing—for example, displaying ads relevant to users and creating user profiles (without identifying a particular user or IT device) for marketing purposes.  
Other third parties, such as those collecting traffic data (e.g., SATI) or those belonging to social networks (e.g., Facebook) integrated into tendersight.ai pages, may use cookies for the purpose of collecting traffic information or, respectively, enabling content sharing with the specific social network. Users who do not want third parties to access data stored on their computer (cookies) may use their browser settings to delete or block them. To assist our users, we indicate how the top three browsers on the market allow this:  
Internet Explorer - [https://support.microsoft.com/kb/278835/ro](https://support.microsoft.com/kb/278835/ro)  
Mozilla Firefox - [https://support.mozilla.org/ro/kb/cookie-urile](https://support.mozilla.org/ro/kb/cookie-urile)  
Google Chrome - [https://support.google.com/chrome/bin/answer.py](https://support.google.com/chrome/bin/answer.py)

## 25. LIMITATION OF LIABILITY

To the maximum extent permitted by applicable law, Tendersight, its affiliates, directors, employees, agents, partners, suppliers, or consultants shall not be liable for any damages of any kind, whether direct or indirect, including, without limitation: loss of profit, loss of data, loss of business opportunities, loss of revenues, business interruption, additional costs of procuring alternative services or products, moral damages, or special, punitive, or consequential damages, arising out of or in connection with access to, use of, or inability to access or use the Platform, the Services, the content, or any automatically generated information (including by artificial intelligence algorithms), regardless of the legal basis invoked (contract, tort, statutory, etc.), even if Tendersight has been advised of the possibility of such damages. Tendersight does not warrant that the Platform or its content will operate without errors, interruptions, delays, or that it will be free of viruses, vulnerabilities, calculation errors, or interpretation errors.

Tendersight also does not guarantee the accuracy, completeness, or suitability of the results, recommendations, or information provided by its systems (including AI-based systems) in the context of participation in public tenders. Tendersight’s total aggregate liability to any user or third party for any claims, losses, damages, or expenses, regardless of their nature, shall in no event exceed the total amount paid by the relevant Client to Tendersight during the twelve (12) months preceding the event giving rise to the claim, regardless of the number of authorized users or individual accounts associated with such Client.

Tendersight assumes no contractual, tort, or statutory liability for the commercial, legal, or operational decisions taken by the Client exclusively on the basis of content generated by its artificial intelligence algorithms. These functionalities are purely informational, without any guarantees of accuracy or practical applicability, and the final responsibility for validating and applying AI results rests exclusively with the Client.

No provision of this Contract shall be interpreted as imposing on Tendersight any indemnification obligation or guarantee in the absence of its direct and proven fault. The limitation of liability also applies where a third party alleges damages resulting from the Client’s use, interpretation of, or lack of access to the Platform Services.

**Applicable legal carve-outs:** Certain jurisdictions (including Romania and the European Union) do not permit the exclusion of certain warranties or the limitation of liability for certain types of damages, such as those resulting from fraud, intent, or gross negligence. In such cases, this clause applies only to the extent permitted by applicable law. Nothing in these Terms excludes or limits Tendersight’s liability where such exclusion would be deemed illegal or unenforceable by a competent court. The User agrees that use of the Platform is at their own risk, that they are responsible for the proper assessment of the information received, and that Tendersight does not assume any contractual obligation of result, but only an obligation to use reasonable technical means.

The parties agree that all communications regarding this Contract shall be made to the following addresses:  
For the User – to the email address provided through the Platform;  
For Tendersight – to the following email address: support@tendersight.ai

This limitation of liability applies regardless of the legal basis of the claim (contract, tort, statutory, or otherwise), even if Tendersight was previously notified of the possibility of damages. Tendersight’s liability is cumulatively limited across all legal grounds invoked, and compensatory amounts may not be added to or overlap one another.

Any claim against Tendersight must be brought within a maximum of twelve (12) months from the occurrence of the event giving rise to the claim, under penalty of forfeiture.

## 26. UPDATES

Tendersight reserves the right to modify and update at any time the content of this website, as well as the Terms and Conditions of use, without prior notice. Therefore, users are requested to visit this page periodically to verify the applicable conditions. By continuing to use the Platform after the date the changes are displayed, the Client implicitly accepts the new version of the Terms.

## 27. RIGHT TO USE THE CLIENT’S LOGO FOR REFERENCE AND MARKETING PURPOSES

By creating an account on the Tendersight Platform, the Client gives its express and unequivocal consent for the Provider to use the Client company’s name and logo for commercial reference, marketing, and promotional purposes, including, without limitation, display on the website’s main page (landing page), in commercial presentations, advertising materials, case studies, and other external communications.

Such use does not grant the Provider any intellectual property rights in the Client’s trademark and is made strictly for the purpose of indicating that the respective Client uses Tendersight’s services. If the Client wishes to revoke this consent, it may send a written request at any time to: support@tendersight.ai, and the Provider shall comply with the request within a maximum of ten (10) business days of receipt.

## 28. REPRESENTATIONS AND WARRANTIES

The User warrants that they have the legal right and capacity to enter into the agreement; that they will provide true and accurate information at all times and will not provide false information when using the services; that they will use the services only for lawful purposes and in accordance with the agreement; and that they will comply at all times with all applicable laws, rules, and regulations, including, without limitation, data protection laws. In the event of a breach of any of the above warranties, in addition to any other remedies available by law, Tendersight shall have the right, immediately following prior written notice, to suspend or terminate the Contract and the use of the services.

## 29. PLATFORM MAINTENANCE

Tendersight shall use reasonable efforts to ensure that Platform maintenance, which may require interruption of the User’s access to the Services or any material part thereof (“Maintenance Events”), will not last more than one (1) hour, provided that Tendersight may interrupt access to the Services at any time to perform essential emergency maintenance. Maintenance includes all regularly scheduled bug fixes, software updates, and feature improvements. Tendersight shall maintain and update the Platform. If the User discovers that the Services contain an error, the User may report it at any time by contacting our support service at: support@tendersight.ai. During maintenance periods, Tendersight may update versions, install bug fixes, and apply patches to the Services or any part thereof. Tendersight shall use all reasonable efforts to avoid unplanned downtime for software maintenance.

## 29.1 MINIMUM AVAILABILITY LEVEL (SLA)

Tendersight undertakes to ensure an operational availability of the Platform of at least 99% during each calendar month, excluding periods of planned maintenance or force majeure, as defined in this agreement.

“Operational availability” means the ability of Authorized Users to access and properly use the essential functionalities of the Platform, namely: authentication, access to tenders, queries, notifications, and algorithmic reports, provided that any interruptions are not caused by the Client’s own equipment or networks.

Planned maintenance periods, notified at least twenty-four (24) hours in advance, and interruptions caused by external events not attributable to the Provider (including third-party network outages, partner infrastructure, or external cyberattacks on public networks) are excluded from the availability calculation.

If the monthly availability level falls below 99.5%, the Client shall be entitled to request a proportional service credit (“Service Credit”) based on the total cumulative downtime, capped at 10% of the net monthly invoice value for the affected month. This credit is non-refundable and may be used only to offset future invoices issued by Tendersight.

To benefit from this credit, the Client must submit a justified request to support@tendersight.ai within a maximum of fifteen (15) calendar days from the end of the month for which the SLA non-compliance is alleged. Requests submitted after this deadline will not be considered.

This clause constitutes the Client’s sole and exclusive remedy for failure to meet availability obligations and does not give rise to any other compensation obligations, direct or indirect, on the part of Tendersight.

## 29.2 TECHNICAL SUPPORT AND RESPONSE TIMES

Tendersight provides technical support for the operation of the Platform and remediation of potential technical errors through the official contact channels: support@tendersight.ai or the dedicated interface within the user account.

The estimated average response time for requests submitted by the Client is forty-eight (48) business hours, calculated from the moment receipt of the request is acknowledged. This estimate is valid for standard accounts. Tendersight does not guarantee full resolution within this time frame, but only the initiation of the technical analysis process.

For clients benefiting from dedicated commercial plans (e.g., Enterprise, Corporate, or a customized SLA), Tendersight may offer higher support levels based on a separate agreement. These may include priority response times, dedicated points of contact, fast channels (e.g., private Slack or phone), as well as access to the feature roadmap or technical consulting sessions.

All requests will be internally classified based on severity:

- Critical Priority (P1) – total blockage of access to the Platform;
- Major Priority (P2) – essential functionalities degraded or producing erroneous results;
- Medium Priority (P3) – non-blocking errors or secondary functionalities affected;
- Low Priority (P4) – suggestions, improvements, general feedback.

Tendersight reserves the right to categorize incoming requests within these categories and to prioritize them based on impact on all Platform users.

## 30. ACCESS TO TENDERSIGHT SERVICES

Access to certain Services provided by Tendersight is permitted only after purchasing a subscription or a credit package, according to the fees displayed in the Platform interface. Payments are processed electronically through the Stripe processor using accepted payment methods (bank card, Apple Pay, etc.). The tax invoice is issued automatically after transaction confirmation and sent by email.

Tendersight reserves the right to suspend access to the Services where payment is refused, reversed, or unsuccessful, without any prior notice obligation. Amounts already paid are non-refundable, except where expressly required by law. Access is activated automatically upon payment confirmation via Stripe.

The Tendersight Platform may be used by certain business partners as a basis for selling or promoting products and services. In such case, the contract between you and the relevant products/services provider will be concluded between you and that provider, and not between you and Tendersight. Where you wish to cease the provision of the service to you, you understand and agree that payments already made are not and will not be refunded. After the expiry of the agreed payment term for a pro forma invoice, as stated in that invoice, Tendersight is entitled to restrict access until payment is made. Late payment may give rise to late-payment penalties in the amount of 0.1% per day of delay, calculated until full payment of the amount due.

Tendersight reserves the right to immediately suspend user accounts involving unauthorized or abusive behavior, including: content scraping, brute-force attacks, automated use (bots), interference with AI systems, unauthorized manipulation of the interface, or attempts to compromise infrastructure security.

Use of the Platform for competitive analysis, reverse engineering, development of competing products, or benchmarking is prohibited, except where there is a prior written agreement with Tendersight.

## 30.1 PROHIBITED USE AND BENCHMARKING

It is strictly prohibited to use the Tendersight Platform, directly or indirectly, for the purpose of:  
a) competitive analysis or reproduction of its functionalities (reverse engineering, design copying, logical or architectural replication),  
b) public or commercial benchmarking of results generated by the integrated AI algorithms,  
c) developing competing products or services using access to the interface, functionalities, or output data generated by the Platform,  
d) evaluating the performance of Tendersight’s AI systems in isolation, without the Provider’s prior written consent.

The Client is also prohibited from using the Platform for automated testing purposes (web scraping, crawling, mass data extraction), except to the extent such use has been expressly approved in writing by Tendersight.

Any breach of this clause entitles Tendersight to immediately suspend access to the relevant account and to claim compensation for the damage caused, including reputational or contractual damages, without prior notice.

This clause remains applicable after termination of the Contract for a period of twenty-four (24) months where the breach has ongoing or potential commercial effects.

## 31. DIFFERENTIATED PRICING POLICY AND COMMERCIAL EXPERIMENTS

Tendersight reserves the right to apply differentiated commercial and pricing policies for different clients or client categories, even simultaneously, without any obligation to notify users in advance or to maintain uniform displayed prices.

Applicable prices and commercial terms may vary based on objective factors, including, without limitation:  
A/B testing and other forms of commercial testing;  
the Client profile (e.g., company size, industry, jurisdiction);  
the time of registration or usage behavior;  
participation in promotional campaigns, pilot offers, or temporarily applied discounts.

The purpose of these variations is to continuously improve the services offered, validate market hypotheses, and personalize the user experience within the Platform.

Each Client understands and accepts that the applicable price and commercial terms are those explicitly communicated in the offer addressed to that Client or displayed in the account at the time of purchase, without the possibility of invoking commercial treatments applied to other clients or plans.

This practice does not contravene Article 101 of the Treaty on the Functioning of the European Union (TFEU), as the differentiated pricing policy is unilateral, transparent, economically justified, and does not result from an agreement or concerted practice with other market entities. No provision of these Terms shall be interpreted as implying anti-competitive conduct prohibited by EU or national competition law.

## 32. CONFIDENTIALITY

Neither Tendersight nor the User shall use or disclose to third parties, either during the term of the Contract or after its expiration, any confidential information that one party has received from the other.

“Confidential information” means any information, technical, commercial, or otherwise, in written, oral, or electronic form, except for information that is publicly known or has become publicly known by any means other than a breach of this clause, or that: was independently developed without access to the other party’s confidential information; was lawfully received from a third party; or must be disclosed pursuant to legal requirements or at the request of a governmental authority.

If you are provided with a login email address, a phone number, a password, or any other information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. If the User is notified by a third party that such third party claims rights over the services provided by the Tendersight Platform or that use of the services infringes such third party’s rights, the User agrees to immediately notify Tendersight and, at Tendersight’s request, to immediately cease using the Services.

The User confirms that it does not rely on any representation, promise, or estimate provided by Tendersight other than those expressly set forth in this agreement. Tendersight shall not be liable for the Client’s assumptions or subjective interpretations regarding the performance or results of the Platform.

## 33. GROUNDS FOR EXEMPTION FROM LIABILITY

**Force majeure and fortuitous event (Article 1351 Civil Code)**  
(1) Unless the law provides otherwise or the parties agree otherwise, liability is excluded when the damage is caused by force majeure or a fortuitous event.  
(2) Force majeure is any external event that is unforeseeable, absolutely invincible, and unavoidable.  
(3) A fortuitous event is an event that cannot be foreseen or prevented by the person who would have been liable had the event not occurred.  
(4) If, pursuant to the law, the debtor is exempt from contractual liability for a fortuitous event, they are also exempt in the event of force majeure.

## 34. DISCLAIMER OF WARRANTIES

The Platform and all services offered by Tendersight are provided “as is” and “as available,” without any express or implied warranty. To the extent permitted by law, Tendersight expressly disclaims all warranties, including, without limitation, implied warranties of merchantability, fitness for a particular purpose, and non-infringement. Tendersight does not warrant that the Platform will be continuously available, error-free, or uninterrupted, and provides no warranty regarding the accuracy, completeness, timeliness, or reliability of the content provided.

## 35. TERMINATION

Without prejudice to the rest of the agreement or any legal provisions, Tendersight may immediately suspend or terminate the User’s use of the Services, without liability or penalties, if: any payment owed by the User to Tendersight is refused, rejected, or reversed for any reason during the subscription period; the User breaches any of the terms of the agreement; the User undertakes scraping actions or uses automated systems to extract data from the Platform; the User’s behavior is dubious or unlikely to be human (as determined by traffic analysis tools); Any party has the right to terminate the agreement with immediate effect by written notice to the other party in the following situations: where the other party breaches any of its obligations under the agreement and such breach is not capable of remedy; where the other party commits a significant breach of any of its obligations under the agreement and does not remedy it within thirty (30) days of receiving a notice from the other party stating that failure to remedy may lead to termination; if Tendersight loses the right to distribute any data or software to third parties or to provide the services as contemplated in the agreement. Termination of the Contract due exclusively to Tendersight’s fault entitles the User to reimbursement of prepaid amounts for which services were not provided. Termination of the Contract (in whole or in part) shall not affect rights and obligations that have already become due.

Termination of this Contract, regardless of the reason, shall not affect the following obligations of the parties, which shall remain applicable for an indefinite period or for the legally required durations:  
the Confidentiality clause;  
the Limitation of liability;  
Indemnities and exemptions from liability;  
Intellectual property;  
the Dispute resolution and arbitration clause;  
Obligations regarding data processing and retention (where applicable).

## 35.1 DATA EXPORT UPON TERMINATION

Upon termination of the Contract, for any reason, the Client has the right to request the provision of a complete export of its own data uploaded, collected, or processed through the Platform, in a standard, structured, and interoperable format (CSV or JSON).

Such request must be submitted in writing to support@tendersight.ai within fifteen (15) calendar days from the termination date. After this deadline, Tendersight reserves the right to permanently delete the Client’s data, except where a legal obligation requires its retention (e.g., tax obligations or statutory archiving).

The data will be provided exclusively with respect to:  
data entered by the Client (inputs, files, customized tender data);  
data processed through interaction with the Platform (usage logs, filters, scores);  
automatically generated data that can be clearly attributed to the Client’s account, where technically feasible and legally permitted.

Tendersight has no obligation to export AI-generated algorithmic content, intermediate classification results, or anonymized/statistical data obtained from aggregated analysis of all users.

The export is provided free of charge once; additional requests or customized formats may be subject to reasonable costs, communicated to the Client in advance. The export does not include delivery of source code, AI models, algorithms, or proprietary elements of the Platform.

## 36. COMPLIANCE WITH EXPORT CONTROLS AND SANCTIONS REGIMES

The Client confirms that it is not subject to international economic sanctions imposed by U.S. (OFAC), EU, or UN authorities and that it will not use the Tendersight Platform to provide the Services for the benefit of entities or persons subject to restrictions. The Provider reserves the right to immediately suspend access in the event of breach of these obligations.

## 37. PREVAILING ENGLISH VERSION

If Tendersight also makes available a translation of this document into other languages, the Client understands that the English-language version shall prevail in the event of divergent interpretations or inconsistencies.